Operations Jobs in San Diego

Description

Own the authoring, technical review, and formal approval of Standard Operating Procedures (SOPs) and Knowledge Base (KB) articles across core operations. Join Payroll Tax Operations (PTO) as a Lead Tax Processor and Subject Matter Expert (Level X5).

Requirements

• PA

Benefits

• Pto

Description

Come join Payroll Tax Operations (PTO) as a payroll tax professional responsible for the accurate and timely resolution of payroll tax issues across Notices, Corrections, Amendments, and Pay & File.

Requirements

• PA

Benefits

• Pto

Description

<h3>Job Description</h3><div><strong>Company Description</strong> Avalon Laser is an elite laser treatment clinic and medical spa with locations in San Diego and Carlsbad, specializing in cosmetic dermatology and skin care services such as laser hair removal, Botox, and acne treatments. The team focuses on customized, effective treatments that enhance natural beauty and help clients feel confident in their appearance. Using leading-edge lasers, advanced equipment, and years of professional experience, Avalon Laser aims to deliver world-class aesthetic results. All treatments are performed under the guidance of acclaimed aesthetic specialist Dr. Reza Tirgari, who brings expertise in both surgical and non-invasive procedures, as well as proprietary skincare formulations. The practice is staffed by experienced registered nurses, estheticians, patient coordinators, and front office professionals who are selected for their skill, compassion, and commitment to subtle, natural-looking outcomes.\n<br /><strong>Role Description</strong> The Aesthetic Consultant/Patient Coordinator is a full-time, on-site role based in San Diego, CA. This position is responsible for welcoming clients, managing appointment scheduling, and guiding patients through their treatment journey from initial inquiry to post-treatment follow-up. Daily tasks include conducting consultations to understand client goals, educating patients about available procedures and skincare options, preparing treatment rooms, and coordinating with physicians, nurses, and estheticians to ensure smooth clinic workflow. The role also involves handling phone and email inquiries, processing payments, maintaining accurate patient records, and supporting front desk operations. The Aesthetic Consultant/Patient Coordinator is expected to provide empathetic, professional customer service, uphold privacy and safety standards, and contribute to a positive, luxury medspa experience.\n<br /><strong>Qualifications<br /></strong>\n<ul>\n <li>Strong patient-facing and customer service skills, including clear communication, active listening, and a warm, professional demeanor.</li>\n <li>Experience in appointment scheduling, front desk operations, and basic administrative tasks within a medical, spa, or wellness setting.</li>\n <li>Knowledge or strong interest in cosmetic dermatology, aesthetic procedures, and skincare products, with the ability to explain treatment options in accessible terms.</li>\n <li>Sales and consultation abilities, including discussing treatment plans, presenting packages, answering questions, and supporting practice revenue goals ethically.</li>\n <li>Organizational and time-management skills to coordinate multiple providers, manage patient flow, and maintain accurate records.</li>\n <li>Comfort with using practice management or scheduling software, email, and standard office applications.</li>\n <li>High level of professionalism, discretion, and adherence to patient confidentiality and safety protocols.</li>\n <li>Previous experience as a patient coordinator, medical assistant, spa concierge, or in a similar role is preferred.</li>\n <li>Background in medical aesthetics, dermatology, or medspa environment is a plus; certification as a medical assistant or esthetician is beneficial.</li>\n</ul></div>

Requirements

• RN
• PA
• Treatment plan

Benefits

• Wellness

Description

25S Signal Corps ***Now Hiring Part-Time Army Reserve Positions*** Job Overview: Launch or advance your technology career through part-time federal service as a Signal Corps...

Requirements

• PA

Description

18X Special Forces Candidate Job Overview: As a Special Forces Candidate, your office spans the globe, collaborating with foreign governments and tackling missions that redefine the limits of...

Requirements

• RN
• PA

Description

18X Special Forces Candidate Job Overview: As a Special Forces Candidate, your office spans the globe, collaborating with foreign governments and tackling missions that redefine the limits of...

Requirements

• RN
• PA

Description

25S Signal Corps ***Now Hiring Part-Time Army Reserve Positions*** Job Overview: Launch or advance your technology career through part-time federal service as a Signal Corps...

Requirements

• PA

Description

<p><strong>Location</strong>: Mission Valley, CA</p><p><strong>Schedule:</strong> Part-time to full-time, 20–40 hours per week</p><p><strong>Work arrangemen</strong>t: Primarily in-office; eligible for 1–2 remote days per week after 90 days</p><p><strong>Pay</strong>: $28–$36 per hour, depending on experience</p><p><br /></p><p>We are an established San Diego law practice seeking a dependable, detail-oriented Legal Billing &amp; Operations Coordinator to support our attorneys and clients. This role is a good fit for someone who enjoys keeping important processes organized and accurate, communicates professionally, and wants room to grow with the firm.</p><p><br /></p><p>You will work closely with the firm’s office manager, Owner, clients, and outside bookkeeper. This position focuses on HR coordination, billing, payments, collections, payroll support, and client-related financial administration.</p><p><br /></p>Responsibilities<ul><li>Coordinate day-to-day HR administration, including employee records, onboarding, and related documentation</li><li>Support payroll preparation and processing</li><li>Maintain organized bookkeeping source documents and provide them to the firm’s bookkeeper</li><li>Assist with routine bookkeeping and account-related recordkeeping</li><li>Enter and reconcile client payments in the firm’s systems</li><li>Prepare and send client bills, track billing matters, and follow up on outstanding balances</li><li>Assist with client intake, including gathering information and coordinating next steps</li><li>Prepare and collect retainers, document receipts, and follow the firm’s procedures for handling client funds</li><li>Communicate courteously and professionally with clients about billing, payments, and account status</li><li>Maintain accurate, confidential records and help improve administrative workflows</li></ul><li><br /></li>Qualifications<ul><li>Experience in a law firm, professional-services office, billing, bookkeeping, payroll, HR administration, or a related role</li><li>Strong organization and attention to detail, especially when handling financial records</li><li>Comfortable using accounting, billing, payroll, and office software; able to learn new systems</li><li>Clear, professional communication skills and sound judgment with confidential information</li><li>Ability to manage recurring deadlines and follow established procedures</li><li>A proactive, dependable approach and interest in growing with the firm</li><li>A background check is required</li></ul><p><br /></p>Compensation and benefits<p>The hourly rate is $28–$36, depending on experience and qualifications. Full-time employees (30 hours) are offered health, dental, and vision insurance; a 401(k); two weeks of vacation; sick time; and eight paid holidays. Remote work of 1–2 days per week may be available after 90 days.</p><p>To apply: Please submit your résumé and a brief note describing your relevant experience and preferred weekly schedule.</p>

Requirements

• RN
• DO
• PA
• Billing

Benefits

• Dental
• Vision
• Vacation
• Remote work

Description

<p><strong>DESIGN OPERATIONS AND PROCUREMENT COORDINATOR</strong></p><p>Laura Abrams Design is<span> seeking a highly organized and detail-oriented Design Coordinator to assist in multiple aspects of the design business. Experience working for a residential interior design firm is required. Familiarity with the interior design procurement process, furniture trade vendors and industry terminology is essential.</span></p><p>This role is ideal for someone who loves spreadsheets, systems and organization. You should be someone who remembers details, follows through without being reminded, catches discrepancies, communicates clearly and enjoys bringing structure to a busy creative environment.  </p><p><br /></p><p><strong>Required Skills + Education</strong></p><p>Bachelors Degree in Interior Design or related field </p><p>Experience with Design Manager software</p><p><br /></p><p>Mac Proficiency including Keynote and Numbers </p><p>Strong spreadsheet skills using Numbers for Mac</p><p>Trade Furniture + Material vendor knowledge</p><p>Strong written and verbal communication skills</p><p>Highly organized and able to work efficiently and independently</p><p>Experience with procurement, purchasing and order management</p><p><br /></p><p><strong>Additional skills </strong></p><p>Experience with any of the following is a plus </p><p>Social media and marketing - Instagram and Newsletters</p><p>Sketch up </p><p>AutoCad</p><p>Asana </p><p><br /></p><p><strong>Role:</strong></p><p>Design Operations and Procurement</p><ul><li>Assist with onboarding clients, scheduling, task management</li><li>Maintain client, vendor and trade correspondence </li><li>Create finish schedules and pricing spreadsheets using Numbers for Mac</li><li>Pricing and proposals using Design Manager software</li><li>Issue and organize purchase orders, vendor invoices </li><li>Organize files in drop box</li><li>Review order acknowledgments for accuracy</li><li>Track and expedite orders </li><li>Create and organize SOP’s, checklists and workflow templates in Asana and drop box</li><li>Schedule deliveries and follow up with deficiencies</li></ul><p><br /></p><p><br /></p><p>Project and Design Support</p><ul><li>Assist Designer in project preparation assembly and presentation</li><li>Prepare or update CAD or Sketch up drawings if proficient</li><li>Occasional support with sourcing furniture, lighting, plumbing, materials, finishes, and accessories</li></ul><p><br /></p><p><br /></p><p><br /></p><p>Studio Support</p><ul><li>Assist with marketing such as social media, newsletters and blog posts </li><li>Develop email templates, welcome materials or other client facing documents</li><li>Assist with client gifts, marketing items, purchases and styling for photo shoots</li><li>Update and maintain resource library</li><li>Research and help implement technology and AI tools that improve firm efficiency</li></ul><p><br /></p><p><br /></p><p>About Laura Abrams Design</p><p><br /></p><p>LAD is a boutique interior design firm based in Carmel Valley, San Diego that focuses on new construction design, large scale residential remodels and home furnishings projects. Our clientele is primarily between La Jolla and Encinitas.  </p><p><br /></p><p>We provide full service design and work closely with contractors and clients during the entire process from start to finish. Our projects typically take 6 months to 18 months and many of our clients are returning clients and referrals.  </p><p><br /></p><p>Our goal is to create a beautiful space that will bring peace and joy to our clients for years to come, and for them to enjoy the design process from beginning to end. This is achieved by listening closely, respecting their goals and budget, and by maintaining strong working relationships with industry professionals.</p><p><br /></p><p>Please email cover letter, resume and portfolio to </p><p><br /></p><p>[email protected]</p><p><br /></p><p><br /></p>

Requirements

• RN
• DO
• PA

Description

Administrative Assistant / Logistics Coordinator Location: Kearny Mesa (onsite) Job Summary We are seeking a detail-oriented and customer-focused Administrative Assistant / Logistics Coordinator to support the planning and coordination of household goods and personal effects moves. This role serves as a key point of contact for customers, ensuring a smooth relocation process while providing administrative and logistical support in a fast-paced office environment. The ideal candidate is highly organized, adaptable, and possesses strong communication, multitasking, and customer service skills. Experience within the transportation, logistics, or moving industry is preferred. Essential Duties &amp; Responsibilities Coordinate and assist customers with the movement of household goods and personal effects. Provide administrative support in a fast-paced office environment. Serve as a primary point of contact for customers, delivering exceptional customer service throughout the relocation process. Answer phones, manage correspondence, and respond to customer inquiries. Perform data entry and maintain accurate customer and shipment records. Review, validate, and process customer documentation for accuracy and completeness. Maintain schedules, files, and office systems. Utilize Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) in a networked Windows environment. Prioritize and manage multiple tasks while meeting deadlines. Adapt to changing priorities and handle confidential information with discretion. Collaborate effectively with team members and management. Perform additional administrative and logistics-related duties as assigned. Required Skills &amp; Abilities Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Strong organizational, time management, and multitasking abilities. Ability to work independently and as part of a team. Detail-oriented with strong problem-solving skills. Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Experience answering phones, data entry, typing, and document review. Ability to maintain confidentiality and manage sensitive information. Education &amp; Experience High school diploma or equivalent required. 1–3 years of administrative, customer service, logistics, or transportation-related experience. Transportation, moving, relocation, or logistics industry experience strongly preferred. Experience coordinating customer-facing operations in a fast-paced environment is a plus. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected] . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly). Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

Requirements

• RN
• DO
• PA

Benefits

• Dental
• Vision
• Retirement
• Training

Description

<p><strong>About Carbon Remodeling</strong></p><p><br /></p><p>Carbon Remodeling is a newly established company with a powerful foundation. Our founders are industry veterans who have collectively generated tens of millions in sales and financing deals. They bring a wealth of experience and a track record of success in driving growth and creating value. We're on a mission to redefine the home improvement industry, leveraging our expertise to build a company that sets new standards in residential remodeling.</p><p><br /></p><p><strong>Why This Market Is Booming</strong></p><p><br /></p><p>Southern California is the largest and most active home improvement market in the U.S.:</p><ul><li>Over 13 million homes built before 1980 are due for upgrades.</li><li>With a median home price above $850,000, remodeling often makes more sense than moving.</li><li>Mortgage rates have doubled since 2021, pushing homeowners toward renovation instead of selling.</li><li>Utility costs have surged by 80%+ in the past decade, driving demand for energy-efficient solutions.This creates a stable, recession-resistant industry where billions are invested every year into residential improvements.</li></ul><p><br /></p><p><strong>The Role</strong></p><p><br /></p><p>As our <strong>Operations Coordinator</strong>, you will play a central role in managing and coordinating all active projects across the company. You’ll be responsible for overseeing the day-to-day execution of 20+ jobs at a time—scheduling installers, communicating with homeowners, and making sure each project stays on track from start to finish. You’ll serve as the main point of contact for both internal teams and clients, ensuring a seamless experience and timely delivery of every job.</p><p><br /></p><p>You don’t need to have construction experience—but you <em>do</em> need to be highly organized, tech-savvy, and calm under pressure. If you’re great at juggling multiple tasks, keeping things running on schedule, and love being the person who makes everything come together behind the scenes, this role is for you.</p><p><br /></p><p><strong>Key Responsibilities</strong></p><p><br /></p><p>📌 <strong>Job Management, Scheduling &amp; Homeowner Coordination</strong></p><ul><li>Oversee the day-to-day management of 20+ active jobs at any given time</li><li>Schedule and coordinate installers, ensuring jobs stay on track and on schedule</li><li>Act as the primary point of contact for homeowners, providing consistent updates and high-level customer service</li><li>Proactively address issues and delays, working with production and sales teams to resolve them quickly</li><li>Ensure all jobs are completed on time, within budget, and to company quality standards</li><li>Maintain detailed documentation and digital records for each project</li></ul><p>📌 <strong>Sales, Operations &amp; Executive Support</strong></p><ul><li>Assist the leadership team with administrative tasks, reporting, and special projects</li><li>Support hiring efforts, including coordinating interviews and onboarding new employees</li><li>Identify opportunities to streamline workflows and increase efficiency across operations</li><li>Act as a problem solver and strategic support for a fast-moving, high-performing team</li><li>Coordinate with outside vendors (insurance, legal, tax professionals) as needed</li></ul><p><br /></p><p><strong>What We’re Looking For</strong></p><p><br /></p><p>✅ <strong>Technologically Literate</strong> – Comfortable using digital tools and learning new systems</p><p>✅ <strong>Financially Literate</strong> – Understanding of financial basics, job costing, and payroll</p><p>✅ <strong>Organized &amp; Adaptable</strong> – Able to juggle multiple responsibilities and keep things running smoothly</p><p>✅ <strong>Strong Communicator</strong> – Can clearly convey information to different teams</p><p>✅ <strong>Self-Starter</strong> – Sees what needs doing and gets it done without micromanagement</p><p>✅ <strong>Versatile &amp; Resourceful</strong> – Ready to take on a variety of challenges to keep the business moving forward</p>

Requirements

• RN
• DO
• PA

Description

<p><strong>Executive Operations Coordinator – Business Development </strong></p><p><strong>Payrate: $24.39/hr</strong></p><p><strong>W2 Contract 1 year</strong></p><p><strong>Onsite, San Diego, CA 92130</strong></p><p><strong> </strong></p><p>We are seeking a highly organized and proactive Executive Operations Coordinator to support senior leaders across Business Development, Alliance Management, and Program Management, with additional support for the Chief Business Officer (CBO) as needed.</p><p><br /></p><p>This role will coordinate complex calendars, executive meetings, travel, strategic partner engagements, and team operations. The ideal candidate is detail-oriented, comfortable working with senior leadership, and able to anticipate needs and manage changing priorities in a fast-paced environment.</p><p><br /></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars and coordinate high-priority internal and external meetings.</li><li>Schedule meetings involving senior leaders, cross-functional teams, and strategic partners.</li><li>Anticipate scheduling conflicts and proactively resolve issues.</li><li>Coordinate meeting logistics, materials, virtual links, rooms, and attendee communications.</li><li>Track action items, deadlines, and follow-ups for leadership activities.</li><li>Maintain organized meeting materials and documentation in SharePoint.</li><li>Coordinate domestic and international travel for the CBO and leadership team, including detailed itineraries and expense reporting.</li><li>Support executive meetings, off-sites, workshops, partner engagements, and business dinners.</li><li>Coordinate catering, AV, visitor access, meeting rooms, and other event logistics.</li><li>Partner closely with executive assistants, senior leaders, and cross-functional stakeholders.</li></ul><p><br /></p><p><strong>Qualifications</strong></p><ul><li>Experience supporting executives or senior leadership teams.</li><li>Strong experience with complex calendar and meeting management.</li><li>Experience coordinating domestic and international travel.</li><li>Exceptional organization, attention to detail, and follow-through.</li><li>Ability to manage multiple priorities and rapidly changing schedules.</li><li>Strong communication and stakeholder management skills.</li><li>Proactive problem-solving skills and ability to work independently.</li><li>High level of professionalism, discretion, and confidentiality.</li><li>Comfortable working in a fast-paced, senior leadership environment.</li><li>Proficiency with Microsoft Office and SharePoint or similar tools.</li></ul><p><br /></p><p><em> TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.</em></p><p><em>It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.</em></p>

Requirements

• RN
• DO
• PA

Description

<p><strong>Bilingual (English/Spanish) Claims &amp; Safety Coordinator</strong></p><p>San Diego, CA | Hybrid</p><p><br /></p><p><strong>Position Summary</strong></p><p>LOT Commercial Property Services is seeking a Bilingual (English/Spanish) Claims &amp; Safety Coordinator to join our Safety team. This role will support the day-to-day management and administration of the company’s workers’ compensation, auto, and general liability claims while also providing administrative support for company safety and training programs.</p><p>Working closely with the Safety Director, this person will help keep active claims organized and moving forward by coordinating with insurance adjusters, brokers, medical providers, nurse case managers, legal counsel, employees, and internal teams. Bilingual English/Spanish communication skills are required, as this position will regularly communicate with employees regarding claims, work status, return-to-work, safety, and related matters.</p><p><br /></p><p>This is an ideal opportunity for someone with approximately 3–5 years of experience in workers’ compensation, insurance claims, risk management, or safety administration who is interested in expanding their experience on the employer side.</p><p><br /></p><p><strong>What You’ll Do</strong></p><p>Claims Administration</p><ul><li>Track workers’ compensation, auto, and general liability claims from initial reporting through resolution</li><li>Monitor medical appointments, work status reports, restrictions, treatment updates, and return-to-work progress</li><li>Maintain accurate claim files, documentation, notes, and key claim milestone</li><li>Coordinate regularly with insurance adjusters, brokers, medical providers, nurse case managers, and other external partners</li><li>Support communication and follow-up with defense counsel on litigated workers’ compensation claims</li><li>Gather incident information, medical documentation, witness statements, and other information needed to support claim management</li><li>Follow up with employees, managers, and external partners to ensure required documentation and updates are received</li><li>Assist with return-to-work and modified-duty coordination</li><li>Prepare claim summaries, status reports, and other information for Safety leadership</li><li>Help identify outstanding items or delays that may prevent a claim from progressing toward resolution</li></ul><p><br /></p><p><strong>Safety &amp; Compliance Administration</strong></p><ul><li>Maintain documentation associated with new-hire safety orientations and required safety training</li><li>Track employee safety certifications, training requirements, renewals, and completion date</li><li>Coordinate and follow up on required training, including online and instructor-led program</li><li>Prepare and maintain training certificates and safety records</li><li>Ensure completed orientation and training documentation is properly filed and provided to appropriate internal departments</li><li>Support OSHA recordkeeping and other safety compliance documentation as needed</li><li>Provide administrative support for additional Safety Department initiatives, training programs, and injury-prevention effort</li></ul><p><br /></p><p><strong>What We’re Looking For</strong></p><ul><li>Bilingual in English and Spanish required, with the ability to communicate effectively with employees in both languages.</li><li>Approximately 2–4 years of experience in workers’ compensation claims, insurance claims, risk management, safety administration, or a related area</li><li>Working knowledge of the workers’ compensation claims process</li><li>Experience coordinating with adjusters, TPAs, medical providers, attorneys, or other claims partners preferred</li><li>Exposure to return-to-work, modified duty, work restrictions, or medical status tracking is preferred</li><li>Experience supporting litigated workers’ compensation claims is a plus</li><li>Safety administration, OSHA recordkeeping, training coordination, or compliance experience is a plus</li><li>Experience supporting construction, property services, facilities, landscaping, skilled trades, field service, or another field-based workforce is a plus, but not required</li><li>Strong organizational skills and the ability to manage multiple active claims, deadlines, documents, and follow-up items simultaneously</li><li>Strong written and verbal communication skills</li><li>Ability to handle sensitive and confidential employee information with discretion</li><li>Proficiency with Microsoft Office and comfort learning claims management and reporting system</li><li>Bachelor’s degree preferred, or an equivalent combination of education and relevant experience</li></ul><p><br /></p><p><strong>Who Will Do Well in This Role</strong></p><p>You don’t need to be a senior claims adjuster to be successful here. We’re looking for someone who understands the claims process, is exceptionally organized, and enjoys keeping all the moving pieces connected. You may currently be working as a Workers’ Compensation Claims Coordinator, Claims Assistant, Claims Examiner, Adjuster, Risk Coordinator, Safety &amp; Claims Coordinator, or Safety Administrator and be ready to take the next step into a broader employer-side role. The right person will be comfortable following up, asking questions, keeping detailed records, and making sure employees, adjusters, medical providers, attorneys, and internal teams have the information they needed.</p><p><br /></p><p><strong>About Us</strong></p><p>The <strong>Red Cow Group</strong> brings together Harvey General Contractors, LOT Commercial Property Services, and Vivo Commercial Landscape to deliver high-quality construction, property maintenance, and landscape services across the western United States. Together, we partner with a wide range of clients who expect excellence, reliability, and innovative solutions. We are committed to creating a team-oriented environment where employees are supported, empowered, and given opportunities to grow. At Red Cow Group, we believe a truly diverse culture goes beyond recognizing differences, it means creating a workplace where everyone has the freedom to be themselves and contribute to a strong, inclusive community.</p><p><br /></p><p><strong>About Benefits and Compensation</strong></p><p>Our employees enjoy robust benefits including PTO, paid holidays, a generous company contribution to medical coverage and a 401k match. Additional benefits include dental, vision, accident coverage, and employer sponsored mental health and wellness resources.</p><p><br /></p><p><strong>This position pays between $31.25 - $38.45 depending on experience. </strong></p><p>All offers of employment are contingent upon successfully passing a pre-employment background check, drug screening, and physical endurance test relevant to the job requirements. We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected characteristic under applicable law. Equal Opportunity Employer D/F/M/V.</p><p>This employer participates in E-Verify and will provide the federal government with your form i-9 information to confirm that you are authorized to work in the U.S.</p><p><strong>Schedule </strong></p><ul><li>Full-time</li><li>San Diego-based hybrid opportunity</li><li>In-office expectations may vary based on experience and training needs</li></ul>

Requirements

• RN
• DO
• PA

Benefits

• Dental
• Vision
• 401k
• Pto
• Wellness

Description

<p><strong>Talent Acquisition Coordinator</strong></p><p><strong>Onsite, San Diego, CA 92130</strong></p><p><strong>W2 Contract 6 months</strong></p><p><strong>Pay Rate: $20.80–$29.84/hour</strong></p><p><br /></p><p><strong>Position Summary</strong></p><p>The Talent Acquisition Coordinator plays a critical role in delivering a seamless, high-quality hiring experience while enabling our Talent Acquisition team to scale effectively. This position sits at the center of recruiting operations, driving coordination, optimizing processes, and ensuring every candidate and stakeholder interaction reflects excellence.</p><p><br /></p><p>In this role, you will directly support the candidate experience and operational efficiency of the recruiting function. You will manage complex recruiting activities, improve workflows, maintain data integrity, and partner closely with recruiters, hiring managers, and HR stakeholders.</p><p><br /></p><p><strong>Essential Duties and Responsibilities</strong></p><ul><li>Coordinate and manage complex interview scheduling across multiple teams, stakeholders, and time zones</li><li>Ensure a seamless candidate experience through proactive communication and strong logistical coordination</li><li>Support interview travel coordination, expense processing, and large-scale interview events or hubs</li><li>Partner closely with recruiters, hiring managers, and HR partners to manage requisition workflows, approvals, and job postings</li><li>Oversee background checks, employment verifications, MVR checks, and reference checks, including vendor coordination</li><li>Maintain and optimize data integrity within Workday ATS, SharePoint, and recruiting dashboards</li><li>Support reporting, analytics, and data audits to identify trends and improve recruiting effectiveness</li><li>Document and continuously improve Talent Acquisition processes, workflows, and best practices</li><li>Serve as a subject matter expert on TA systems and tools; provide onboarding, training, and support to team members</li><li>Assist with agency and vendor coordination, including contracts (MSA, SOW, CMS) and related processes</li><li>Contribute to ongoing enhancements of Talent Acquisition programs and operations</li></ul><p><br /></p><p><strong>Qualifications</strong></p><ul><li>High School Diploma or Associate’s degree with 2+ years of experience in Talent Acquisition, HR, or People Operations <strong>OR</strong> Bachelor’s degree in Business, Human Resources, or a related field with relevant experience</li><li>Hands-on experience with Applicant Tracking Systems; Workday strongly preferred</li><li>Experience supporting recruiting efforts in complex, fast-paced environments</li><li>Experience supporting high-volume or complex interview scheduling</li><li>Strong organizational skills with the ability to manage multiple priorities and deadlines</li><li>High attention to detail and commitment to data accuracy</li><li>Excellent communication, coordination, and stakeholder management skills</li><li>Proficiency in Microsoft Office, including Word and Excel, and recruiting systems</li><li>Experience working within large, matrixed organizations</li><li>Familiarity with recruiting analytics, dashboards, and reporting</li><li>Exposure to life sciences or commercial hiring environments preferred</li></ul><p><br /></p>

Requirements

• DO
• PA

Benefits

• Training

Description

<p>Title - Legal Practice Coordinator (Litigation)</p><p>Duration - Full-Time Permanent Role</p><p>Location - San Diego, Los Angeles, San Francisco, Palo Alto.</p><p>Shift - 3 days Onsite and 2 days remote</p><p><br /></p><p>The Legal Practice Coordinator is a trusted partner to attorneys and timekeepers, delivering high-impact administrative and practice support in a fast-paced, collaborative environment. This role blends organization, problem-solving, and project coordination to keep attorney schedules, client matters, billing, and practice initiatives running seamlessly. With a strong understanding of legal procedures, firm operations, and client needs, the Legal Practice Coordinator provides exceptional service, anticipates next steps, and consistently delivers high-quality work that helps the practice perform at its best.</p><p><br /></p><p><strong>Administrative Coordination</strong></p><p>• Manage calendars, deadlines, travel, and meetings.</p><p>• Serve as key contact for internal and external clients; screen communications.</p><p>• Maintain client, matter, and contact data in Outlook and Salesforce.</p><p>• Manage files in compliance with records and confidentiality policies.</p><p>• Support matter administration, including conflicts, engagement letters, audits, and secure data transfers.</p><p><br /></p><p><strong>General Practice Support</strong></p><p>• Draft, edit, and finalize legal and administrative documents.</p><p>• Coordinate practice projects, meetings, research, and events.</p><p>• Support client development efforts, including pitches and meetings.</p><p>• Partner with Billing, Marketing, IT, and Office Services.</p><p><br /></p><p><strong>Billing and Financial Administration</strong></p><p>• Manage attorney time entry and ensure timely submission.</p><p>• Assist with budgets, projections, and client reports.</p><p>• Support billing, invoicing, and client inquiries; assist with collections as needed.</p><p>• Process expenses, reimbursements, and invoices.</p><p><br /></p><p><strong>Travel and Meeting Logistics</strong></p><p>• Arrange domestic and international travel.</p><p>• Coordinate meetings, conferences, and client events.</p><p>• Prepare itineraries and distribute materials.</p><p><br /></p><p><strong>Team and Leadership Support</strong></p><p>• Anticipate attorney needs and manage priorities.</p><p>• Communicate professionally with clients and vendors.</p><p>• Provide backup support and assist with training and team initiatives.</p><p><br /></p><p><strong>Litigation Support</strong></p><p>• Support matters from inception through trial or resolution.</p><p>• Assist with trial prep, filings, depositions, and logistics.</p><p>• Manage case documents and exhibits.</p><p><br /></p><p><strong>ABOUT YOU</strong></p><ul><li>Bachelor’s or Associate’s degree in business, finance, or a related field and relevant certifications is highly preferred.</li><li>Minimum 3+ years’ experience supporting attorneys, including partners, in a law firm or professional services environment. Experience managing complex administrative tasks, legal documents, and sophisticated scheduling required and an in depth understanding of law firm practice areas.</li><li>Experience coordinating cross-functional or interdepartmental projects and ensuring that deadlines are met.</li><li>Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook), Adobe Acrobat Pro, DocuSign, electronic filing platforms, document management systems, CRM platforms, expense reimbursement, time, attendance and billing tracking software (e.g., Aderant or 3E) is essential.</li><li>A strong ability to learn and adapt to new software applications and technological tools. Comfort with ongoing changes in technology and willingness to embrace new systems and processes as they are introduced.</li><li>Excellent communication skills and the ability to build effective internal and external client relationships. Excellent grammar, attention to detail, and ability to manage multiple deadlines in a fast-paced practice group. Must exhibit discretion, diplomacy, and professionalism in verbal and written communications. Ability to interact effectively with all levels of management and staff and a variety of external entities, including clients and prospective clients of the firm.</li><li>Ability to work under pressure and complete job assignments in an accurate and timely manner. Strong organizational skills and the ability to apply strong attention to detail to all levels of work. Ability to multitask, prioritize work, and meet deadlines.</li><li>Uses sound decision making and judgment. Skilled in prioritizing high-volume workloads, solving problems proactively, and maintaining confidentiality.</li><li>Demonstrated ability to maintain positive internal and external client relationships and anticipate needs.</li><li>Eagerness to refine processes and adopt best practices for tasks like billing, filings, or scheduling. Exhibits a proactive approach to learning, including seeking out training opportunities and resources to enhance technological skills.</li></ul><p><br /></p>

Requirements

• RN
• DO
• PA
• Billing

Benefits

• Training

Description

<p>Founded in 1939, Higgs Fletcher &amp; Mack LLP is one of San Diego’s most established and respected full-service law firms. With more than 70 attorneys across 20+ practice areas, the firm provides sophisticated legal counsel to businesses, organizations, and individuals throughout California. Known for its commitment to excellence, collaboration, and client service, Higgs Fletcher &amp; Mack combines the depth and expertise of a large law firm with the personalized attention of a boutique practice. The firm fosters a culture of professionalism, integrity, diversity, and community involvement, offering employees the opportunity to build rewarding careers while contributing to meaningful client outcomes and lasting community impact.</p><p><br /></p><p>The HR Coordinator provides comprehensive administrative and operational support to the Human Resources department. This position is responsible for coordinating and administering payroll processes while also supporting a broad range of day-to-day HR activities, including employee records, onboarding, benefits administration, recruitment, safety, and employee communications.</p><p><br /></p><p>The position is approximately <strong>50% payroll administration and 50% general HR coordination</strong> and requires a high degree of accuracy, confidentiality, organization, and customer service.</p><p><br /></p><p><strong>Essential Responsibilities:</strong></p><p><strong>Payroll Administration – Approximately 50%</strong></p><ul><li>Coordinate and administer the firm's semi-monthly payroll process, ensuring accurate and timely processing.</li><li>Review payroll information for accuracy, including hours worked, overtime, PTO, bonuses, deductions, reimbursements, and other payroll adjustments.</li><li>Maintain accurate employee payroll and timekeeping records.</li><li>Review and reconcile payroll reports and identify and resolve discrepancies.</li><li>Process employee changes affecting payroll, including new hires, terminations, compensation changes, status changes, and deductions.</li><li>Coordinate payroll-related onboarding and offboarding activities.</li><li>Respond to employee questions regarding payroll, timekeeping, deductions, and pay-related issues.</li><li>Maintain accurate payroll documentation and records in accordance with company policies and applicable laws.</li><li>Assist with year-end payroll activities, including W-2 preparation and reconciliation.</li><li>Coordinate with the firm's payroll provider and other vendors as needed.</li><li>Maintain confidentiality of payroll information and sensitive employee data.</li><li>Assist with payroll audits, reporting, and other payroll-related projects.</li></ul><p><br /></p><p><strong>Human Resources Coordination – Approximately 50%</strong></p><ul><li>Support the full employee lifecycle, including recruiting, onboarding and offboarding.</li><li>Prepare new-hire paperwork, personnel files, onboarding materials, and employment documentation.</li><li>Coordinate background checks, employment verifications, and other pre-employment processes.</li><li>Maintain accurate and confidential employee personnel records and HRIS information.</li><li>Assist with benefits administration, including new-hire enrollments, qualifying life events, and employee questions.</li><li>Support the HR team with recruitment activities, including posting positions, scheduling interviews, communicating with candidates, and maintaining applicant records.</li><li>Prepare and distribute employee communications, HR forms, policies, and other materials.</li><li>Assist with employee engagement activities, firm events, and HR programs.</li><li>Track required employee training, certifications, paralegal MCLE’s and other compliance-related requirements.</li><li>Support the administration and communication of HR policies and procedures.</li><li>Serve as a professional and responsive resource for employees regarding routine HR questions and requests.</li><li>Assist the HR Director with special projects, process improvements, audits, and other HR initiatives.</li></ul><p><strong>Qualifications</strong></p><ul><li><strong>2+ years of experience in human resources, payroll, or a combination of related experience. </strong></li><li>Experience with Paylocity a plus!</li><li>Previous experience processing or coordinating payroll is required.</li><li>Strong working knowledge of Microsoft Office, particularly Excel and Outlook.</li><li>Excellent attention to detail and accuracy.</li><li>Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.</li><li>Excellent written and verbal communication skills.</li><li>Ability to handle confidential and sensitive information with discretion.</li><li>Strong customer service orientation and professional demeanor.</li><li>Ability to work independently while also collaborating effectively with attorneys, staff, management, and external vendors.</li><li>Previous experience in a <strong>law firm or professional-services environment is preferred but not required.</strong></li></ul><p><br /></p><p><strong>Preferred Skills</strong></p><ul><li>Familiarity with California wage-and-hour requirements and payroll practices.</li><li>Experience with benefits administration and employee onboarding.</li><li>Familiarity with Paylocity or other HRIS systems</li><li>Intermediate Excel skills, including sorting, filtering, formulas, and basic reporting.</li><li>Ability to identify discrepancies and resolve routine payroll and HR issues independently.</li></ul><p><br /></p><p><strong>Job Type:</strong> Full-time</p><p><strong>Anticipated base salary:</strong> $55,000-$65,000.00 DOE</p><p><br /></p><p><strong>Benefits &amp; Perks</strong></p><ul><li>401(k)</li><li>Health insurance</li><li>Dental insurance</li><li>Vision insurance</li><li>Employer paid Life and AD&amp;D insurance</li><li>Employer paid Short-Term Disability</li><li>Unlimited Paid Time Off (Attorneys)</li><li>Paid San Diego County Bar Associate Membership (Attorneys)</li><li>Paid State Bar if California dues (Attorneys)</li><li>Paid holidays</li><li>Offices overlooking San Diego Bay &amp; Downtown San Diego</li><li>Free on-site gym membership</li><li>Access to building lounge featuring indoor &amp; outdoor terrace decks that include Bevi Water, Social Game Room (pool tables, golf simulator), mothers’ room and more!</li><li>Ongoing on-site workshops &amp; continuing education programs</li></ul><p><br /></p><p><strong>Schedule</strong>: Monday to Friday</p><p><br /></p><p><strong>Work Location:</strong> Hybrid, onsite three days per week following training period</p><p><br /></p><p><br /></p>

Requirements

• RN
• DO
• PA

Benefits

• Health insurance
• Dental
• Vision
• Pto
• Gym

Description

<p><strong>Biocom Generation STEAM:</strong></p><p>A 501(c)3 with a mission to empower the next generation of visionaries through K-12 STEAM (science, technology, education, arts, and math) education and exploration. Biocom Generation STEAM is an affiliate of Biocom, the largest life science membership association. </p><p><br /></p><p><strong>Position Summary: </strong></p><p>Under the direction of the Manager, Community Relations, the Development Coordinator will support Generation STEAM’s fundraising and development efforts. This position will research and identify prospective funding opportunities, develop and submit grant and sponsorship proposals, and support timely and meaningful reporting and stewardship for funders.</p><p>The Development Coordinator will also support corporate partnership development through prospecting and outreach to potential partners, speakers, and volunteers. This includes researching contacts, initiating outreach, maintaining accurate records, and helping connect corporate partners with opportunities to engage with Generation STEAM’s programs and events.</p><p>In addition to fundraising and partnership development, the Development Coordinator will provide administrative and project support for development activities, including maintaining grant and prospect records, tracking deadlines and deliverables, supporting donor and sponsor stewardship, and assisting with special projects. Attendance and support at Generation STEAM programs, events, and community activities will also be an important component of the role.</p><p><br /></p><p>This position requires an individual who shows initiative and creativity, strong attention to detail, exercises independent judgment, possesses strong verbal and written communication skills, an ability to multi-task, work within a team, and demonstrate exceptional interpersonal skills.</p><p><br /></p><p><strong>Key Duties and Responsibilities: </strong></p><ul><li>Oversee grants management activities including developing proposals and writing funding applications to foundations, corporations, and government entities.</li><li>Coordinate with Generation STEAM staff to support grant deliverables.</li><li>Work with the Manager, Community Relations to create grant-related budgets.</li><li>Assemble and submit grant requests, including letters of inquiry, proposals, budgets, and presentations.</li><li>Be involved in on-site visits and presentations with funders.</li><li>Maintain grant tracking systems to manage data including but not limited to due dates, reporting metrics, submission deadlines, and expenditures.</li><li>Support donor and sponsor stewardship through acknowledgments, updates, program information, photographs, and other communications.</li><li>Track and coordinate sponsor recognition and benefits to ensure commitments are fulfilled accurately and on time.</li><li>Work in Salesforce, with the Manager, Community Relations, to maintain an up-to-date database and calendar for outreach, funding submissions, funding awards, and other development related activities.</li><li>Provide reports to Manager, Community Relations on status of proposals in progress and proposals pending.</li><li>Manage competing priorities and deadlines while ensuring all required proposal materials and deliverables are completed accurately and on time.</li><li>Maintain organized electronic files for all grants.</li><li>Research and identify prospective funders and funding opportunities, and conduct contact research to identify appropriate decision-makers and points of contact for outreach.</li><li>Complete projects using a variety of software and digital platforms including but not limited to Instrumentl, Salesforce, Salesloft, Canva, and Excel.</li><li>Collect and maintain current sponsor logos and organizational assets.</li><li>Schedule and facilitate calls between potential high-level funders and Manager of Community Relations.</li><li>Assist in generating, editing, publishing, and sharing marketing content in support of development. This includes but is not limited to social media posts, newsletters, email marketing, and sponsorship menus.</li><li>Provide support and assistance with pre, day of, and post program activities.</li><li>Assist with event attendance, tabling, registration, sponsor recognition, and other event-related activities as needed.</li><li>Assist with other fundraising projects as requested.</li></ul><p><br /></p><p><strong>Qualifications: </strong></p><ul><li>Associates Degree required; Bachelor’s degree preferred</li><li>1-3 years of non-profit development experience, or equivalent</li><li>Proven experience in preparing written proposals, successful grant writing</li><li>Demonstrated successful experience in researching grants and funding sources</li><li>Outstanding written and verbal communication skills; ability to convey clear, structured, articulate, succinct, and persuasive proposals</li><li>High attention to detail</li><li>Knowledge of basic fundraising techniques and strategies</li><li>Strong organizational skills, maintain complete records and files</li><li>Strong time management skills, ability to work with strict and tight deadlines</li><li>Strong research and analytical skills using online databases and other sources</li><li>Excellent interpersonal skills across a range of contacts including board members, funders, potential funders, Biocom members, vendors, staff, and volunteers. Includes effectively employing tact, integrity, confidentiality, diplomacy, and flexibility</li><li>Proficiency in MS Office</li><li>Knowledge of Salesforce, as well as Salesforce products and report creation, preferred</li></ul><p><br /></p><p><strong>Working Conditions: </strong></p><p>The employee will frequently sit; talk; use hands to touch, handle, feel or operate tools or controls; reach with hands and arms. The employee will occasionally walk and must occasionally lift and/or move objects up to 50 lbs. The employee must be able to see closely and be able to adjust focus for use of the computer. The employee must be able to hear and speak in order to use phone equipment to direct calls and take messages.</p><p><br /></p><p><strong>Additional Physical Demands &amp; Travel:</strong></p><p>Throughout the duration of this position, employee may be required to work more than the normal 40 over per regular work week. Must be available some evenings, early mornings and weekends as needed in relation to the event and program delivery schedule. Employee will be asked to travel throughout the duration of this position to meetings, programs, and events. Both statewide and out of state travel may be asked at times. Additional physical</p><p>demands leading up to large events/programs (i.e., Festival Week) and delivery during and just following these events may include long periods of standing, walking, talking as well as an increased manual labor such as lifting boxes, loading vehicles, site teardowns, etc.</p><p><br /></p><p>The anticipated salary range for this position is <strong>$28–$32 </strong>per hour and will include a <strong>5% target bonus opportunity.</strong> The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the job, type and length of experience within the industry, education etc. Biocom is a multi-state and multi-regional employer and this salary range may not reflect positions that work in other states and regions.</p><p><br /></p><p>Biocom is the largest life science membership association, representing companies across California and major life science markets worldwide. Biocom works on behalf of its members to build meaningful connections and deliver valuable insights through Conferences &amp; Events, expand access to Funding &amp; Partnering opportunities, provide Group Purchasing solutions that drive efficiency and savings, champion Policy &amp; Advocacy that protects and advances innovation, and strengthen talent pipelines through Workforce Development.</p><p><br /></p><p>We know that a diverse workforce strengthens us as an organization and helps achieve our mission of accelerating life science success. As an organization, we are committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Biocom will provide reasonable accommodation for qualified individuals with known disabilities, in accordance with applicable law.</p>

Requirements

• RN
• DO
• PA

Benefits

• Vision

Description

<p><strong>**This role can sit in our San Diego (North County) or Costa Mesa location**</strong></p><p><br /></p><p><strong>THE ROLE</strong></p><p>Our Recruiting &amp; Events Coordinator will own candidate experience from end-to-end, partnering closely with our Talent Team and hiring managers to keep recruiting running smoothly as we scale. You’ll handle everything from interview coordination and candidate logistics to improving the programs, processes, and systems that support Talent Operations.</p><p>You’ll also help bring our talent brand to life through recruiting events and other talent initiatives, coordinating the details and logistics that make them successful. The right candidate is highly organized, detail-oriented, and thrives at getting things done in a fast-moving, sometimes ambiguous environment.</p><p><br /></p><p><strong>YOUR RESPONSIBILITIES</strong></p><ul><li>Own the candidate experience throughout their journey with the company</li><li>Partner closely with recruiters and hiring teams to move candidates efficiently through the interview process</li><li>Schedule candidate interviews and handle candidate logistics in a timely and accurate manner</li><li>Plan and execute recruiting events from start to finish, including venue sourcing, vendors, invitations, attendee communications, logistics, and day-of coordination</li><li>Own the details behind events- budgets, timelines, run-of-show, materials, food &amp; beverage, swag, and other logistics- to ensure a seamless attendee experience</li><li>Improve and refine internal processes, systems, and our general approach related to candidate experience</li><li>Initiate and contribute to projects that will improve and scale our recruiting processes and programs</li></ul><p><br /></p><p><strong>YOUR PAST</strong></p><p>We expect you to have done <strong>some</strong> of these things, but it’s not required that you’ve done all of them.</p><ul><li>Previous experience scheduling or coordinating meetings or interviews, even as part of a broader role</li><li>Experience coordinating events, programs, or other logistics-heavy projects is a plus</li><li>Demonstrated growth and rapid learning</li><li>Experience thriving in a fast-paced environment</li><li>Ability to manage shifting priorities and navigate ambiguity</li></ul><p><br /></p><p><strong>YOUR MINDSET</strong></p><ul><li><strong>You build strong relationships:</strong> You’re a people person and enjoy creating great experiences for the people around you. You’ll interact with candidates, employees, vendors, and everyone in between.</li><li><strong>You love a challenge:</strong> No problem is too big to solve, and you relish finding creative solutions to improve everyone’s experience.</li><li><strong>You love organizing stuff:</strong> Planners, color-coding your calendar, Marie Kondo’ing your life, setting up the group itinerary for a trip—whatever it is, you love organization and genuinely enjoy making complicated logistics feel effortless.</li><li><strong>You’re a natural host:</strong> You enjoy bringing people together and care about the little details that turn an event from something people attend into something they remember.</li><li><strong>You operate beyond your role:</strong> You understand the broader ecosystem you operate in day-to-day and are driven to have an outsized impact.</li></ul>

Requirements

• RN
• DO
• PA

Description

<p><br /></p><p>The Payroll and Benefits Coordinator primarily supports the Payroll and Benefits Manager in payroll and benefits administration, but also provides support, on an as needed basis, to the HR Department. This position has access to highly sensitive financial information and business plans of the company, and require a high level of discretion and absolute confidentiality in regard to confidential business information and trade secrets.</p><p><br /></p><p>ESSENTIAL DUTIES &amp; RESPONSIBILITIES:</p><p>The Payroll and Benefits Coordinator duties and responsibilities include, but are not limited to, the following:</p><p>· Review timesheets for missing punches, meal penalties, short time, and overtime/double-time</p><p>· Maintain timesheets for employees on leave of absences and track deduction arrears</p><p>· Monitor and assist with garnishments and withholding orders</p><p>· Assist with new hire setups in Unicorn and maintain accurate employee records as needed</p><p>· Assist with the tracking spreadsheet and import file for leasing bonuses</p><p>· Assist with the tracking spreadsheet and import file for on calls</p><p>· Handle distribution of paychecks after payroll processing</p><p>· Assist with the coordination of group health benefits programs during Open Enrollment</p><p>· Assist with benefits enrollment for new hires and changes for existing employees by updating all applicable insurance carrier portals and Unicorn</p><p>· Provide excellent customer service to internal and external staff and contributes to the day-to-day efficient operation of payroll and benefits administration and the HR office</p><p>· Other duties may be assigned to meet business needs</p><p><br /></p><p>QUALIFICATIONS:</p><p>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations are available, upon request, to assist qualified persons with disabilities to perform the essential functions of the job, as needed.</p><p><br /></p><p>EDUCATION/EXPERIENCE:</p><p>· A bachelor’s degree or certification in payroll, benefits, or HR and two to five years of equivalent experience.</p><p><br /></p><p>TECHNICAL SKILLS REQUIRED:</p><p>· To perform this job successfully, the individual should have a thorough knowledge of Microsoft office software, especially Excel. Knowledge of business document formats. Knowledge of data entry into database screens.</p><p><br /></p><p>PHYSICAL DEMANDS:</p><p>· Must be able to lift, push, pull, carry and/or move up to 15 pounds. Regularly required to sit, stand, walk, bend, stoop or move about the office. Must operate standard business equipment, including computer, phones, copier, and scanner and do filing. May need to open doors, cabinets, drawers, and climb/descend stairs. May be required to travel from property to property throughout the work day.</p><p><br /></p><p>COMMUNICATIONS:</p><p>· Must be able to effectively communicate (oral and written) in a respectful, professional manner on a regular basis with internal and external customers, including staff, management, and co-workers, as well as with outside vendors. English proficiency is required; Spanish proficiency is a plus. Adapts communication to be understood by the audience.</p><p><br /></p><p>SUPERVISORY RESPONSIBILITIES:</p><p>· This position has no supervisory responsibilities.</p><p><br /></p><p>ATTENDANCE AND PUNCTUALITY:</p><p>· Is reliable and consistently at work and on time; willing to travel and work evenings, weekends, and holidays as required.</p><p><br /></p><p>TRAVEL</p><p>· Travel may be required within the Southern California Region.</p><p><br /></p><p>OTHER COMPETENCY REQUIREMENTS FOR EFFECTIVE PERFORMANCE</p><p><br /></p><p>· Excels in a fast paced, dynamic environment; ability to adapt to changing priorities; remains organized and focused under pressure; able to meet deadlines.</p><p>· Calmly and effectively manages conflict, difficult and/or emotional situations; focusing on resolving issues and achieving an effective solution, rather than on blame.</p><p>· General understanding of company’s policies and laws applicable to the conduct of business; follows and enforces such policies and laws.</p><p>· Works independently with little or only general supervision.</p><p>· Is accountable for the responsibilities of the position; accepts constructive criticism in a positive manner.</p><p>· Treats others with respect; shows sensitivity to and respect for cultural differences; supports diverse workforce and helps to ensure a workplace and living community free from unlawful discrimination and harassment.</p><p>· Maintains confidentiality and discretion with regard to sensitive proprietary and confidential information of Company, residents, and employees.</p>

Requirements

• RN
• DO
• PA

Benefits

• Vision

Description

<p>Heritage Resource Group (HRG) provides operational and consulting support to senior living communities across the nation. Our Corporate Marketing Department helps each community strengthen its digital presence, generate qualified leads, and support occupancy and revenue growth through measurable marketing strategies.</p><p><br /></p><p><strong>About the Role</strong></p><p><br /></p><p>Heritage Resource Group (HRG) is seeking a detail-oriented and proactive Digital Marketing Coordinator to support digital marketing initiatives across our senior living portfolio. This full-time role focuses on lead generation, campaign performance, website management, SEO, digital advertising, email marketing, and lead nurturing.</p><p><br /></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate and execute digital marketing campaigns, including email blasts, paid media asset delivery, and landing page updates</li><li>Manage content updates on community websites, including WordPress and Yardi</li><li>Monitor paid advertising campaigns and work with agency and vendor partners on performance and optimization</li><li>Maintain and optimize digital listings, including Google Business, Apple Business, Yelp, A Place for Mom, and Caring.com</li><li>Collaborate with the Graphic Designer and Social Media Coordinator to ensure brand consistency</li><li>Work with the Senior Director of Marketing, Regional Directors, and Property Teams to support marketing strategies and community-specific initiatives</li><li>Track project timelines and deliverables to ensure timely execution</li><li>Provide administrative and organizational support for marketing projects, including reporting and organizing creative assets</li></ul><p><br /></p><p><strong>Qualifications</strong></p><ul><li>1–2 years of marketing experience, ideally in digital or campaign coordination</li><li>Strong organizational skills and attention to detail</li><li>Familiarity with website editing, email marketing, social media, and basic reporting</li><li>Comfortable working in a fast-paced environment and juggling multiple priorities</li><li>Excellent written and verbal communication skills</li></ul><p><br /></p><p><strong>Why join us?</strong> We offer a competitive starting wage along with a comprehensive employee benefits package that includes, but is not limited to:</p><ul><li>Health, Dental, Vision, 401K</li><li>Paid vacation, holidays, and sick leave</li><li>A positive working environment</li><li>Growth Potential</li></ul><p><br /></p><p>The above statements are intended to be a general description. The omission of a specific duty does not exclude it from the position if work is similar, related or logically assigned. Moreover, the description is subject to change as the needs of the employer or position change.</p><p><br /></p><p>We are a drug-free workplace, and all employees will undergo background and drug screenings to ensure a safe, reliable, and productive work environment. These checks help us maintain the integrity of our team and ensure that all employees can perform their duties safely and effectively.</p><p><br /></p><p>We are an Equal Employment Opportunity Employer committed to hiring a diverse workforce and maintaining an inclusive culture. All qualified applicants will receive consideration for employment, without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, medical condition, and any other status protected by state or federal law. As an Equal Employment Opportunity Employer, we comply with the Americans with Disabilities Act (ADA) to make reasonable accommodation to qualified individuals. Qualified individuals are encouraged to discuss potential accommodations with the employer.</p>

Requirements

• DO
• PA

Benefits

• Dental
• Vision
• 401k
• Vacation