Operations Jobs in Cambridge

Description

Come join Payroll Tax Operations (PTO) as a payroll tax professional responsible for the accurate and timely resolution of payroll tax issues across Notices, Corrections, Amendments, and Pay & File.

Requirements

• PA

Benefits

• Pto

Description

Come join Payroll Tax Operations (PTO) as a payroll tax professional responsible for the accurate and timely resolution of payroll tax issues across Notices, Corrections, Amendments, and Pay & File.

Requirements

• PA

Benefits

• Pto

Description

Seasonal Warehouse Worker UPS Quick Apply Applying for this role online is quick and easy – and you could even schedule your first day of work within 10 minutes! The steps are...

Description

Seasonal Warehouse Worker UPS Quick Apply Applying for this role online is quick and easy – and you could even schedule your first day of work within 10 minutes! The steps are...

Description

<p><strong>Coordinator of Community Services (CCS)</strong></p><p><strong>Total Care Services, Inc.</strong></p><p><strong>Hybrid | Maryland</strong></p><p><strong>Full-Time | $65,000/year + up to $1,250 bonus</strong></p><p><strong>Now hiring in:</strong></p><ul><li>Montgomery County</li><li>Baltimore City</li><li>Baltimore County</li><li>Washington County</li><li>Prince George’s County</li></ul><p>Total Care Services, Inc. is hiring a <strong>Coordinator of Community Services (CCS)</strong> to support individuals with <strong>intellectual and developmental disabilities (IDD/DD)</strong> in accessing services, resources, and community-based support.</p><p>This is a great opportunity for <strong>case managers, social workers, and human services professionals</strong> who are passionate about serving the IDD/DD population and looking for <strong>career growth</strong> in a mission-driven organization.</p><p><strong>What We Offer</strong></p><ul><li><strong>$65,000 annual salary</strong></li><li><strong>Up to $1,250 bonus potential</strong></li><li><strong>Hybrid work schedule</strong></li><li><strong>Full benefits package</strong>, including:</li><li>Health</li><li>Dental</li><li>Vision</li><li>401(k)</li><li>Short-Term Disability</li><li><strong>Student Loan Forgiveness Program</strong></li><li><strong>Employee Referral Bonus</strong> up to <strong>$1,000</strong></li><li><strong>Growth opportunities within the company</strong></li></ul><p><strong>Qualifications</strong></p><p><strong>Required:</strong></p><ul><li><strong>Bachelor’s degree in Human Services or a related field</strong></li><li><strong>Degree must already be obtained</strong></li><li><strong>2+ years of case management experience</strong></li><li><strong>OR</strong></li><li><strong>2+ years of experience working with the IDD/DD population</strong></li><li>Must <strong>live in Maryland</strong></li><li>Must have:</li><li><strong>Reliable transportation</strong></li><li><strong>Valid driver’s license</strong></li><li><strong>Active car insurance</strong></li></ul><p><strong>Who Should Apply</strong></p><p>We strongly encourage you to apply if you have:</p><ul><li>A completed degree in <strong>Human Services or a related field</strong></li><li>Experience supporting individuals with <strong>IDD/DD</strong></li><li>A passion for helping people live fuller, more independent lives</li></ul><p>If you are a dedicated <strong>case manager, social worker, or human services professional</strong>, we’d love to hear from you.</p><p><strong>Apply today to join a team committed to making a difference.</strong></p><p><strong>Total Care Services, Inc. is an Equal Opportunity Employer and values diversity at all levels of the organization. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.</strong></p>

Requirements

• PA

Benefits

• Dental
• Vision

Description

<div><h3>Company Description</h3><br /><p>By working at Harvard University, you join a vibrant community that advances Harvard's world‑changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.</p><br /><h3>Why join Harvard University Central Administration?</h3><br /><p>Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high‑quality and efficient services to the schools to help them achieve their goals.</p><br /><h3>Job Description</h3><br /><p>Reporting to the Director of the Office for Community Support, Non‑Discrimination, Rights and Responsibilities (CSNDR) and University Title IX Coordinator, the Associate Director for Compliance and Title VI Coordinator is responsible for oversight of the University’s compliance with Title VI, as well as overall case management of Title IX Hearings, Appellate Panels, NDAB Determination Panels, and matters subject to the University Committee on Rights and Responsibilities (UCRR) Fact‑Finding Procedures. The Associate Director works closely with the Director of CSNDR and University Title IX Coordinator, the Title IX Hearing Chair, and the Director of the Office for Dispute Resolution (ODR) on application of the University’s Policies and Procedures addressing sexual harassment, other sexual misconduct, and the University’s Non‑Discrimination and Anti‑Bullying Policies and Procedures (NDAB). The Associate Director is also responsible for supporting the University’s administration and implementation of the UCRR Fact‑Finding Procedures, including working closely with the President, Faculty Panels, and Appellate Panels.</p><br /><p>The Associate Director serves as the supervisor of Deputy Title VI Coordinator and Case Manager as well as anticipated additional supervisory responsibilities within CSNDR’s NDAB and Title IX Compliance Team as the team grows.</p><br /><h3>Job‑Specific Responsibilities</h3><br /><ul><br /><li>Supporting and advising Hearing, Appellate, and Determination Panels, local Title IX Resource Coordinators, Local Designated Resources (LDRs), personal advisors, and other University groups regarding the applicable Policies and Procedures.</li><br /><li>Providing logistical assistance to the University President or their designee, and to UCRR Faculty Panels.</li><br /><li>Supervising the intake of all complaints filed under the NDAB, including those alleging discrimination based on characteristics protected under Title VI (i.e., race, color, or national origin/shared ancestry).</li><br /><li>Preparing summary materials, notice documents, and other applicable documents/materials for Hearing Panels, Determination Panels, Appellate Panels, and the UCRR Faculty Panels.</li><br /><li>Playing a lead role in the preparation of an Annual Report published by the Director of CSNDR, which shall include information pertaining to complaints raised under the NDAB.</li><br /><li>Serving as the primary point of contact, as assigned, for communications, correspondence, and applicable materials for Hearing Panels, Determination Panels, Appellate Panels, UCRR Faculty Panels, local Title IX Resource Coordinators, LDRs, parties and their personal advisors, and witnesses.</li><br /><li>Developing and implementing internal guidance and resource documents for Hearing Panels, Appellate Panels, Determination Panels, and UCRR processes.</li><br /><li>Developing and implementing training for personal advisors in Hearing, Appellate, and Determination Panels, and UCRR Faculty Panels.</li><br /><li>Partnering with the Director of CSNDR and ODR on the development and implementation of training for Hearing Panelists, Determination Panelists, Appellate Panelists, Administrative/Review Board members, and Designees.</li><br /><li>Offering informational sessions to Title IX Resource Coordinators, LDRs, and other University constituents.</li><br /><li>Ensuring that all documents are properly processed, consistent with FERPA and community expectations for the handling of sensitive information.</li><br /><li>Ensuring compliance with University policies and procedures and applicable Federal and state laws and regulations.</li><br /><li>Serving as a representative for CSNDR to both internal and external constituencies at the direction of the Director of CSNDR and University Title IX Coordinator.</li><br /><li>Other duties as assigned by the Director of CSNDR.</li><br /></ul><br /><h3>Qualifications</h3><br /><h3>Basic Qualifications</h3><br /><ul><br /><li>J.D. required.</li><br /><li>At least eight years of professional experience in civil rights compliance, investigations, or related work.</li><br /><li>At least three years of experience working in higher education or investigating, advising, or consulting with institutions of higher education. Advanced degree other than J.D. may count toward years of experience.</li><br /><li>Supervisory experience.</li><br /></ul><br /><h3>Additional Qualifications and Skills</h3><br /><ul><br /><li>Excellent legal research, analytical, and writing skills. Strong organizational skills and attention to detail; ability to communicate effectively with faculty, staff, complainants, respondents, witnesses, and others within and external to the University community. Ability to use utmost discretion while working with confidential and sensitive information. Ability to manage diverse and changing priorities and work effectively in a team environment.</li><br /><li>Familiarity with federal statutes important to post‑secondary education (e.g., Title IX, Title VII, VAWA, Title VI, Clery Act, FERPA), experience in the higher education environment, and/or fluency in different languages a plus.</li><br /></ul><br /><h3>Additional Information</h3><br /><ul><br /><li>Standard Hours/Schedule: 35 hours per week</li><br /><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><br /><li>Pre‑Employment Screening: Harvard University requires pre‑employment reference and background screenings: Identity and Education</li><br /><li>Other Information:<br /><ul><br /><li>This position has a 3‑month orientation and review period.</li><br /><li>Candidates selected for further consideration may be required to submit additional materials/writing samples and/or complete assessments or presentations as part of the hiring process.</li><br /></ul><br /></li><br /></ul><br /><h3>Work Format Details</h3><br /><p>This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non‑Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard‑designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.</p><br /><h3>Salary Grade and Ranges</h3><br /><p>This position is salary grade level 060. Please visit Harvard’s Salary Ranges to view the corresponding salary range and related information.</p><br /><h3>Benefits</h3><br /><p>Harvard offers a comprehensive benefits package that is designed to support a healthy work‑life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:</p><br /><ul><br /><li>Generous paid time off including parental leave</li><br /><li>Medical, dental, and vision health insurance coverage starting on day one</li><br /><li>Retirement plans with university contributions</li><br /><li>Wellbeing and mental health resources</li><br /><li>Support for families and caregivers</li><br /><li>Professional development opportunities including tuition assistance and reimbursement</li><br /><li>Commuter benefits, discounts and campus perks</li><br /></ul><br /><p>Learn more about these and additional benefits on our Benefits &amp; Wellbeing Page.</p><br /><h3>EEO/Non‑Discrimination Commitment Statement</h3><br /><p>Harvard University is committed to equal opportunity and non‑discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.</p><br /><p>Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university’s non‑discrimination policy. Harvard’s equal employment opportunity policy and non‑discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.</p></div><br />#J-18808-Ljbffr

Requirements

• RN
• DO
• PA

Benefits

• Health insurance
• Dental
• Vision
• Retirement
• Professional development

Description

<p>Draper in Cambridge, MA is seeking a Production Support Coordinator to assist calibration, production support, inventory management, facility needs, and materials planning across multiple programs. You will work with Cal Lab to keep equipment calibrated, track hardware builds, manage maintenance, and coordinate procurement.</p><p>A high school diploma is required; an associate degree is preferred, and 5+ years of related experience are expected.</p><br />#J-18808-Ljbffr

Description

<p>Draper, located in Cambridge, MA, seeks a Production Support Coordinator onsite to manage calibration activities, production support, inventory, and facility operations. The role requires adaptability to multiple program needs and a strong focus on process control.</p><p>Ideal candidates bring 5+ years in lab or facility operations, attention to detail, and solid communication with engineering teams. Onsite work in Cambridge, competitive salary range, and security clearance eligibility are included.</p><br />#J-18808-Ljbffr

Description

## Production Support CoordinatorApply: Onsite Required: Cambridge, MA: Full time: Posted Today: JR003007**Overview:**Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com.**Job Description Summary:**The Production Support Coordinator supports the calibration, production support, inventory, facility management, and materials resource planning areas. This role will require the individual to be flexible and able to adapt to multiple program/lab needs.**Job Description:****Duties/Responsibilities*** Work with Cal Lab to ensure lab equipment is up to date with calibration.* Coordinate transfer of equipment between work area and Cal lab.* Escort Cal lab personnel for on-site calibration and ESD bench certification.* Tracking hardware builds.* Update and provide travelers and work orders to technicians.* Update quality control spreadsheets on production status and process changes.* Tracking chemicals, limited life materials, and other materials and consumables.* Manage preventative maintenance, order parts and schedule maintenance.* Track of inventory control/needs.* Work with vendors to obtain quotes for supplies and materials* Submit purchase orders to buyers.**Skills/Abilities*** Excellent attention to detail and very strong organizational skills.* Excellent communication with facility users and engineering team.* Experience with lab/facility operations management.* Familiarity with MRP Security.**Education** High school diploma or equivalent required, Associates degree in Operations or Business is preferred. **Experience** 5+ years of experience in a lab or facility operations management role.**Additional Job Description:**Applicants selected for this position will be required to obtain and maintain a government security clearance.Connect With Draper for Future Opportunities! If you don't find the right posting in our Career Opportunities, you may submit your resume for future consideration.**Job Location - City:**Cambridge**Job Location - State:**Massachusetts**Job Location - Postal Code:**02139-3563The US base salary range for this full-time position is$38.00 - $66.59*Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations.* *Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Union ranges will be in compliance with the collective bargaining agreement's approved rates by location and role. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and does not include bonuses or benefits.*Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities. If this specific job opportunity and the chance to work at a nationally renowned R&amp;D innovation company appeals to you, apply now www.draper.com/careers.Draper is committed to creating an inclusive environment. We understand the value of inclusivity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, national origin, veteran status, or genetic information. Draper is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact [email protected] are in the business of redefining what is possible. Join our inclusive, multidisciplinary team to engineer the groundbreaking solutions of tomorrow. Explore life at Draper with our unique culture and benefits at draper.com.<br />#J-18808-Ljbffr

Requirements

• RN
• DO
• NP
• PA

Benefits

• Training

Description

## Production Support CoordinatorApply: Onsite Required: Cambridge, MA: Full time: Posted Today: JR003007**Overview:**Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com.**Job Description Summary:**The Production Support Coordinator supports the calibration, production support, inventory, facility management, and materials resource planning areas. This role will require the individual to be flexible and able to adapt to multiple program/lab needs.**Job Description:****Duties/Responsibilities*** Work with Cal Lab to ensure lab equipment is up to date with calibration.* Coordinate transfer of equipment between work area and Cal lab.* Escort Cal lab personnel for on-site calibration and ESD bench certification.* Tracking hardware builds.* Update and provide travelers and work orders to technicians.* Update quality control spreadsheets on production status and process changes.* Tracking chemicals, limited life materials, and other materials and consumables.* Manage preventative maintenance, order parts and schedule maintenance.* Track of inventory control/needs.* Work with vendors to obtain quotes for supplies and materials* Submit purchase orders to buyers.**Skills/Abilities*** Excellent attention to detail and very strong organizational skills.* Excellent communication with facility users and engineering team.* Experience with lab/facility operations management.* Familiarity with MRP Security.**Education** High school diploma or equivalent required, Associates degree in Operations or Business is preferred. **Experience** 5+ years of experience in a lab or facility operations management role.**Additional Job Description:**Applicants selected for this position will be required to obtain and maintain a government security clearance.Connect With Draper for Future Opportunities! If you don't find the right posting in our Career Opportunities, you may submit your resume for future consideration.**Job Location - City:**Cambridge**Job Location - State:**Massachusetts**Job Location - Postal Code:**02139-3563The US base salary range for this full-time position is$38.00 - $66.59*Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations.* *Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Union ranges will be in compliance with the collective bargaining agreement's approved rates by location and role. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and does not include bonuses or benefits.*Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities. If this specific job opportunity and the chance to work at a nationally renowned R&amp;D innovation company appeals to you, apply now www.draper.com/careers.Draper is committed to creating an inclusive environment. We understand the value of inclusivity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, national origin, veteran status, or genetic information. Draper is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact [email protected] are in the business of redefining what is possible. Join our inclusive, multidisciplinary team to engineer the groundbreaking solutions of tomorrow. Explore life at Draper with our unique culture and benefits at draper.com.<br />#J-18808-Ljbffr

Requirements

• RN
• DO
• NP
• PA

Benefits

• Training

Description

<h3>Overview</h3><p>Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com.</p><h3>Job Description Summary</h3><p>The Production Support Coordinator supports the calibration, production support, inventory, facility management, and materials resource planning areas. This role will require the individual to be flexible and able to adapt to multiple program/lab needs.</p><h3>Job Description</h3><h3>Duties/Responsibilities</h3><ul><li>Work with Cal Lab to ensure lab equipment is up to date with calibration.</li><li>Coordinate transfer of equipment between work area and Cal lab.</li><li>Escort Cal lab personnel for on-site calibration and ESD bench certification.</li><li>Tracking hardware builds.</li><li>Update and provide travelers and work orders to technicians.</li><li>Update quality control spreadsheets on production status and process changes.</li><li>Tracking chemicals, limited life materials, and other materials and consumables.</li><li>Manage preventative maintenance, order parts and schedule maintenance.</li><li>Track of inventory control/needs.</li><li>Work with vendors to obtain quotes for supplies and materials</li><li>Submit purchase orders to buyers.</li></ul><h3>Skills/Abilities</h3><ul><li>Excellent attention to detail and very strong organizational skills.</li><li>Excellent communication with facility users and engineering team.</li><li>Experience with lab/facility operations management.</li><li>Familiarity with MRP Security.</li></ul><h3>Education</h3><ul><li>High school diploma or equivalent required, Associates degree in Operations or Business is preferred.</li></ul><h3>Experience</h3><ul><li>Experience 5+ years of experience in a lab or facility operations management role.</li></ul><h3>Additional Job Description</h3><p>Applicants selected for this position will be required to obtain and maintain a government security clearance.</p><h3>Job Location</h3><p>Job Location - City: Cambridge Job Location - State: Massachusetts Job Location - Postal Code: 02139-3563</p><h3>Salary</h3><p>The US base salary range for this full-time position is $38.00 - $66.59 Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Union ranges will be in compliance with the collective bargaining agreement's approved rates by location and role. Please note that the compensation details listed in US role postings reflect the base salary only, and does not include bonuses or benefits.</p><h3>Benefits</h3><p>Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities.</p><h3>EEO and Diversity</h3><p>Draper is committed to creating an inclusive environment. We understand the value of inclusivity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, national origin, veteran status, or genetic information.</p><p>Draper is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.</p><p>To request reasonable accommodation, please contact [email protected].</p><h3>Company Culture</h3><p>We are in the business of redefining what is possible. Join our inclusive, multidisciplinary team to engineer the groundbreaking solutions of tomorrow.</p><p>Explore life at Draper with our unique culture and benefits at draper.com.</p><br />#J-18808-Ljbffr

Requirements

• RN
• DO
• NP
• PA

Benefits

• Training

Description

<p>The Charles Stark Draper Laboratory, Inc. in Cambridge, MA is seeking a Production Support Coordinator to assist calibration, inventory, and facility management. You will coordinate lab equipment transfers, schedule maintenance, and track production status.</p><p>Ideal candidates have 5+ years in lab or facility operations, strong attention to detail, and experience with lab operations. A government security clearance will be required.</p><br />#J-18808-Ljbffr

Requirements

• RN

Description

<h3><b>Job Description</b></h3><br /><p><b>OBJECTIVES/PURPOSE</b></p><br /><p>The Executive Coordinator enables assigned Global Medical senior leaders and their leadership teams to operate at a high level of effectiveness by providing comprehensive executive support, operational coordination, and administrative services.</p><br /><p>The role serves as a trusted administrative partner who develops a strong understanding of leadership priorities, preferences, stakeholders, and operating rhythms. The Executive Coordinator proactively manages complex calendars, travel, expenses, meetings, communications, leadership-team activities, and executive priorities.</p><br /><p>The role anticipates needs, exercises sound judgment, and coordinates work across a highly matrixed global environment while maintaining the highest standards of confidentiality, professionalism, and service.</p><br /><p>The Executive Coordinator embraces modern ways of working and leverages AI-enabled and digital tools to strengthen executive effectiveness, administrative quality, and operational efficiency.</p><br /><p><b>KEY ACCOUNTABILITIES</b></p><br /><p><b>A) Executive &amp; Leadership Team Support</b></p><br /><ul><br /><li>Serve as a trusted administrative partner to assigned senior leaders, developing a detailed understanding of their priorities, preferences, stakeholders, and ways of working.</li><br /><li>Manage complex executive calendars, resolve conflicts, prioritize competing demands, and protect leadership time in alignment with business priorities.</li><br /><li>Coordinate meetings across functions, regions, time zones, and external organizations.</li><br /><li>Arrange complex domestic and international travel, including flights, accommodations, ground transportation, detailed itineraries, and contingency planning.</li><br /><li>Prepare, reconcile, and track travel expense reports for assigned leaders in accordance with applicable company policies and processes.</li><br /><li>Prepare leaders for key meetings by coordinating materials, stakeholder inputs, scheduling requirements, and logistical details.</li><br /><li>Anticipate upcoming needs, deadlines, scheduling conflicts, and operational risks, taking proactive action or escalating issues as appropriate.</li><br /><li>Serve as a key point of contact for internal and external stakeholders, representing the executive office with professionalism, judgment, and discretion.</li><br /></ul><br /><p><b>B) Administrative &amp; Operational Support</b></p><br /><ul><br /><li>Provide comprehensive administrative and operational support to assigned senior leaders and their leadership teams.</li><br /><li>Coordinate leadership priorities across functions and regions, ensuring meetings, materials, communications, and follow-up activities remain aligned.</li><br /><li>Maintain organized systems for executive information, meeting materials, correspondence, open actions, and administrative records.</li><br /><li>Manage confidential documents, executive information, correspondence, and sensitive matters while maintaining the highest standards of integrity and confidentiality.</li><br /><li>Support onboarding and offboarding activities for leadership-team members, including access, equipment, introductions, organizational information, and relevant resources.</li><br /><li>Maintain relevant distribution lists, team sites, shared resources, organizational charts, and leadership-team information.</li><br /><li>Coordinate appropriate handoffs and continuity of critical support during planned absences or periods of competing demand.</li><br /></ul><br /><p><b>C) Governance, Communications &amp; Events</b></p><br /><ul><br /><li>Organize and support executive meetings, leadership-team meetings, governance forums, business reviews, off‑sites, town halls, and other leadership events.</li><br /><li>Coordinate agendas, pre‑reads, presentations, meeting materials, conference rooms, catering, technology, on‑site logistics, action tracking, and follow‑up activities.</li><br /><li>Coordinate, proofread, format, and distribute executive communications, meeting materials, correspondence, and meeting summaries to support leadership activities.</li><br /><li>Maintain governance calendars, recurring meeting schedules, action logs, and relevant leadership‑team documentation.</li><br /><li>Coordinate with internal and external stakeholders to support effective communication and timely execution of leadership priorities.</li><br /><li>Plan and coordinate meetings and events involving senior leaders, global stakeholders, and external participants.</li><br /></ul><br /><p><b>D) Project &amp; Process Coordination</b></p><br /><ul><br /><li>Coordinate small to mid‑size administrative and operational projects on behalf of assigned leaders.</li><br /><li>Maintain trackers, timelines, action logs, and stakeholder follow‑up for leadership priorities and recurring deliverables.</li><br /><li>Identify process gaps and recommend practical improvements to executive‑support workflows, templates, documentation, and ways of working.</li><br /><li>Support the implementation and adoption of administrative standards, playbooks, templates, and best practices established by the Global Medical Administrative Services team.</li><br /><li>Identify opportunities to improve administrative processes and communicate recommendations to leadership and team management.</li><br /><li>Share administrative best practices and provide informal guidance or mentorship to administrative colleagues where appropriate.</li><br /></ul><br /><p><b>E) AI, Digital &amp; Continuous Improvement</b></p><br /><ul><br /><li>Utilize Microsoft 365 Copilot and other approved AI‑enabled tools to improve productivity, organization, meeting preparation, communication drafting, and information management.</li><br /><li>Use Outlook, Teams, Excel, Word, PowerPoint, SharePoint, OneDrive, Loop, Forms, and other approved collaboration technologies effectively to support executive and team activities.</li><br /><li>Leverage established templates, tools, and administrative processes to support efficient, consistent, and high‑quality service delivery.</li><br /><li>Identify opportunities to improve administrative efficiency through the effective use of approved digital tools and automation capabilities.</li><br /><li>Maintain awareness of emerging digital tools and features and apply them appropriately to improve individual productivity and administrative effectiveness.</li><br /><li>Promote responsible AI use by protecting confidential information, exercising sound judgment, and adhering to applicable privacy, security, compliance, and data protection requirements.</li><br /></ul><br /><p><b>F) Flexibility, Coverage &amp; Teaming</b></p><br /><ul><br /><li>Provide dedicated, comprehensive support to assigned senior leaders while operating as part of the broader Global Medical Administrative Services team.</li><br /><li>Collaborate with administrative colleagues to ensure continuity during absences, peak workload periods, leadership transitions, and business‑critical activities.</li><br /><li>Provide backup coverage when required while preserving priority support for assigned leaders.</li><br /><li>Build strong working relationships with administrative colleagues across Cambridge, Zurich, Vienna, Bengaluru, and other Global Medical locations.</li><br /><li>Adapt to changes in leadership assignments, organizational priorities, and business needs while maintaining high‑quality executive support.</li><br /></ul><br /><p><b>EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS</b></p><br /><p><b>Required</b></p><br /><ul><br /><li>8+ years of progressive executive support, executive coordination, or administrative leadership experience.</li><br /><li>3+ years supporting Vice President‑level leaders or equivalent senior executives.</li><br /><li>Demonstrated experience supporting senior leaders within a complex global and matrixed organization.</li><br /><li>Demonstrated expertise in complex calendar management, international travel coordination, executive meeting management, governance support, and leadership‑team operations.</li><br /><li>Strong organizational and time‑management skills, with the ability to manage competing priorities, complex logistics, and confidential matters.</li><br /><li>Excellent written and verbal communication skills.</li><br /><li>Proven ability to build trusted relationships with senior leaders and stakeholders.</li><br /><li>High level of judgment, discretion, professionalism, and integrity when handling sensitive information.</li><br /><li>Strong problem‑solving skills with the ability to anticipate needs and proactively address challenges.</li><br /><li>Ability to operate independently and exercise sound judgment with minimal direction.</li><br /><li>Advanced proficiency in Microsoft 365 applications and collaboration tools.</li><br /><li>Demonstrated ability to leverage AI‑enabled productivity tools to improve effectiveness and efficiency.</li><br /></ul><br /><p><b>Preferred</b></p><br /><ul><br /><li>10+ years of executive support or executive coordination experience.</li><br /><li>Experience supporting Global Leadership Team members, General Managers, Vice Presidents, or equivalent executives.</li><br /><li>Experience supporting leaders in healthcare, biotechnology, pharmaceutical, or life sciences organizations.</li><br /><li>Experience coordinating complex global governance forums, executive meetings, off‑sites, and large‑scale leadership events.</li><br /><li>Experience leading process improvements, administrative best practices, or operational initiatives.</li><br /><li>Experience mentoring or providing guidance to administrative professionals.</li><br /><li>Bachelor's degree or equivalent combination of education and relevant professional experience.</li><br /></ul><br /><p><b>Languages</b></p><br /><ul><br /><li>Fluent English required.</li><br /><li>Additional languages beneficial.</li><br /></ul><br /><p><b>ADDITIONAL INFORMATION</b></p><br /><ul><br /><li>Percentage of travel: Minimal, typically less than 5%.</li><br /><li>This role provides dedicated, comprehensive support to assigned senior leaders and directly performs the full range of applicable executive‑support responsibilities.</li><br /><li>Leadership assignments may change as the organization and its priorities evolve.</li><br /><li>The Executive Coordinator may provide informal guidance or mentorship to other administrative team members.</li><br /><li>Occasional flexibility in working hours may be required to support global leaders and activities across multiple time zones.</li><br /><li>All work must be performed in accordance with company policies, procedures, compliance requirements, and applicable legal and regulatory standards.</li><br /></ul><br /><p>This position is currently classified as “hybrid” in accordance with Takeda’s Hybrid and Remote Work policy.</p><br /><p><b>Takeda Compensation and Benefits Summary</b></p><br /><p>We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.</p><br /><p><b>For Location:</b></p><br /><p>USA - MA - Cambridge - Kendall Square - 500</p><br /><p><b>U.S. Hourly Wage Range:</b></p><br /><p>$37.55 - $58.97</p><br /><p>The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.</p><br /><p>For information about our benefits, please click here.</p><br /><p><b>EEO Statement</b></p><br /><p>Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.</p><br /><h3>Locations</h3><br /><p>USA - MA - Cambridge - Kendall Square - 500</p><br /><h3>Worker Type</h3><br /><p>Employee</p><br /><h3>Worker Sub-Type</h3><br /><p>Regular</p><br /><h3>Time Type</h3><br /><p>Full time</p><br /><h3>Job Exempt</h3><br /><p>NoIt is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.</p><br />#J-18808-Ljbffr

Requirements

• RN
• DO
• NP
• PA
• Pharm

Benefits

• Remote work

Description

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Requirements

• PA

Description

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Requirements

• PA

Description

Harvard University in Cambridge, MA is seeking an Administrative Coordinator to provide comprehensive administrative and project support to the academic unit and Chair. The role requires a strong in-person presence and independent problem-solving to drive departmental priorities.<br />The Administrative Coordinator will manage office operations, schedule meetings, support committees, and assist in on-boarding while coordinating with central services.<br /><br />#J-18808-Ljbffr

Requirements

• PA

Description

Research Operations Coordinator, IS-1101-07<br />Application Deadline:<br /><br />21 August 2026<br /><br />Department:<br /><br />Smithsonian Astrophysical Observatory<br /><br />Employment Type:<br /><br />Full Time<br /><br />Location:<br /><br />Cambridge, MA<br /><br />Reporting To:<br /><br />Cherry Mui<br /><br />Compensation:<br /><br />$57,150 - $74,297 / year<br /><br />Description<br />OPENING DATE:<br /><br />July 21, 2026<br /><br />CLOSING DATE:<br /><br />August 21, 2026<br /><br />SERIES/GRADE:<br /><br />IS-1101-07<br /><br />TYPE OF POSITION:<br /><br />Trust Indefinite (Non-Federal)<br /><br />DIVISION:<br /><br />Director's Office<br /><br />LOCATION:<br /><br />Cambridge, MA<br /><br />This position is open to all eligible candidates.<br /><br />SAO is unable to provide visa sponsorship for this position.<br /><br />This position is classified at the entry level.<br /><br />Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. Trust employees have their own benefit program, which may include Health, Dental &amp; Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Flexible Spending Account (Health &amp; Dependent Care).<br /><br />Conditions of Employment<br /><br />Pass Pre-employment Background Check and Subsequent Background Investigation, as required.<br /><br />Complete a Probationary Period if applicable.<br /><br />Maintain a Bank Account for Direct Deposit/Electronic Transfer.<br /><br />The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.<br /><br />Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.<br /><br />OVERVIEW<br />The Smithsonian Astrophysical Observatory (SAO) is at the forefront, internationally, of the scientific exploration of the universe. SAO combines its resources with those of the Harvard College Observatory to form the Harvard-Smithsonian Center for Astrophysics (CfA). The CfA is the best-known astrophysics center in the world. Its programs range from ground-based astronomy and astrophysics research to space-based research, the engineering and development of major scientific instrumentation for space launch and use in large ground-based facilities, and research designed to improve science education. The research objectives of SAO are carried out primarily with the support of Government and Smithsonian Institution funds, with additional philanthropic support. Government funds are in the form of Federal appropriations or the form of contracts and grants from other agencies. In contrast, Institution funds are available to SAO through grants from the Institution's Restricted Funds, Special Purpose Funds, Bureau Activities, Business Activities, and non-Federal contracts and grants.<br /><br />The Research Operations Coordinator provides routine administrative and financial support to the assigned PI support team. The position is part of a team-based research administration PI support team. Work is developmental and performed with close guidance, focusing on learning systems and procedures, assisting with routine tasks, and providing reliable support for higher-level research administrators.<br /><br />MAJOR DUTIES<br />The incumbent supports PI portfolios across pre-award, post-award, compliance, financial management, reporting, operations, and event logistics.<br /><br />Proposal Development and Pre-Award Support<br /><br />Assists with preparing basic proposal documents and forms under close supervision.<br /><br />Helps coordinate logistics for proposal site visits (scheduling, materials, room setup).<br /><br />Collects and organizes supporting documentation for pre-award submissions.<br /><br />Award and Post-Award Support<br /><br />Processes routine accounting transactions such as travel expense reports, invoices, credit card transactions, requests for payment, and purchase requisitions.<br /><br />Tracks and files receipts and supporting documents for compliance.<br /><br />Assists with purchase order closeouts and payroll distribution changes under guidance.<br /><br />Provides logistical support for PI travel arrangements and reconciles expense reports.<br /><br />Maintains organized financial records and documentation.<br /><br />Financial Oversight and Compliance<br /><br />Assists with reconciling accounts and resolving discrepancies by collecting data and escalating issues to senior staff.<br /><br />Reviews and enters payroll and timekeeping information (WebTA) with oversight.<br /><br />Provides backup support for monthly and quarterly expense certification.<br /><br />Maintains files related to protocols, cost sharing, and other research documentation.<br /><br />Budgeting, Forecasting, and Reporting<br /><br />Assists with preparing standard financial reports and projections for senior staff review.<br /><br />Collects data for variance analyses and supports higher-level staff in preparing trend summaries.<br /><br />Uses fiscal management software and Excel for data entry and reporting.<br /><br />Operations, Collaboration, and Event Support<br /><br />Assists with room coordination and scheduling for meetings, interviews, and small events.<br /><br />Helps manage office supplies, track inventory, and restock shared materials.<br /><br />Provides support for organizing office spaces, maintaining filing systems, and arranging work areas.<br /><br />Assists with limited calendar management (scheduling under the direction of senior team members).<br /><br />Supports meeting organization by preparing agendas, arranging logistics, and taking basic notes under guidance.<br /><br />Contacts with BOS, BFA, HR, RAS, vendors, and Procurement, Contracts &amp; Property (PCP) on routine operational items; escalates complex issues to senior staff.<br /><br />Other Duties as Assigned<br /><br />Performs additional administrative and financial tasks in support of the PI support team.<br /><br />QUALIFICATION REQUIREMENTS<br />Basic Requirements<br />Candidates must possess at least<br /><br />one year of specialized experience at or equivalent to the grade 06 level<br /><br />that demonstrates the ability to perform routine administrative or financial support work in a research, academic, or operational environment. Qualifying experience may include assisting with proposal preparation, processing financial transactions, maintaining records, supporting compliance activities, or providing administrative support to projects, programs, or teams.<br /><br />OR<br /><br />1 full year of graduate level education from an accredited college or university.<br /><br />OR<br /><br />Superior Academic Achievement (SAA):<br />Academic Achievement must have been gained in a curriculum that is qualifying for the position to be filled. SAA is based on:<br /><br />Class Standing - Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses; OR<br /><br />Grade-Point Average (G.P.A.) - Applicants must have a grade-point average of either (a) 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or (b) 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.; OR<br /><br />Honor Society Membership - Applicants may be considered eligible based on membership in one of the approved national scholastic honor societies listed by the Association of College Honor Societies (https://www.achsnatl.org/)<br /><br />OR<br /><br />Combination of Education and Experience:<br />A combination of education and experience as listed above.<br /><br />Basic knowledge of administrative and financial support practices in a professional or academic environment.<br /><br />Introductory knowledge of research administration concepts, including proposal preparation, award support, and compliance activities, with the ability to learn sponsor requirements and institutional procedures.<br /><br />Familiarity with basic accounting principles and financial recordkeeping, including processing invoices, reimbursements, purchase requests, and travel documentation.<br /><br />Ability to use or learn enterprise business and research administration systems such as PeopleSoft, WebTA, Concur, ServiceNow, SAM.gov, Research.gov, NSPIRES, and standard Microsoft Office applications.<br /><br />Skill in organizing records, tracking documentation, and maintaining accurate files in support of audits, reporting, and compliance reviews.<br /><br />Ability to follow established procedures, work under close supervision, and elevate questions or issues appropriately to senior staff.<br /><br />Strong attention to detail and reliability in completing recurring administrative and financial tasks.<br /><br />Ability to communicate clearly and professionally with PIs, administrative staff, and service offices to exchange information and support routine operations.<br /><br />Education completed outside the United States must be deemed equivalent to higher education programs of U.S. institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of the application package.<br /><br />Any false statement in the application may result in rejection of the application and may also result in termination after employment begins.<br /><br />Resume Requirements<br />Resumes should include a description of paid and non-paid work experience related to this position, including starting and ending dates of employment (month and year) and the average number of hours worked per week.<br /><br />Once the vacancy announcement closes, applications will be reviewed to determine whether applicants meet the qualification and experience requirements for this position. Qualified candidates will be referred to the hiring manager for further consideration.<br /><br />Relocation expenses are not paid.<br /><br />The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures.<br /><br />The Smithsonian Astrophysical Observatory is an equal opportunity employer.<br /><br />Please visit the SAO website at http://www.cfa.harvard.edu/<br /><br />#J-18808-Ljbffr

Requirements

• RN
• DO
• PA

Benefits

• Dental
• Vision
• Retirement