Operations Jobs in Rochester

Description

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Description

<p></p><p>Join our growing team as a FedEx Operations Coordinator to perform responsibilities as a Operations Coordinator. Stay adaptable to changing priorities and business needs. Work with your team to maintain efficiency and high standards. Perks include competitive pay, flexible scheduling, training opportunities, a supportive workplace, and room for career growth.</p><p></p>

Requirements

• PA

Benefits

• Training

Description

<p></p><p>We have an opening for a talented FedEx Operations Coordinator to perform daily responsibilities with dedication. Stay adaptable in a dynamic, fast-paced environment. Stay adaptable in a dynamic, fast-paced environment. Perks include competitive pay, flexible schedules, hands-on training, a collaborative workplace, and room for career growth.</p><p></p>

Requirements

• PA

Benefits

• Training

Description

<p></p><h3>About The Company </h3> <p>Empire Fire Protection Services is an affiliated company of Guardian Fire Protection and a leading provider of comprehensive fire protection and life safety solutions, proudly serving the Rochester region and communities throughout New York and Pennsylvania for more than 25 years. Headquartered in Rochester, Empire Fire delivers end‑to‑end services — including inspection, testing, maintenance, design, installation, and emergency response — across a full range of systems such as fire alarms and monitoring, fire sprinklers, fire extinguishers, emergency lighting, kitchen fire suppression, special hazard systems, fire pumps, and backflow prevention. Empire Fire is known for its safety‑first culture, technical expertise, and commitment to integrity, responsiveness, and long‑term customer partnerships. </p> <p>Learn more at </p> <h3>About The Opportunity </h3> <p>The National Accounts Coordinator serves as the operational backbone of the national accounts division, acting as the primary conduit between national account clients, exterior branch offices, and internal leadership. This role is responsible for the day‑to‑day coordination of service work, communication management, and billing support across a multi‑state portfolio of national accounts. </p> <h3>Job Duties </h3> <h3>Work Order Dispatch &amp; Field Coordination </h3> <ul> <li>Receive, review, and dispatch work orders to the appropriate exterior branch offices and field teams </li> <li>Monitor open work orders to ensure timely acceptance, scheduling, and completion by assigned offices </li> <li>Serve as the central point of contact between national account clients and field operations </li> <li>Escalate scheduling conflicts, capacity issues, or service delays to the National Accounts Manager </li> </ul> <h3>Client &amp; Vendor Communication </h3> <ul> <li>Collect and consolidate status updates from branch offices in preparation for weekly vendor meetings </li> <li>Attend and support weekly calls with national account vendors and large client representatives </li> <li>Maintain accurate and timely communication logs for all active accounts </li> <li>Respond to client inquiries regarding work order status, scheduling, and documentation requests </li> </ul> <h3>Account Coordination &amp; Administrative Support </h3> <ul> <li>Assist national account clients with the coordination of service work, site access requirements, and quote requests </li> <li>Process and track paperwork requests including proposals, service agreements, and compliance documentation </li> <li>Maintain organized records for all assigned accounts within ServiceTrade and related platforms </li> <li>Coordinate with branch offices to ensure proper completion and submission of required field documentation </li> </ul> <h3>Billing Support </h3> <ul> <li>Learn and support the national accounts billing process under direct supervision of the National Accounts Manager </li> <li>Assist in reviewing completed work orders for billing accuracy prior to invoice generation </li> <li>Track billing milestones and flag discrepancies or missing documentation to the appropriate team member </li><li>Develop proficiency in billing workflows specific to national account work as part of career growth within the division </li> </ul> <h3>Qualifications </h3> <h3>Required </h3> <ul> <li>High school diploma or equivalent; associate's or bachelor's degree preferred </li> <li>1–3 years of experience in a coordination, dispatch, or customer‑facing administrative role </li> <li>Strong organizational skills with the ability to manage multiple open work orders simultaneously </li> <li>Clear and professional written and verbal communication skills </li> <li>Proficiency with Microsoft Office Suite (Outlook, Excel, Word) </li> </ul> <h3>Preferred </h3> <ul> <li>Experience in the fire protection, facilities management, or field service industry </li> <li>Familiarity with ServiceTrade or similar field service management software </li> <li>Experience supporting billing or invoicing processes </li> <li>Ability to work in a fast‑paced, multi‑location environment with a high degree of accuracy </li> </ul> <h3>Compensation </h3> <ul> <li>This is an hourly position based on experience. Pay is negotiable. </li> <li>Quarterly bonuses </li> </ul> <h3>Benefits </h3> <ul> <li>401K with a company match </li> <li>Medical, Dental and Vision Insurance </li> <li>Company paid Short Term Disability </li> <li>Company paid Long Term Disability </li> <li>Company paid Life and AD&amp;D insurance </li> <li>Pre-tax accounts for health and dependent care </li> <li>Aflac </li> <li>Vacation and Personal time </li> <li>Paid holidays </li> <li>Tuition Reimbursement </li> <li>Empire Fire Protection Services, Inc. is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on his or her age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because he or she is an individual with a disability, protected veteran or other status protected by federal, state, and local laws. </li> </ul> <p>Salary: $20 - $30 per hour </p> <p></p> #J-18808-Ljbffr

Requirements

• RN
• DO
• PA
• Billing

Benefits

• Dental
• Vision
• 401k
• Vacation

Description

A community service organization in Rochester, NY is seeking a Program Coordinator to oversee the Peer Accountability Council's operations, coordinate support services for students and parents, and facilitate workshops. The ideal candidate will have a Bachelor's Degree in Human Services or a related field, along with at least 5 years of experience. This role requires expertise in restorative practices, effective communication, and the ability to coordinate volunteers. Competitive salary and benefits are offered.<br />#J-18808-Ljbffr

Requirements

• PA

Description

<p>Epilepsy-Pralid, Inc. is looking for a Talent Acquisition Coordinator to manage recruitment efforts and enhance organizational staffing. This critical position involves working closely with hiring managers to streamline hiring processes while ensuring compliance with regulations. </p><p>The ideal candidate will possess strong organizational and communication skills, a minimum of an Associate's degree, and the ability to work in a fast-paced environment. The role offers a competitive hourly wage and opportunities for professional growth. </p> #J-18808-Ljbffr

Requirements

• PA

Description

<p></p><h3>About Mayo Clinic </h3> <p>Mayo Clinic is top‑ranked in more specialties than any other care provider according to U.S. News &amp; World Report. We prioritize the needs of patients while investing in competitive compensation and comprehensive benefit plans—providing care for you and your family, now and in the future. With continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic. </p> <h3>Location and Work Arrangement </h3> <p>City: Rochester </p> <p>State: MN </p> <p>Remote: No </p> <p>Department: Nursing </p> <h3>Benefits Highlights </h3> <ul> <li>Medical: Multiple plan options. </li> <li>Dental: Delta Dental or reimbursement account for flexible coverage. </li> <li>Vision: Affordable plan with national network. </li> <li>Pre‑Tax Savings: HSA and FSAs for eligible expenses. </li> <li>Retirement: Competitive retirement package to secure your future. </li> </ul> <h3>Responsibilities </h3> <p>Receives direction from principal investigator, supervisor, or other staff involved in complex, multi‑center projects/research programs. Gives direction to and works cooperatively with research fellows and other research staff. Collaborates and interacts with various departments within the institution and with organizations/agencies external to Mayo. Works cooperatively with other investigators and personnel at all levels. Interacts with research participants, other research centers, and sponsoring companies to resolve problems and ensure efficient completion of research studies. </p> <p>Independently directs large, complex, multi‑center clinical research protocols/programs in collaboration with the principal investigator and in compliance with regulatory laws and institutional guidelines. In collaboration with the principal investigator, researches, develops, and submits to appropriate agencies the study protocol in support of research programs. Accurately applies investigators' scientific data into a cohesive format for the protocol document and associated procedures that are consistent with internal and external policies and regulatory requirements. Manages research activities and subject participation including screening, enrollment, and recruitment. </p> <p>Identifies, reviews, and reports adverse events, protocol deviations, or other unanticipated problems appropriately. Oversees and monitors research data to maintain quality. Performs administrative and regulatory duties related to the study as assigned. Applies statistical/analytical methods to studies and contributes to/authors/co‑authors grant applications, abstracts/posters, and manuscripts. May present research results/abstracts internally and externally. Represents Mayo and principal investigator at meetings and in the administration of research protocols. Educates and serves as an expert resource for other research personnel that may include residents and fellows. </p> <h3>Qualifications </h3> <p>Minimum Education and/or Experience Required:<br />• HS Diploma with at least 7 years of clinical research coordination/related experience OR<br />• Associate's degree, college diploma, or certificate program with 5 years of experience in clinical research/related field OR<br />• Bachelor's degree with 3 years of experience in clinical research OR<br />• Master's degree with 1 year of experience in clinical research. </p> <p>Additional Experience and/or Qualifications:<br />• Master’s degree preferred.<br />• Experience/responsibility in FDA‑regulated clinical trials is preferred.<br />• SoCRA or ACRP certification preferred. </p> <h3>Compensation </h3> <p>Compensation range is $67,454.40 – $101,212.80 per year. </p> <h3>Equal Opportunity Statement </h3> <p>All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status, or disability status. Mayo Clinic participates in E‑Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee’s Form I‑9 to confirm work authorization. </p> <p></p> #J-18808-Ljbffr

Requirements

• RN
• DO
• PA
• Clinical

Benefits

• Dental
• Vision
• Retirement

Description

Clear Channel Outdoor<br />Job Summary<br />As a member of the Clear Channel Outdoor Business Operations team, the Business Operations Coordinator plays a key role in the Continuous Improvement team, ensuring good adoption of new processes and systems both proactively and in response to requests for support. More specifically, this role supports new and on‑going efforts by reinforcing effective project management standards, identify risks and recommending solutions, and ensuring necessary day‑to‑day customer service is delivered promptly and effectively. In addition, the coordinator develops a deep understanding of business objectives to anticipate future requests and develop recommendations for additional improvements.<br /><br />Job Responsibilities<br /><br />Support internal customers by facilitating efficient use of resources across related departments<br /><br />Provide excellent internal customer service in response to support requests<br /><br />Diplomatically reinforce adherence to standard processes and systems usage<br /><br />Update support request and keep customers apprised of statuses within designated time requirements<br /><br />Administer CRM and related systems to ensure accuracy and usability<br /><br />Regularly QC data and monitor system usage; test new features prior to release<br /><br />Create and maintain list of enhancement requests, and document requirements<br /><br />Maintain up-to-date training/knowledge materials, ensuring accuracy and accessibility<br /><br />Update training/knowledge materials based on process and systems changes<br /><br />Assist in training/guiding of employees by creating and delivering content (i.e., Knowledge articles, step‑by‑step guides, and hot‑to documents)<br /><br />Develop and deliver reporting to support initiatives and day‑to‑day operations<br /><br />Collect and store data from various systems and maintain in data warehouse<br /><br />Create and maintain reports in systems and Excel with user‑friendly design; utilize AI to support analysis and synthesis of data.<br /><br />Assist project teams by preparing schedules, status updates, communications, training materials, reports, performing testing, and providing user support as assigned<br /><br />Job Qualifications (Required)<br />Education and Experience<br /><br />Bachelor's Degree preferred, or equivalent combination of education, training, experience, or military experience<br /><br />Minimum of 3 years' experience in sales support, tech support, or customer service<br /><br />Skills<br /><br />Exceptional customer service skills, especially remote via email, chat, phone, and video<br /><br />Ability to support a diverse range of customers, systems, and situations, with frequent switching between different subject matter areas<br /><br />Ability to work effectively both independently and as part of a team<br /><br />Solid organizational skills, including multitasking and time‑management<br /><br />Strong working knowledge of Salesforce or similar CRM applications<br /><br />Strong working knowledge of relevant Microsoft Office applications: Outlook; Word; Excel; and PowerPoint<br /><br />Competencies<br /><br />Collaborating with Others: Working together with others in a cooperative and supportive manner to achieve shared goals.<br /><br />Problem Solving: Identifying problems and the solutions to them.<br /><br />Quality Focus: Follows up on procedures, ensures high quality output, takes action to solve quality problems or notify others of quality issues.<br /><br />Time Management: Uses time effectively and efficiently, concentrates on the most important priorities<br /><br />Continuous Learning: Identifying and addressing learning and developmental needs to enhance own performance.<br /><br />Physical Demands<br /><br />Employee must have the ability to sit and/or stand at a desk for a minimum of 8 hours a day and complete tasks requiring repetitive use of hands<br /><br />The employee must have the ability to lift and move items up to 15 pounds<br /><br />Employee must have the ability to see written documents, computer screens and to adjust focus<br /><br />This job is performed in a temperature controlled office environment<br /><br />Location<br /><br />Position is based at the Clear Channel Outdoor corporate office in New York, NY.<br /><br />New York, NY: 200 Park Avenue, Suite 701, 10166<br /><br />Compensation<br />Targeted Compensation Range for this New York position is:<br /><br />Min: $28.85<br /><br />Max: $36.58<br /><br />Hourly roles are overtime eligible; Installer roles are Productivity Pay eligible.<br /><br />Bonus eligible, subject to the terms and conditions of the applicable incentive plan.<br /><br />Benefits<br /><br />Multiple Medical, Dental, and Vision Plans to choose from<br /><br />Health Care Spending Accounts (HSA and FSA Options)<br /><br />Medicare Assistance<br /><br />Dependent Care Flexible Spending Account<br /><br />Optional Short Term and Long Term Disability Plans<br /><br />Company Paid Employee Life and AD&amp;D Insurance<br /><br />Supplemental Life and AD&amp;D Insurance (Employee/Spouse/Child)<br /><br />Voluntary Benefits: Critical Illness, Accident, Identity Theft Protection, Legal Assistance, and Pet Insurance<br /><br />Pre‑Tax Commuter Spending Account<br /><br />Employee Assistance Program (EAP)<br /><br />401(k) Savings Plan with company match<br /><br />Paid Time Off (Accrued Vacation and Sick Plans)<br /><br />Free Digital Gym Membership and Discounted Memberships<br /><br />Professional Development Opportunities<br /><br />Employee Resource Groups<br /><br />EEOC Statement<br />As an equal opportunity workplace, we believe that being your authentic self enables us to deliver innovative advertising solutions while enhancing our communities. Our goal is to foster an inclusive environment where we celebrate you as you are, and value your growth and passion.<br /><br />Position Type: Regular<br /><br />The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.<br /><br />Our organization participates in E-Verify. Learn about E-Verify.<br /><br />#J-18808-Ljbffr

Requirements

• RN
• DO
• PA

Benefits

• Dental
• Vision
• Vacation
• Gym
• Professional development

Description

Job Summary<br /><br />As a member of the Clear Channel Outdoor Business Operations team, the Business Operations Coordinator plays a key role in the Continuous Improvement team, ensuring good adoption of new processes and systems both proactively and in response to requests for support. This role supports new and ongoing efforts by reinforcing effective project management standards, identifying risks and recommending solutions, and ensuring day‑to‑day customer service is delivered promptly and effectively. The coordinator develops a deep understanding of business objectives to anticipate future requests and develop recommendations for additional improvements.<br />Job Responsibilities<br /><br />Support internal customers by facilitating efficient use of resources across related departments.<br />Provide excellent internal customer service in response to support requests.<br />Diplomatically reinforce adherence to standard processes and systems usage.<br />Update support requests and keep customers apprised of statuses within designated time requirements.<br />Administer CRM and related systems to ensure accuracy and usability.<br />Regularly QC data and monitor system usage; test new features prior to release.<br />Create and maintain a list of enhancement requests and document requirements.<br />Maintain up-to-date training/knowledge materials, ensuring accuracy and accessibility.<br />Update training/knowledge materials based on process and system changes.<br />Assist in training/guiding employees by creating and delivering content (e.g., knowledge articles, step‑by‑step guides, and hot‑to documents).<br />Develop and deliver reporting to support initiatives and day‑to‑day operations.<br />Collect and store data from various systems and maintain it in the data warehouse.<br />Create and maintain reports in systems and Excel with user‑friendly design; utilize AI to support analysis and synthesis of data.<br />Assist project teams by preparing schedules, status updates, communications, training materials, reports, performing testing, and providing user support as assigned.<br />Job Qualifications<br /><br />Education and Experience: Bachelor’s Degree preferred, or an equivalent combination of education, training, experience, or military experience.<br />Minimum of 3 years’ experience in sales support, tech support, or customer service.<br />Exceptional customer service skills, especially remote via email, chat, phone, and video.<br />Ability to support a diverse range of customers, systems, and situations, with frequent switching between different subject matter areas.<br />Ability to work effectively both independently and as part of a team.<br />Solid organizational skills, including multitasking and time‑management.<br />Strong working knowledge of Salesforce or similar CRM applications.<br />Strong working knowledge of relevant Microsoft Office applications: Outlook, Word, Excel, and PowerPoint.<br />Competencies:<br /><br />Collaborating with Others: Working together with others in a cooperative and supportive manner to achieve shared goals.<br />Problem Solving: Identifying problems and solutions.<br />Quality Focus: Following up on procedures, ensuring high‑quality output, and taking action to solve quality problems or notify others of quality issues.<br />Time Management: Using time effectively and efficiently, concentrating on the most important priorities.<br />Continuous Learning: Identifying and addressing learning and developmental needs to enhance own performance.<br /><br />Location<br /><br />Position is based at the Clear Channel Outdoor corporate office in New York, NY.<br />Physical Demands<br /><br />Ability to sit and/or stand at a desk for a minimum of 8 hours a day and complete tasks requiring repetitive use of hands.<br />Ability to lift and move items up to 15 pounds.<br />Ability to see written documents, computer screens, and adjust focus.<br />Work is performed in a temperature‑controlled office environment.<br />Compensation<br /><br />Targeted Compensation Range for this New York position: Min: $28.85, Max: $36.58 hourly. Hourly roles are overtime eligible; installer roles are productivity pay eligible. Bonus eligible, subject to the terms and conditions of the applicable incentive plan.<br />Benefits<br /><br />Multiple medical, dental, and vision plans to choose from.<br />Health Care Spending Accounts (HSA and FSA options).<br />Medicare assistance.<br />Dependent Care Flexible Spending Account.<br />Optional short‑term and long‑term disability plans.<br />Company‑paid employee life and AD&amp;D insurance.<br />Supplemental life and AD&amp;D insurance (employee/spouse/child).<br />Voluntary benefits: critical illness, accident, identity theft protection, legal assistance, and pet insurance.<br />Pre‑tax commuter spending account.<br />Employee Assistance Program (EAP).<br />401(k) savings plan with company match.<br />Paid time off (accrued vacation and sick plans).<br />Free digital gym membership and discounted memberships.<br />Professional development opportunities.<br />Employee Resource Groups.<br />EEOC Statement<br /><br />As an equal‑opportunity workplace, we believe that being your authentic self enables us to deliver innovative advertising solutions while enhancing our communities. Our goal is to foster an inclusive environment where we celebrate you as you are, and value your growth and passion. The Company is an equal‑opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status. Our organization participates in E‑Verify.<br /><br />#J-18808-Ljbffr

Requirements

• RN
• DO
• PA

Benefits

• Dental
• Vision
• Vacation
• Gym
• Professional development

Description

Hines is seeking a Facilities Coordinator in Rochester, NY, to manage facility operations, serve as a liaison with Property Management and contractors, and supervise support staff. Candidates should have a high school diploma and experience in administrative roles. The position involves interacting with vendors, managing service requests, and handling confidential information.<br />Compensation for this role ranges from $77,800 to $116,600 plus bonus. Hines values workforce diversity and is an equal opportunity employer.<br /><br />#J-18808-Ljbffr

Requirements

• DO

Description

Global Security Operations Coordinator<br /><br />Location: New York, New York, United States<br />Job Number: 173529<br />Posting Start Date: 6/1/26<br />Travel required: up to 10% of time<br />Hybrid work arrangement<br />No relocation assistance offered<br />Work visa sponsorship is not available for this position.<br /><br />The Global Security Operations Coordinator is the strategic "engine room" of Global Security.<br /><br />What you'll do<br /><br />Global Security Training:<br /><br />Partner with internal teams (HR, L&amp;D, RSMs) to design, schedule, and track global security awareness and specialized training programs.<br />Regional Support &amp; Strategy:<br /><br />Serve as the primary operational hub providing resources to international offices while project-managing high-level, data-driven security initiatives.<br />Survey Standardization &amp; Audit Readiness:<br /><br />Oversee the global schedule for physical security surveys and maintain a centralized site-posture repository to ensure continuous audit and insurance compliance.<br />Risk Remediation Project Management:<br /><br />Apply PMP methodologies to translate survey findings into actionable project plans, tracking timelines and stakeholder accountability to close security gaps.<br />End-to-End Procurement (SAP Ariba):<br /><br />Manage the full procurement lifecycle, including vendor onboarding, PO creation, service verification, and invoice reconciliation.<br />Financial &amp; Compliance Stewardship:<br /><br />Monitor global spend, deliver monthly financial variance reports, and ensure all vendors comply with data privacy (GDPR/CCPA) and legal standards.<br />Required Qualifications<br /><br />Bachelor’s degree in Business, Finance, or Security Management.<br />5+ years of experience in corporate security, business operations, or a project management office (PMO) environment.<br />Advanced proficiency in Gemini, SAP Ariba (or similar ERP) and Microsoft Excel (pivot tables, VLOOKUPs, financial modeling).<br />Preferred Qualifications<br /><br />The ability to translate security risks into financial business cases that resonate with stakeholders.<br />Using the Enterprise Security Risk Management (ESRM) framework to prioritize risks while ensuring mitigation stays within budget.<br />Exceptional ability to navigate and influence internal hierarchies across Legal, IT, HR, and Finance.<br />A deep understanding of how global data privacy regulations impact security vendor management.<br />Compensation and Benefits<br /><br />Salary Range: $76,800.00 - $107,500.00 USD. Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit‑sharing, and long‑term incentives for Executive‑level roles.<br />Benefits include medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in the 401(k) retirement plan with company matching contributions subject to eligibility requirements. Additional benefits include a minimum of 15 vacation/PTO days (hourly employees receive a minimum of 120 hours) and 13 paid holidays (vacation days are prorated based on the employee's hire date within the calendar year). Paid sick leave is adjusted based on role and location in accordance with local laws.<br />Equal Opportunity Employer<br /><br />Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.<br />Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.<br />#J-18808-Ljbffr

Requirements

• RN
• DO
• PA

Benefits

• Dental
• Vision
• Retirement
• Vacation
• Pto

Description

Operations Coordinator – Logistics &amp; Supply Chain<br />Join to apply for the Operations Coordinator- Logistics &amp; Supply Chain role at Brothers International Food Holdings, LLC.<br /><br />About Brothers International Food Holdings, LLC<br />At Brothers International, we are passionate about creating high‑quality food products that enrich lives and bring people together. Our Ingredients division supplies top‑quality fruit and fruit juice concentrates to a number of Fortune 100 food companies. Our Consumer‑Packaged Goods (CPG) division includes Brothers‑All‑Natural, the #1 Freeze‑Dried Snack Brand, and also produces private label freeze‑dried fruit snacks for some of the leading retailers in the US.<br /><br />Headquartered in Rochester, NY, with offices in Florida and China, we are an innovative global leader in the food industry. We take pride in our commitment to excellence, sustainability, and the well‑being of our communities. If you are interested in becoming part of a fast‑growing, dynamic team environment, read on!<br /><br />Why Brothers International?<br /><br />Innovation: Be part of a company that values creativity and encourages innovation in the ever‑evolving food industry.<br /><br />Team Collaboration: Join a collaborative work environment where your ideas and contributions are recognized and celebrated.<br /><br />Global Impact: Contribute to a company with a global presence, making a difference in the lives of people worldwide through our diverse range of food products.<br /><br />Position Summary<br />Join our dynamic team and be a part of a company dedicated to making a positive impact through delicious and nutritious food offerings. As an Operations Coordinator, you will provide supply chain and logistics support for our products, manage inbound and outbound transportation for domestic and international customers/suppliers, execute production planning, and coordinate activities with contract manufacturers and co‑packers. We are seeking individuals who are passionate, driven, and ready to contribute to our collaborative team environment.<br /><br />Essential Functions<br /><br />Prepare and monitor contracts in conjunction with the sales team; coordinate the development and implementation of contract administration plans and provide ongoing oversight of contract performance and issue corrective actions when needed.<br /><br />Facilitate timely and accurate account /orders management for various customers, via direct communication with the customers, vendors, and sales team.<br /><br />Build strong customer relationships while supporting sales personnel in identifying customer practices and needs to resolve issues and identify process improvements. Proactively seek to understand the needs of the customers and provide the highest standards of service.<br /><br />Monitor and track all pending orders, including entering, troubleshooting, and communicating information about scheduling, cancellations, and inactive orders.<br /><br />Mitigate customer complaints, provide appropriate solutions and alternatives within time limits; provide follow up to ensure optimal resolution.<br /><br />Review contracts and orders for completeness and accuracy. Acquire needed information and/or approvals prior to releasing order for shipment (i.e.: pricing discrepancies, sample and quality requirements, approval to ship close‑dated cases).<br /><br />Collaborate with Sales on contract releases and generate shipment releases &amp; labeling, send to the supplier.<br /><br />Communicate with overseas suppliers and Shared Services Team.<br /><br />Review and approve sailing schedule, draft labels, draft commercial invoices, draft B/L, and coordinate bookings.<br /><br />File set‑up and maintain related files and update shipment release and backlog in ERP.<br /><br />Gather IFS data to submit to Shared Services.<br /><br />Determine whether substitutions / date changes are required for order fulfillment based upon projected shortages as compared to planned production / scheduled transfers/aging inventory.<br /><br />Manage and organize documentation requirements and compliance mandates per customer and government regulations, including IFS data.<br /><br />Responsible for meticulous and detailed record keeping for auditing and reporting purposes.<br /><br />Perform daily activities of the invoicing and billing functions. Assist in the tracking and necessary follow‑up action for life of invoice.<br /><br />Provide A/R with invoice management assistance to resolve short/over payments and claims; communicate issue, root cause and resolution to internal and external customers in a timely manner.<br /><br />Manage returns, damage claims and complaints; communicate cause and resolution to affected/responsible business partners, assign action items to appropriate personnel and ensure approval is obtained.<br /><br />Participate in team initiatives to further continuous improvement.<br /><br />Occasional special projects as requested / other duties as assigned by management.<br /><br />Minimum Qualifications (Knowledge, Skills And Abilities)<br /><br />Provide quality service to BIFC internal and external customers in all assigned tasks, while always upholding BIFC Values.<br /><br />Good oral and written communication with strong emphasis on follow‑up and organizational capability.<br /><br />Experience with Microsoft Office and Outlook.<br /><br />Familiarity with ERP systems preferred.<br /><br />Experience with domestic transportation terms and procedures, including freight terms, documentation, claims filing, load planning and shipment tender.<br /><br />Experience with international terms and procedures, including INCOTERMS, ISF filing, Commercial Invoices, customs clearance, and Harmonized Tariff classification.<br /><br />Experience in Production planning/execution, including Bills of Material, scheduling, and assignment of materials.<br /><br />Seniority level<br />Entry level<br /><br />Employment type<br />Full‑time<br /><br />Job function<br />Management and Manufacturing<br /><br />Industries<br />Food and Beverage Services<br /><br />Equal Opportunity Employer Statement<br />Brothers International is an equal opportunity employer who does not discriminate based on race, color, citizenship, religion, gender, sexual orientation, national origin, age, disability, veteran’s status or any protected category. We encourage veterans and people with disabilities to apply.<br /><br />#J-18808-Ljbffr

Requirements

• RN
• DO
• PA
• MPH
• Billing

Benefits

• Vision

Description

Why Mayo Clinic<br />Mayo Clinic is top‑ranked in more specialties than any other care provider according to U.S. News &amp; World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans- to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.<br /><br />Benefits Highlights<br /><br />Medical: Multiple plan options.<br /><br />Dental: Delta Dental or reimbursement account for flexible coverage.<br /><br />Vision: Affordable plan with national network.<br /><br />Pre‑Tax Savings: HSA and FSAs for eligible expenses.<br /><br />Retirement: Competitive retirement package to secure your future.<br /><br />Responsibilities<br />The Operations Coordinator serves as a key escalation point for the team and plays a vital role in training both new and existing staff. This position supports department leaders by assisting with team management responsibilities and participating in or leading meetings as needed.<br /><br />The Operations Coordinator is responsible for writing and maintaining departmental Standard Operating Procedures (SOPs) and reference guides, ensuring documentation remains current and comprehensive. The role requires frequent interaction with end‑users and suppliers to resolve escalated issues related to pricing discrepancies, returns, order expediting, and invoice/receipt problems.<br /><br />This position actively participates in various workgroups and may assist with, or lead projects as assigned by Supply Chain Management (SCM) leadership. Responsibilities also include preparing, analyzing, and reconciling a variety of operational and financial reports.<br /><br />The Operations Coordinator responds to both verbal and written inquiries from internal and external customers, consistently applying high standards of customer service. The role involves identifying trends that contribute to processing delays and working collaboratively with relevant stakeholders to implement long‑term solutions.<br /><br />This position serves as an escalation point for our customers and suppliers providing exceptional customer service through phone calls, emails, or other communication channels utilized by Mayo Clinic. Individuals are responsible for resolving and/or triaging customer inquiries, addressing concerns, and ensuring a positive experience in all interactions. This position involves addressing and resolving complaints or concerns, providing accurate and detailed information regarding policies, procurement, invoicing and payments, and other Supply Chain related activities. The Operations Coordinator provides training and education to the SCM teams and Mayo stakeholders.<br /><br />Additional job‑related duties may be assigned by leadership as needed.<br /><br />Additional Qualifications<br /><br />Experience in customer‑facing roles is highly valued.<br /><br />Demonstrate leadership by fostering teamwork, guiding peers, and taking initiative in cross‑functional settings.<br /><br />Proven ability to help manage and motivate a team to ensure smooth day‑to‑day operations is essential.<br /><br />Experience in training development and delivery is highly valued.<br /><br />Must be detail oriented; able to prioritize work and able to work independently under general guidelines and procedures with minimal supervision.<br /><br />Exceptional customer service, excellent verbal and written communication skills, good problem‑solving skills, and strong personal computer skills.<br /><br />Ability to work in a team‑oriented atmosphere and be adaptable and flexible in an ever‑changing work environment.<br /><br />Proven project management and team‑building skills, contributing to both individual and group success.<br /><br />Proficient in Microsoft Office Suite (Outlook, Excel, Teams, etc.).<br /><br />Ability to effectively present to both small and large groups.<br /><br />Selection Process<br />During the selection process, you may participate in an OnDemand (pre‑recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re‑record your answer to each question. Mayo Clinic will only see the final recording. The completed interview will be reviewed by a Mayo Clinic staff member and you will be notified of next steps.<br /><br />This vacancy is not eligible for sponsorship. We will not sponsor or transfer visas for this position. Also, Mayo Clinic DOES NOT participate in the F‑1 STEM OPT extension program.<br /><br />This is a hybrid position and eligible candidates must be located within 100 miles of a Mayo Clinic campus for occasional on‑site expectations based on business needs.<br /><br />Qualifications<br />Bachelor's degree with a minimum of five (5) years' relevant experience in health care, supply chain logistics, finance, business, or nursing; OR, Master's degree with a minimum of two (2) years' relevant experience in health care, supply chain, logistics, finance, business, or nursing required. Certifications may be considered in lieu of experience.<br /><br />Demonstrated personal computer skills, communication skills, problem solving, continuous improvement and teaming skills. Maintains a broad knowledge of Mayo clinical, financial, and administrative systems/applications and processes. Serves as a resource on department and institutional initiatives; shares knowledge with customers and colleagues. Demonstrated verbal and written communication skills. Assists with SCM continuous improvement initiatives.<br /><br />Ability to work in a team‑oriented environment. Must be adaptable and flexible in an ever‑changing work environment. Able to handle/pprioritize tasks simultaneously. Basic understanding of accounting principles. Works as a team to provide support to all departments; works with other areas of SCM to ensure exceptional customer service. Ability to manage time to meet required deadlines. Demonstrated knowledge and understanding of Commodity/Service line.<br /><br />Ability to manage vendor relationships. Comprehension of customer requirements in order to provide solutions to product/service needs. Demonstrated analytical experience. Demonstrated project management skills.<br /><br />Exemption Status<br />Exempt<br /><br />Compensation Detail<br />$76,356.80 - $112,257.60 / year<br /><br />Benefits Eligible<br />Yes<br /><br />Schedule<br />Full Time<br /><br />Hours/Pay Period<br />80<br /><br />Schedule Details<br />Monday - Friday, 8 am - 5pm<br /><br />Weekend Schedule<br />n/a<br /><br />International Assignment<br />No<br /><br />Site Description<br />Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives.<br /><br />Equal Opportunity<br />All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the 'EOE is the Law'. Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I‑9 to confirm work authorization.<br /><br />Recruiter<br />Tavy Smalls<br /><br />#J-18808-Ljbffr

Requirements

• RN
• DO
• PA
• Clinical

Benefits

• Dental
• Vision
• Retirement
• Training

Description

Mayo Clinic in Rochester, MN is seeking an Operations Coordinator within Supply Chain to serve as a key escalation point, support leaders, and train staff. The role emphasizes SOP creation, documentation, and cross-functional issue resolution with vendors and end-users.<br />You will analyze operational and financial data, participate in project work, and drive continuous improvement across departments while maintaining high customer service standards.<br /><br />#J-18808-Ljbffr

Requirements

• DO
• PA
• MPH

Description

Meijer is seeking a Coordinator in Rochester Hills. This role involves planning, directing, and supervising team members to ensure effective day-to-day operations, delivering exceptional customer service and meeting sales goals.<br />The ideal candidate has experience in retail management, strong communication skills, and a commitment to safety and customer satisfaction. Benefits include weekly pay, flexibility, and more.<br /><br />#J-18808-Ljbffr

Requirements

• PA

Description

A global food industry leader based in Rochester, NY is seeking an Operations Coordinator in Logistics &amp; Supply Chain. The role involves managing transportation, contract performance, and ensuring quality customer service. Candidates should have strong communication and organizational skills, alongside experience with Microsoft Office and ERP systems. This full-time position offers an opportunity to contribute to a collaborative team environment focused on quality and customer satisfaction.<br />#J-18808-Ljbffr

Description

Clear Channel Outdoor Holdings, Inc. is seeking a Business Operations Coordinator to join the Business Operations team in New York.<br />The role focuses on continuous improvement, reinforcing project management standards, and delivering prompt internal customer service while supporting new and ongoing initiatives. The successful candidate will manage CRM usage, develop reports, and align with business objectives to anticipate future requests and drive improvements.<br /><br />#J-18808-Ljbffr

Requirements

• RN
• DO
• PA

Description

Mayo Clinic in Rochester, MN is seeking an Operations Coordinator who serves as a key escalation point, supports department leaders, and leads or participates in meetings to keep operations moving smoothly.<br />You will write SOPs, interact with end users and suppliers to resolve issues, analyze reports, and help train SCM teams while delivering excellent service across internal and external customers. This hybrid role requires proximity to Mayo Clinic campuses.<br /><br />#J-18808-Ljbffr

Requirements

• RN
• PA

Description

The Operations Coordinator serves as a key escalation point for the team and plays a vital role in training both new and existing staff. This position supports department leaders by assisting with team management responsibilities and participating in or leading meetings as needed.<br /><br />The Operations Coordinator is responsible for writing and maintaining departmental Standard Operating Procedures (SOPs) and reference guides, ensuring documentation remains current and comprehensive. The role requires frequent interaction with end users and suppliers to resolve escalated issues related to pricing discrepancies, returns, order expediting, and invoice/receipt problems.<br /><br />This position actively participates in various workgroups and may assist with, or lead projects as assigned by Supply Chain Management (SCM) leadership. Responsibilities also include preparing, analyzing, and reconciling a variety of operational and financial reports.<br /><br />The Operations Coordinator responds to both verbal and written inquiries from internal and external customers, consistently applying high standards of customer service. The role involves identifying trends that contribute to processing delays and working collaboratively with relevant stakeholders to implement long-term solutions.<br /><br />This position serves as an escalation point for our customers and suppliers providing exceptional customer service through phone calls, emails, or other communication channels utilized by Mayo Clinic. Individuals are responsible for resolving and/or triaging customer inquiries, addressing concerns, and ensuring a positive experience in all interactions. This position involves addressing and resolving complaints or concerns, providing accurate and detailed information regarding policies, procurement, invoicing and payments, and other Supply Chain related activities. The Operations Coordinator provides training and education to the SCM teams and Mayo stakeholders.<br /><br />Additional job-related duties may be assigned by leadership as needed.<br /><br />Additional Qualifications<br /><br />Experience in customer-facing roles is highly valued.<br /><br />Demonstrate leadership by fostering teamwork, guiding peers, and taking initiative in cross‑functional settings.<br /><br />Proven ability to help manage and motivate a team to ensure smooth day‑to‑day operations is essential.<br /><br />Experience in training development and delivery is highly valued.<br /><br />Must be detail oriented; able to prioritize work and able to work independently under general guidelines and procedures with minimal supervision.<br /><br />Exceptional customer service, excellent verbal and written communication skills, good problem‑solving skills, and strong personal computer skills.<br /><br />Ability to work in a team‑oriented atmosphere and be adaptable and flexible in an ever‑changing work environment.<br /><br />Proven project management and team‑building skills, contributing to both individual and group success.<br /><br />Proficient in Microsoft Office Suite (Outlook, Excel, Teams, etc.).<br /><br />Ability to effectively present to both small and large groups<br /><br />During the selection process, you may participate in an OnDemand (pre‑recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re‑record your answer to each question. Mayo Clinic will only see the final recording. The completed interview will be reviewed by a Mayo Clinic staff member and you will be notified of next steps.<br /><br />This vacancy is not eligible for sponsorship. We will not sponsor or transfer visas for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.<br /><br />This is a hybrid position and eligible candidates must be located within 100 miles of a Mayo Clinic campus for occasional on‑site expectations based on business needs.<br /><br />#J-18808-Ljbffr

Requirements

• RN
• DO
• PA

Benefits

• Vision
• Training

Description

Supporting Seamless, Patient‑Centered Care Behind the Scenes<br />Onsite Role | Monday–Friday, 8:00 AM–4:30 PM<br /><br />Be the Connector That Keeps Care Moving Forward<br />As a Care Coordinator, you play a vital role in supporting patient care by ensuring services are authorized, scheduled, and coordinated efficiently. Working closely with Care Managers, clinical teams, and community agencies, you help keep care plans on track and patients supported often behind the scenes, but always essential.<br /><br />At Nascentia Health, Care Coordinators are valued members of the care team. You’ll combine organization, attention to detail, and strong communication skills to support our mission of delivering high‑quality, coordinated care to the people we serve.<br /><br />About the Role<br />The Care Coordinator provides administrative and technical support to the Care Coordinator Supervisor and interdisciplinary team, including the members. This role focuses on the operational aspects of care coordination, including telephonic communication and coordination of services, authorization processing, service coordination, and ongoing communication with Members and care partners.<br /><br />This position is onsite at a Nascentia Health office, Monday–Friday, 8:00 AM–4:30 PM.<br /><br />What You’ll Do<br />Support efficient, accurate care coordination through strong organizational and communication skills.<br /><br />Key responsibilities include:<br /><br />Review, process, and enter authorization data accurately into computerized systems<br /><br />Monitor and manage expiring authorization reports to ensure continuity of services<br /><br />Assist Care Managers with scheduling and coordinating Member services as directed<br /><br />Collaborate regularly with clinical team members and participate in team meetings<br /><br />Act as a resource to Care Managers, supporting scheduling and tracking of Member contacts, visits, and UAS assessments<br /><br />Answer and triage phone calls, respond to questions, and escatalate issues as appropriate<br /><br />Communicate with Members on a regular basis to support care coordination needs<br /><br />Perform clerical and administrative tasks including filing, copying, faxing, typing, and message‑taking<br /><br />Participate in performance improvement and continuous quality improvement (CQI) initiatives<br /><br />Perform other duties as assigned<br /><br />What We’re Looking For<br /><br />High school diploma required; Associate’s degree in a related field preferred<br /><br />Two or more years of experience in healthcare or completion of a Medical Assistant program<br /><br />Strong computer literacy with the ability and interest to learn new systems and technologies<br /><br />Proficiency in Microsoft Office, internet‑based tools, and healthcare software applications<br /><br />Strong analytical and problem‑solving skills<br /><br />Ability to work independently while collaborating effectively with a team<br /><br />Excellent verbal and written communication skills<br /><br />Demonstrated discretion in handling confidential and sensitive information<br /><br />Ability to adapt to changing priorities, deadlines, and workflows<br /><br />Why Join Nascentia Health<br /><br />Be part of a mission‑driven organization focused on coordinated, community‑based care<br /><br />Work alongside dedicated clinical and administrative professionals<br /><br />Contribute directly to improving patient experiences and outcomes<br /><br />Enjoy a consistent weekday schedule in a supportive, team‑oriented environment<br /><br />Nascentia Health was ranked the 13th Best Company to Work for in New York for 2025!<br /><br />Physical Requirements<br /><br />Ability to sit or stand at a desk 90% of the day. Frequent sitting, standing, walking.<br /><br />Visual/hearing ability sufficient to comprehend written or verbal communication.<br /><br />Ability to express oneself verbally and in writing.<br /><br />Must be able to engage in real‑time phone communication with clients, caregivers, and providers as a core job function.<br /><br />Extended periods of computer use.<br /><br />Ability to lift and move objects up to 40 pounds.<br /><br />Bloodborne Pathogens Exposure Category III – employee who rarely has contact with blood and body fluids<br /><br />Competitive Salary<br />This position is an H06 non‑exempt position with a min‑max rate of $20.00–$25.00/hour.<br /><br />401K with generous Employer match<br /><br />On‑Site Gym (free for all employees)<br /><br />Tuition Reimbursement<br /><br />Partially funded HSA<br /><br />Employee Recognition Platform<br /><br />Paid Time Off, Holidays, Sick and Extended Sick Leave<br /><br />Short/Long term Disability<br /><br />Employee Assistance Program (EAP)<br /><br />Much More!<br /><br />Nascentia Health is an Equal Opportunity Employer (EOE)<br /><br />Employment is contingent upon negative results of a pre-hire drug screen and background check clearance<br /><br />#J-18808-Ljbffr

Requirements

• RN
• DO
• PA
• Patient care
• Clinical
• Triage

Benefits

• 401k
• Gym