Operations Jobs in Miami

Description

<p><strong>JOB DESCRIPTION </strong></p><p><strong>Title: </strong>Executive Assistant &amp; Strategic Initiatives Coordinator</p><p><strong>Organization: </strong>Miami Music Project, Inc.</p><p><strong>Classification:</strong> Full time, Exempt</p><p><strong>Reports to:</strong> President &amp; CEO</p><p><strong>Compensation: </strong>$70,000-75,000 + benefit Package (health insurance, PTO, retirement plan, and expense reimbursement)</p><p><strong>Works closely with: </strong>President &amp; CEO</p><p><strong>Supervisory responsibility</strong>: None</p><p><strong>Start Date:</strong> August 2026 (or until position is filled)</p><p><br /></p><p><strong><em>Apply: Send your Resume and Cover Letter to: [email protected] Use the words “Executive Assistant” in the subject line. Applications without Cover Letter might not be taken into consideration. </em></strong></p><p><br /></p><p><strong>ORGANIZATIONAL OVERVIEW: </strong></p><p>Founded in 2008, Miami Music Project transforms lives through the power of music. Through intensive music instruction, mentorship, and artistic excellence, the organization empowers young people to develop confidence, resilience, leadership skills, and lifelong learning habits. Today, Miami Music Project serves thousands of children and youth throughout Miami-Dade County, while advancing the national field of socially transformative music education through innovation, professional development, and strategic partnerships. Position Overview &amp; Purpose The Executive Assistant &amp; Strategic Initiatives Coordinator exists to increase the effectiveness and capacity of the President &amp; CEO. The successful candidate will anticipate needs, manage complex priorities, coordinate strategic initiatives, lead the planning and execution of executive-led fundraising and special events, support Board governance, and help create exceptional donor stewardship experiences that strengthen relationships with donors, partners, and community leaders. This position is ideal for someone who enjoys bringing structure to complexity, solving problems proactively, and helping leaders and teams achieve ambitious goals.</p><p><br /></p><p><strong>Key Responsibilities: </strong></p><p><br /></p><p><strong>Executive Partnership &amp; Office of the CEO Support </strong></p><p>• Manage and optimize the President &amp; CEO’s calendar, priorities, meetings, travel, and commitments.</p><p>• Prepare agendas, briefing materials, presentations, correspondence, and executive communications.</p><p>• Track action items and ensure timely follow-through on executive priorities.</p><p>• Anticipate challenges, identify solutions, and serve as a trusted operational partner.</p><p>• Maintain confidentiality and exercise exceptional judgment and discretion.</p><p><br /></p><p><strong>Strategic Initiatives &amp; Executive Events </strong></p><p>• Coordinate organization-wide strategic initiatives led by the President &amp; CEO, including internal initiatives, cross-departmental projects, and organizational priorities.</p><p>• Lead the planning and execution of executive-led fundraising events, cultivation events, donor receptions, and other special events from concept through completion.</p><p>• Develop project plans, timelines, budgets, and logistics while coordinating staff, volunteers, vendors, venues, and external partners.</p><p>• Facilitate communication across departments to ensure successful execution and accountability.</p><p>• Prepare project updates, reports, and presentations for leadership and Board review.</p><p>• Identify opportunities to improve systems, workflows, and organizational effectiveness.</p><p><br /></p><p><strong>Board Relations &amp; Governance Support </strong></p><p>• Coordinate Board and committee meetings in partnership with the President &amp; CEO.</p><p>• Prepare agendas, Board materials, presentations, and meeting documentation.</p><p>• Maintain governance records, track decisions, and support follow-up actions.</p><p>• Assist with Board communications, orientation, and annual planning.</p><p><br /></p><p><strong>Executive Communications &amp; Donor Stewardship Support </strong></p><p>• Draft, edit, and proofread executive correspondence, reports, presentations, speeches, and donor communications.</p><p>• Prepare materials for donor meetings, community presentations, and leadership engagements.</p><p>• Coordinate donor cultivation and stewardship activities including meeting preparation, briefing materials, personalized follow-up, recognition, and stewardship touches.</p><p>• Help ensure that every interaction with Board members, donors, institutional partners, and community leaders reflects Miami Music Project's commitment to excellence, hospitality, and relationship-building.</p><p>• Collaborate with the Executive &amp; Philanthropy Team to ensure exceptional experiences and donor cultivation for prospects, donors, and community partners.</p><p><br /></p><p><strong>What Success Looks Like </strong></p><p>Within the first year, the successful candidate will help create a more efficient, responsive, and strategically focused Office of the President &amp; CEO.</p><p><br /></p><p><strong>Success means: </strong></p><p>• Executive priorities move forward with clarity, organization, and accountability.</p><p>• The President &amp; CEO has increased capacity to focus on strategy, fundraising, partnerships, and mission advancement.</p><p>• Board meetings and governance processes are consistently organized and effective.</p><p>• Strategic initiatives and executive-led fundraising events are executed successfully and on schedule.</p><p>• Donors, Board members, and community partners experience thoughtful, personalized stewardship and exceptional engagement.</p><p>• The Office of the President &amp; CEO reflects excellence, responsiveness, and collaboration.</p><p><br /></p><p><strong>Qualifications </strong></p><p><br /></p><p><strong>Required Qualifications </strong></p><p>• Bachelor’s degree in Business Administration, Nonprofit Management, Communications, Arts Administration, or related field (or equivalent experience).</p><p>• 3–5 years of experience supporting senior executives, coordinating projects, or managing executive operations.</p><p>• Exceptional organizational skills and ability to manage multiple priorities simultaneously.</p><p>• Excellent written, verbal, and interpersonal communication skills.</p><p>• Strong proficiency with Microsoft Office Suite and Google Workspace.</p><p>• Experience preparing professional presentations, reports, agendas, and meeting materials.</p><p>• Demonstrated discretion, professionalism, and sound judgment.</p><p><br /></p><p><strong> Preferred Qualifications </strong></p><p>• Experience supporting a nonprofit executive or senior leadership team.</p><p>• Experience working with Boards of Directors or governance committees.</p><p>• Familiarity with donor databases or CRM systems.</p><p>• Experience with donor engagement, events, or fundraising operations.</p><p>• Knowledge of nonprofit philanthropy.</p><p><br /></p><p><strong>Desired Skills &amp; Competencies </strong></p><p>• Strategic Thinking: Understands organizational priorities and connects daily work to broader goals.</p><p>• Executive Presence: Communicates with professionalism, maturity, confidence, and discretion.</p><p>• Project Management: Organizes multiple initiatives while maintaining accountability and attention to detail.</p><p>• Relationship Management: Builds strong relationships and provides excellent service to internal and external stakeholders.</p><p>• Communication Excellence: Creates clear, polished communications and adapts effectively to different audiences.</p><p>• Organizational Agility: Thrives in a dynamic environment with evolving priorities.</p><p>• Emotional Intelligence: Demonstrates empathy, diplomacy, and sound judgment.</p><p>• Continuous Improvement Mindset: Identifies opportunities to strengthen systems and improve organizational effectiveness and organizational priorities.</p><p><br /></p><p><strong>Work Environment </strong></p><p>This position is based at Miami Music Project’s administrative offices and requires regular collaboration with staff, Board members, donors, and community partners. The team works on a hybrid schedule – a combination of in-office and home-office workdays. Occasional evening and weekend work may be required to support performances, fundraising events, and special initiatives.</p><p>Why This Role Matters?</p><p>Every meeting coordinated, every initiative advanced, every Board interaction supported, and every donor experience enhanced contributes to Miami Music Project’s mission of transforming young lives through music. This is an opportunity to join a passionate team of educators, artists, and nonprofit professionals committed to excellence—in music, leadership, service, and community impact.</p><p><br /></p><p><em>Miami Music Project is firmly committed to a policy of equal employment opportunity and does not discriminate against an applicant or employee because of race, color, sex, religion, national origin or ancestry, age, marital, veteran / military status, disability, genetic information, sexual orientation, gender identity or expression, or any other legally recognized protected basis. </em></p><p><br /></p><p><em>As permissible under applicable law, after receiving a conditional offer of employment, applicants will be subject to a pre-employment drug test and background check to investigate criminal background. Likewise, employment is contingent on receiving a negative test result for illegal drug use. Separate disclosure and consent forms will be provided prior to any background check or drug test.</em></p>

Requirements

• RN
• DO
• NP
• PA

Benefits

• Health insurance
• Retirement
• Pto
• Professional development

Description

<p><strong>Location:</strong> Miami Lakes, FL 33016 United States <strong>Company:</strong> CSA Global Logistics</p><p><br /></p><p><strong>Join Our Team</strong></p><p>We are looking for an experienced and proactive <strong>Senior Operations Coordinator</strong> to join our global logistics team in Miami. This role is ideal for a logistics professional with strong freight forwarding expertise who thrives in a fast-paced international environment. You will play a key role in planning, executing, and optimizing multimodal commodity shipments while ensuring exceptional service for clients and logistics partners worldwide.</p><p><br /></p><p><strong>What You'll Be Doing</strong></p><ul><li>Plan and execute multimodal shipments, with a strong focus on ocean freight operations</li><li>Monitor shipments from origin to destination, proactively resolving delays and operational issues</li><li>Coordinate with carriers, port operators, customs brokers, and other logistics partners</li><li>Manage shipping documentation and ensure compliance with international trade regulations</li><li>Maintain strong relationships with carriers and logistics service providers</li><li>Support carrier negotiations and evaluate service performance to optimize cost and service levels</li><li>Provide clients with regular shipment updates and resolve operational inquiries promptly</li><li>Collaborate closely with Sales, Trading, Finance, and Logistics teams to ensure seamless execution</li><li>Utilize Cargoo TMS and Microsoft Dynamics ERP for shipment management and documentation</li><li>Identify opportunities to improve logistics processes and operational efficiency</li><li>Ensure compliance with company policies, shipping regulations, and industry best practices</li></ul><p><br /></p><p><strong>Who We're Looking For</strong></p><p><strong>Required Qualifications</strong></p><ul><li>Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or a related field</li><li>Alternatively, 4-5 years of relevant logistics and freight forwarding experience</li><li>Strong experience in ocean freight forwarding and multimodal transportation</li><li>Knowledge of international shipping regulations, customs processes, and Incoterms</li><li>Experience working with Transport Management Systems (TMS), preferably Cargoo</li><li>Experience using ERP platforms, preferably Microsoft Dynamics</li><li>Strong Microsoft Excel and Microsoft Office skills</li><li>Fluent English and Spanish, both written and spoken</li><li>Excellent organizational skills and attention to detail</li><li>Ability to manage multiple priorities in a fast-paced operational environment</li><li>Professional logistics or freight forwarding certifications are an advantage</li></ul><p><br /></p><p><strong>What Success Looks Like</strong></p><p>Success in this role will be measured through:</p><ul><li>Consistently high on-time delivery performance</li><li>Effective management of shipment costs and carrier performance</li><li>Accurate and compliant shipment documentation</li><li>High levels of customer satisfaction and stakeholder engagement</li><li>Reduction of operational disruptions and service incidents</li><li>Data accuracy within TMS and ERP systems</li><li>Contributions to process improvements and operational efficiency initiatives</li></ul><p><br /></p><p><strong>Why You Should Join Us</strong></p><ul><li>Opportunity to work in a global commodity logistics and supply chain environment</li><li>Exposure to international shipping markets and multimodal transportation operations</li><li>Collaborative and entrepreneurial company culture</li><li>Direct impact on operational performance and customer success</li><li>Opportunities to drive process improvements and operational excellence</li><li>Professional growth within a rapidly expanding logistics organization</li><li>A challenging and rewarding role with significant responsibility and autonomy</li></ul><p><br /></p><p><strong>If you are passionate about logistics, operational excellence, and delivering world-class service across global supply chains, we'd love to hear from you. Apply today and join our team as a Senior Operations Coordinator.</strong></p><p><br /></p><p>CSA Global Logistics is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.</p>

Requirements

• RN
• DO
• PA

Description

<p><br /></p><p><br /></p><p><strong>WE ARE ONLY CONSIDERING LOCAL CANDIDATES IN MIAMI AND THAT ARE BILINGUAL ENGLISH/SPANISH. PLEASE DO NOT APPLY IF YOU DO NOT MEET THESE 2 REQUIREMENTS.</strong></p><p><br /></p><p><strong>About The Role</strong></p><p><br /></p><p>JC Aviation Solutions is seeking a highly organized, dependable and detail-oriented <strong>Aviation Supply Chain &amp; Operations Coordinator</strong> to support our aircraft parts procurement and logistics operation in Miami, Florida.</p><p>This position sits at the center of our day-to-day operations. The Coordinator will support the movement of aircraft parts from purchase order through receiving and shipment, maintaining accurate records, following up on open orders, coordinating with vendors and logistics partners, and ensuring that parts and supporting documentation are properly received, recorded and organized.</p><p>This is an ideal role for someone who enjoys structured, detail-oriented work, takes ownership of follow-ups, and is comfortable working independently.</p><p><br /></p><p><strong>Key Responsibilities</strong></p><p><br /></p><p><strong>Order &amp; Supply Chain Coordination</strong></p><ul><li>Create, update and maintain purchase order and order records</li><li>Track open orders from purchase through delivery</li><li>Monitor supplier shipping dates and follow up on outstanding orders</li><li>Maintain accurate tracking information and order status</li><li>Communicate professionally with vendors regarding order status, documentation and discrepancies</li><li>Escalate delayed, incomplete or at-risk orders</li><li>Maintain organized digital records of orders, shipments and vendor communications</li><li>Assist with invoice and purchase-order reconciliation</li><li>Prepare routine open-order and shipment-status reports</li></ul><p><strong>Aircraft Parts Receiving</strong></p><ul><li>Receive incoming aircraft parts, components and packages</li><li>Inspect external packaging for visible damage or discrepancies</li><li>Verify shipments against purchase orders and packing slips</li><li>Verify part numbers, serial numbers, quantities and condition</li><li>Photograph incoming packages, components, labels and supporting documentation</li><li>Record receipts accurately in company systems</li><li>Identify and escalate missing documentation, damaged shipments or discrepancies</li><li>Maintain a clean, secure and organized receiving and storage area</li></ul><p><strong>Documentation &amp; Logistics</strong></p><ul><li>Maintain receiving and traceability documentation</li><li>Organize Certificates of Conformance, FAA 8130-3 forms and other supporting documentation when applicable</li><li>Coordinate with freight forwarders, carriers and logistics partners</li><li>Track outbound shipments through delivery</li><li>Maintain shipment and inventory records</li><li>Assist with preparation and organization of export/shipping documentation</li><li>Ensure records are complete and easily traceable</li></ul><p><strong>Operations Support</strong></p><ul><li>Maintain vendor contact and account information</li><li>Assist with inventory counts and reconciliation</li><li>Create and maintain spreadsheets, reports and operational records</li><li>Help document and improve internal procedures and workflows</li><li>Support additional operational and administrative projects as the company grows</li></ul><p><br /></p><p><strong>QUALIFICATIONS:</strong></p><ul><li>MUST BE Bilingual English/Spanish</li><li>MUST BE local to the Miami area</li><li>High school diploma or equivalent</li><li>1+ year of experience in operations, logistics, shipping/receiving, purchasing, inventory, supply chain, data entry or a similar role</li><li>Strong organizational skills and exceptional attention to detail</li><li>Comfortable working independently and managing multiple open follow-ups</li><li>Strong computer skills, including email, spreadsheets and cloud-based systems</li><li>Working knowledge of Microsoft Excel or Google Sheets</li><li>Professional written and verbal communication</li><li>Ability to follow established procedures and recognize when an issue should be escalated</li><li>Legally authorized to work in the United States</li></ul><p><br /></p><p><strong>Preferred Qualifications</strong></p><ul><li>Aviation, aerospace, MRO or aircraft-parts experience</li><li>Familiarity with purchase orders, packing slips, invoices and inventory systems</li><li>Familiarity with aircraft part numbers, serial numbers and traceability</li><li>Experience with FAA 8130-3, Certificates of Conformance or aviation documentation</li><li>ERP or inventory-management system experience</li><li>Spanish proficiency</li><li>Interest in growing within aviation procurement, logistics and supply-chain operations</li></ul><p><br /></p><p><strong>Schedule and Location</strong></p><p>Monday–Friday | 9:00 AM–5:00 PM</p><p>Full-time | On-site | Miami, Florida (Medley/Doral)</p><p><br /></p><p><strong>Compensation</strong></p><p><strong>$22–$25/hour</strong>, depending on experience, with flexibility for candidates with direct aviation supply-chain or aircraft-parts experience.</p><p><br /></p><p><strong>Benefits</strong></p><p>Paid time off • Paid holidays • Health insurance contribution • Performance-based bonus opportunity</p><p><br /></p><p><br /></p><p><span>LOCAL CANDIDATES ONLY: This is a 100% on-site position in Miami, FL. Candidates must currently reside within commuting distance. Relocation assistance is not available.</span></p><p><br /></p>

Requirements

• RN
• DO
• PA

Benefits

• Health insurance

Description

<ul><li><strong>Location:</strong> <strong>Miami, FL - Onsite, In-person </strong></li><li><strong>Schedule: </strong>Monday through Friday, 8:00am – 5:00pm</li></ul><p><br /></p><p> <strong>About Solo Printing</strong></p><p>Solo Printing is a full-service print and direct mail provider specializing in high-impact, data-driven campaigns for healthcare, retail, and enterprise clients. We combine advanced production capabilities with deep postal expertise to maximize delivery efficiency and minimize costs for our clients.</p><p><br /></p><p>As we continue to grow, we’re looking for a Direct Mail &amp; Postal Operations Coordinator to take ownership of the data-to-mail pipeline and postal strategy behind our campaigns.</p><p><br /></p><p><strong>Position Overview</strong></p><p>The Direct Mail &amp; Postal Operations Coordinator is responsible for managing the workflow between customer data intake and final mail induction, ensuring accuracy, compliance, and optimal postage outcomes.</p><p><br /></p><p>This role is heavily focused on <strong>data coordination, USPS compliance, and postage optimization</strong>. You will work cross-functionally with data processing teams, internal operations, and third-party logistics partners to ensure campaigns are executed efficiently and cost-effectively.</p><p><br /></p><p><strong>Key Responsibilities</strong></p><p><strong>Data &amp; Workflow Management</strong></p><ul><li>Receive and review customer data files for direct mail campaigns</li><li>Collaborate with internal data processing teams to ensure proper formatting, cleansing, deduplication, and presorting</li><li>Validate data integrity and ensure readiness for production and mailing</li><li>Communicate with USPS personnel to resolve mailing and compliance issues</li></ul><p><strong>USPS Compliance &amp; Mail Preparation</strong></p><ul><li>Ensure all mail files and campaigns meet USPS regulations and requirements</li><li>Oversee proper mail classification, presort standards, and documentation</li><li>Stay up to date on USPS regulations, promotions and industry developments</li><li>Experience with Every Door Direct Mail (EDDM) campaigns and processes</li></ul><p><strong>Postage Strategy &amp; Optimization</strong></p><ul><li>Analyze and determine the most cost-effective postage strategies for each campaign</li><li>Maximize postal discounts through presort, commingling, drop shipping, and other techniques</li><li>Identify opportunities to reduce postage spend while maintaining delivery timelines</li></ul><p><strong>Postage Statements &amp; Documentation</strong></p><ul><li>Generate, review, and submit postage statements and required USPS documentation</li><li>Ensure accuracy in postage calculations and billing</li><li>Coordinate with USPS and internal teams on approvals and submissions</li><li>Prepare, review, and submit USPS Form 3607 and related postal documentation </li></ul><p><strong>Logistics &amp; Vendor Coordination</strong></p><ul><li>Work with third-party postal logistics and freight providers to optimize mail transportation and drop-shipping</li><li>Coordinate mail entry points (SCF and drop shipments) to reduce postage costs and improve delivery speed</li><li>Manage relationships with external mailing and logistics partners</li></ul><p><strong>Cross-Functional Collaboration</strong></p><ul><li>Partner with client services and our production teams to align timelines and expectations</li><li>Provide guidance on mail strategy during campaign planning</li><li>Communicate proactively about potential issues, delays, or optimization opportunities</li></ul><p><strong>Process Improvement &amp; Reporting</strong></p><ul><li>Track postage costs, savings, and efficiencies across campaigns</li><li>Identify and implement process improvements in data flow, documentation, and logistics</li><li>Develop best practices for postal optimization and operational efficiency</li></ul><p><br /></p><p><strong>Qualifications</strong></p><p><strong>Required</strong></p><ul><li>2-4 years of experience in direct mail, mailing operations, or postal optimization </li><li>Strong knowledge of USPS regulations, classifications, and postage strategies</li><li>Knowledge of USPS bulk mail requirements, including mail piece design, weight and size specifications, addressing standards, IMb barcodes, presorting, NCOA, and CASS certification</li><li>Familiarity with postage statements, Mail.dat processing, and USPS documentation</li><li>Strong analytical and problem-solving skills</li><li>Excellent organizational and communication skills</li></ul><p><br /></p><p><strong>Preferred</strong></p><ul><li>Experience working with third-party postal logistics</li><li>Knowledge of postal software (e.g., BCC Mail Manager, USPS Gateway, Postal 1)</li><li>Background in high-volume direct mail environments</li><li>Understanding of data processing workflows for direct mail</li></ul><p><br /></p><p><strong>Key Traits for Success</strong></p><ul><li>Detail-oriented and highly accurate</li><li>Strong understanding of how to <strong>save money on postage</strong></li><li>Proactive problem solver who anticipates issues before they happen</li><li>Comfortable working across teams and managing moving parts</li></ul><p><br /></p><p><strong>Why Join Solo Printing?</strong></p><ul><li>Be a key driver in optimizing one of the most critical cost centers in direct mail</li><li>Opportunity to shape and improve internal postal strategies</li><li>Work with a growing, fast-paced team serving high-volume clients</li><li>Competitive compensation and benefits</li></ul><p><br /></p><p><strong>Pay</strong></p><ul><li>Salary Range: $55,000 - $70,000 (Based on experience)</li><li>Signing Bonus: Eligible after 6 months of employment</li><li>Medical, Vision &amp; Dental insurance</li><li>401K Plan after 1 year of employment</li><li>Vacation &amp; Sick Days</li><li>Opportunity for Growth</li></ul><p><br /></p>

Requirements

• RN
• DO
• PA
• Billing

Benefits

• Dental
• Vision
• 401k
• Vacation

Description

<p><span>·        </span><strong>Location:</strong><span> </span><strong>Miami, FL - Onsite, In-person </strong></p><p><span>·        </span><strong>Schedule: </strong><span>Monday through Friday, 8:00am – 5:00pm</span></p><p><br /></p><p><span> </span><strong>About Solo Printing</strong></p><p><span>Solo Printing is a full-service print and direct mail provider specializing in high-impact, data-driven campaigns for healthcare, retail, and enterprise clients. We combine advanced production capabilities with deep postal expertise to maximize delivery efficiency and minimize costs for our clients.</span></p><p><span>As we continue to grow, we’re looking for a Direct Mail &amp; Postal Operations Coordinator to take ownership of the data-to-mail pipeline and postal strategy behind our campaigns.</span></p><p><br /></p><p><strong>Position Overview</strong></p><p><span>The Direct Mail &amp; Postal Operations Coordinator is responsible for managing the workflow between customer data intake and final mail induction, ensuring accuracy, compliance, and optimal postage outcomes.</span></p><p><br /></p><p><span>This role is heavily focused on </span><strong>data coordination, USPS compliance, and postage optimization</strong><span>. You will work cross-functionally with data processing teams, internal operations, and third-party logistics partners to ensure campaigns are executed efficiently and cost-effectively.</span></p><p><br /></p><p><strong>Key Responsibilities</strong></p><p><strong>Data &amp; Workflow Management</strong></p><ul><li>Receive and review customer data files for direct mail campaigns</li><li>Collaborate with internal data processing teams to ensure proper formatting, cleansing, deduplication, and presorting</li><li>Validate data integrity and ensure readiness for production and mailing</li><li>Communicate with USPS personnel to resolve mailing and compliance issues</li></ul><p><strong>USPS Compliance &amp; Mail Preparation</strong></p><ul><li>Ensure all mail files and campaigns meet USPS regulations and requirements</li><li>Oversee proper mail classification, presort standards, and documentation</li><li>Stay up to date on <span>USPS regulations, promotions</span> and industry developments</li><li>Experience with<span> Every Door Direct Mail (EDDM) campaigns</span> and processes</li></ul><p><strong>Postage Strategy &amp; Optimization</strong></p><ul><li>Analyze and determine the most cost-effective postage strategies for each campaign</li><li>Maximize postal discounts through presort, commingling, drop shipping, and other techniques</li><li>Identify opportunities to reduce postage spend while maintaining delivery timelines</li></ul><p><strong>Postage Statements &amp; Documentation</strong></p><ul><li>Generate, review, and submit postage statements and required USPS documentation</li><li>Ensure accuracy in postage calculations and billing</li><li>Coordinate with USPS and internal teams on approvals and submissions</li><li>Prepare, review, and submit <span>USPS Form 3607</span> and related postal documentation </li></ul><p><strong>Logistics &amp; Vendor Coordination</strong></p><ul><li>Work with third-party postal logistics and freight providers to optimize mail transportation and drop-shipping</li><li>Coordinate mail entry points <span>(SCF and drop shipments)</span> to reduce postage costs and improve delivery speed</li><li>Manage relationships with external mailing and logistics partners</li></ul><p><strong>Cross-Functional Collaboration</strong></p><ul><li>Partner with client services and our production teams to align timelines and expectations</li><li>Provide guidance on mail strategy during campaign planning</li><li>Communicate proactively about potential issues, delays, or optimization opportunities</li></ul><p><strong>Process Improvement &amp; Reporting</strong></p><ul><li>Track postage costs, savings, and efficiencies across campaigns</li><li>Identify and implement process improvements in data flow, documentation, and logistics</li><li>Develop best practices for postal optimization and operational efficiency<span> </span></li></ul><p><br /></p><p><strong>Qualifications</strong></p><p><strong>Required</strong></p><ul><li>2-4 years of experience in direct mail, mailing operations, or postal optimization </li><li>Strong knowledge of USPS regulations, classifications, and postage strategies</li><li>Knowledge of USPS bulk mail requirements, including mail piece design, weight and size specifications, addressing standards, IMb barcodes, presorting, NCOA, and CASS certification</li><li>Familiarity with postage statements, Mail.dat processing, and USPS documentation</li><li>Strong analytical and problem-solving skills</li><li>Excellent organizational and communication skills</li></ul><p><br /></p><p><strong>Preferred</strong></p><ul><li>Experience working with third-party postal logistics</li><li>Knowledge of postal software (e.g., BCC Mail Manager, USPS Gateway, Postal 1)</li><li>Background in high-volume direct mail environments</li><li>Understanding of data processing workflows for direct mail<span> </span></li></ul><p><br /></p><p><strong>Key Traits for Success</strong></p><ul><li>Detail-oriented and highly accurate</li><li>Strong understanding of how to <strong>save money on postage</strong></li><li>Proactive problem solver who anticipates issues before they happen</li><li>Comfortable working across teams and managing moving parts<span> </span></li></ul><p><br /></p><p><strong>Why Join Solo Printing?</strong></p><ul><li>Be a key driver in optimizing one of the most critical cost centers in direct mail</li><li>Opportunity to shape and improve internal postal strategies</li><li>Work with a growing, fast-paced team serving high-volume clients</li><li>Competitive compensation and benefits</li></ul><p><span> </span></p><p><strong>Pay</strong></p><ul><li>Salary Range: $55,000 - $70,000 (Based on experience)</li><li>Signing Bonus: Eligible after 6 months of employment</li><li>Medical, Vision &amp; Dental insurance</li><li><span>401K Plan after 1 year of employment</span></li><li><span>Vacation &amp; Sick Days</span></li><li><span>Opportunity for Growth</span></li></ul><p><br /></p>

Requirements

• RN
• DO
• PA
• Billing

Benefits

• Dental
• Vision
• 401k
• Vacation

Description

<p><strong>Please Note: **No Third-Party or C2C Firms**</strong></p><p><strong>*Must be able to work in the United States without sponsorship*</strong></p><p><br /></p><p>We are looking for a Project Manager/Operational Readiness Coordinator on behalf of our client. This is a 1-year contract assignment. (W-2) You would be a strong and experienced Project Manager/Operational Readiness Coordinator to support large-scale strategic initiatives and Operational Readiness Testing (ORT) activities. This is not a testing-focused role. The ideal candidate is a self-starter who can work independently, drive deliverables to completion, and effectively coordinate across multiple stakeholder groups. The successful candidate will possess strong project management, organizational, communication, and reporting skills and be comfortable operating in a fast-paced environment with minimal supervision.</p><p><br /></p><p><br /></p><p>Location: Miami, FL 33134</p><p>1-year contract assignment. (W-2)</p><p><br /></p><p><strong>Key Qualifications:</strong></p><ul><li>5+ years of project management or operational readiness experience</li><li>Proven ability to manage deliverables, risks, dependencies, and action items</li><li>Strong stakeholder management and executive communication skills</li><li>Advanced PowerPoint presentation development skills</li><li>Experience with JIRA and Power BI reporting</li><li>Highly organized with exceptional attention to detail</li><li>Ability to work independently and proactively drive initiatives forward</li><li>Experience supporting large-scale implementations, readiness efforts, cutover, or hypercare activities preferred</li></ul><p><br /></p><p><strong>Success in this role means:</strong></p><ul><li>Deliverables are completed accurately and on time</li><li>Reporting is clear, concise, and leadership-ready</li><li>Risks and issues are identified and addressed proactively</li><li>Stakeholders remain aligned, informed, and accountable</li><li>ORT activities are managed with a high degree of quality and attention to detail</li></ul><p><br /></p><p><br /></p><p>We are committed to transparency and equity in all of our people practices. The base salary range for this position, which is dependent upon experience, qualifications and skills, is estimated to be $35.00/hr. to $40.00/hr.</p><p><br /></p><p>Equal Opportunity Employer including Veterans and Individuals with Disabilities</p><p>FL: Job# 21339</p><p><br /></p><p><br /></p><p><br /></p>

Requirements

• PA

Benefits

• Vision

Description

<p><strong>Office Coordinator / Executive Assistant / Receptionist</strong></p><p>Aventura, FL | Full-time, in-office</p><p>$55,000-$70,000</p><p><br /></p><p><strong>Summary</strong></p><p>A growing real estate investment firm focused on acquiring and operating light-industrial properties across Florida and the Southeast is seeking an organized, personable, and proactive Office Coordinator / Executive Assistant / Receptionist to help keep the office running smoothly and provide administrative support to leadership. This position combines front desk responsibilities with office management and executive assistance, making it a great opportunity for someone who enjoys variety, takes ownership, and wants to contribute to a growing firm.</p><p><br /></p><p><strong>Responsibilities</strong></p><ul><li>Welcome visitors, manage incoming calls, and serve as a professional first point of contact.</li><li>Support leadership with calendar management, scheduling, correspondence, and administrative tasks.</li><li>Coordinate meetings, prepare conference rooms, and arrange catering and meeting materials.</li><li>Assist with travel arrangements, itineraries, and expense reports as needed.</li><li>Oversee office supplies, deliveries, mail, and coordination with office vendors and service providers.</li><li>Maintain an organized, welcoming office and help address day-to-day operational needs.</li><li>Assist with document preparation, filing, scanning, data entry, and basic spreadsheets.</li><li>Support onboarding logistics, team events, and special projects.</li><li>Communicate with tenants, vendors, business partners, and colleagues professionally.</li><li>Handle confidential information with discretion and sound judgment.</li></ul><p><br /></p><p><strong>Qualifications</strong></p><ul><li>Prior experience in reception, office administration, office management, or executive assistance.</li><li>Strong organizational skills, attention to detail, and the ability to manage multiple priorities.</li><li>Excellent communication skills and a friendly, professional demeanor.</li><li>Proficiency with Microsoft Outlook, Word, and Excel.</li><li>A dependable, proactive approach and willingness to take initiative.</li><li>Comfort supporting leadership and handling sensitive information.</li><li>Ability to work full-time, in-office in Aventura, FL.</li><li>Experience in real estate, financial services, or a professional office setting is a plus.</li><li>High school diploma or equivalent required.</li><li>Spanish language skills are a plus, but not required.</li></ul>

Requirements

• DO
• PA

Description

<p><strong>MIU City University Miami | Miami, FL</strong></p><p>MIU City University Miami is seeking a <strong>student-centered and highly organized professional</strong> to join our team as <strong>Associate Student Services, Placement Coordinator &amp; DSO</strong>.</p><p>This position plays a key role in supporting <strong>student success, retention, employability, and F-1 student compliance</strong>, working closely with Academic Affairs, Registrar, Admissions, and the PDSO.</p><p><br /></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Student Services &amp; Retention</strong></li><li>Monitor student engagement, attendance, and <strong>Satisfactory Academic Progress (SAP)</strong>.</li><li>Provide academic advising, tutoring, and personalized follow-up to students at risk.</li><li>Implement retention strategies and support student persistence and re-enrollment.</li><li>Maintain accurate and audit-ready records of student communications and interventions.</li></ul><p><br /></p><p><strong>Career &amp; Placement</strong></p><ul><li>Coordinate career readiness and employability activities throughout the student lifecycle.</li><li>Conduct graduation and exit advising, including placement and employability surveys.</li><li>Track and report student placement and employability outcomes.</li></ul><p><br /></p><p><strong>Student Engagement &amp; Campus Activities</strong></p><ul><li>Coordinate onboarding activities for new students.</li><li>Organize student engagement activities and campus events.</li><li>Support graduation activities and other student-facing initiatives.</li></ul><p><br /></p><p><strong>DSO / SEVP-SEVIS Compliance</strong></p><ul><li>Support the PDSO in maintaining accurate <strong>SEVIS records for F-1 students</strong>.</li><li>Assist with the processing and updating of <strong>Form I-20s</strong> and student status changes.</li><li>Review student documentation and support compliance with SEVP/SEVIS requirements.</li><li>Provide guidance to F-1 students regarding immigration-related academic requirements.</li><li>Identify and escalate compliance concerns to the PDSO.</li></ul><p><br /></p><p><strong>Documentation &amp; Accreditation</strong></p><ul><li>Maintain accurate student records and documentation.</li><li>Support institutional reporting, accreditation requirements, and continuous improvement initiatives.</li><li>Coordinate with Academic Affairs, Registrar, and PDSO to ensure data accuracy across institutional and SEVIS systems.</li></ul><p><br /></p><p><strong>What We’re Looking For</strong></p><ul><li>Experience in <strong>higher education, student services, academic advising, international student services, or a related field</strong>.</li><li>Experience working with <strong>F-1 students and SEVIS/SEVP regulations</strong> is highly desirable.</li><li>Strong organizational and follow-up skills.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work with confidential student information and maintain high standards of accuracy and compliance.</li><li>Data-driven and results-oriented approach.</li><li>Strong English communication skills.</li><li>Ability to work effectively in a multicultural and international environment.</li></ul><p><br /></p><p><strong>What We Offer</strong></p><ul><li>Opportunity to join a growing international university.</li><li>Professional development and growth opportunities.</li><li>Dynamic and multicultural work environment.</li><li>Opportunity to make a direct impact on student success and institutional effectiveness.</li></ul><p><br /></p><p><strong>Location:</strong> Miami, Florida</p><p><strong>Work modality:</strong> On-site</p><p><br /></p><p><strong>Join MIU City University Miami and contribute to student success, academic excellence, and a strong culture of compliance.</strong></p>

Requirements

• RN
• DO
• PA

Benefits

• Professional development

Description

<p><strong>🚀 OnBoard Logistics is looking for talent to strengthen our team. </strong>We are seeking committed individuals with a service-oriented mindset and experience in the logistics industry who are eager to continue growing professionally in a dynamic and expanding environment.</p><p><br /></p><p><strong>For our OnBoard Miami office, we are looking for the following profile:</strong></p><p><strong>📌 Position: </strong>Import Operations Coordinator</p><p><strong>📍 Location: </strong>USA, Miami, FL</p><p>1375 NW 129TH, Avenue, Suite 100, MIA 33182, MIAMI, USA.</p><p><br /></p><p><strong>🚨 SUMMARY: </strong>The Import Operations Coordinator is responsible for supporting and executing daily logistics activities across all modes of transportation, including ocean, air, ground, import, and export. This role ensures the timely, accurate, and compliant movement of cargo while maintaining strong communication with customers, vendors, carriers, and internal departments. The Import Operations Coordinator plays a critical role in ensuring operational efficiency, completing documentation, tracking shipments, and delivering excellent service.</p><p><br /></p><p><strong>🧩 EXPERIENCE REQUIREMENTS:</strong></p><ul><li>3 years or more of related experience or equivalent.</li></ul><p><br /></p><p><strong>🎯 DUTIES AND RESPONSIBILITIES:</strong></p><p><br /></p><ul><li>Knowledge of logistics, transportation, and supply chain processes across ocean, air, ground, and import/export operations.</li><li>Strong problem-solving, analytical, and decision-making skills.</li><li>Excellent organizational ability and time management skills.</li><li>Ability to manage multiple priorities while maintaining accuracy and attention to detail.</li><li>Professional and effective communication skills across all levels and mediums (phone, email, systems).</li><li>Ability to interact with customers, vendors, carriers, and internal teams professionally.</li><li>Ability to follow company policies and understand the impact of operational decisions.</li><li>Proven ability to work under pressure in a fast-paced environment.</li><li>Proficient in Microsoft Office Suite and operational data-entry systems.</li><li>Strong judgment and the ability to make timely and sound decisions</li></ul><p><br /></p><p><strong>🎓 EDUCATION REQUIREMENTS</strong></p><ul><li>Bachelor's degree in International Trade, Logistics, Maritime and Port Administration, International Business, Supply Chain, or related field (preferred).</li><li>Hazmat Certification, IATA Certified Professional Training (CTP), and/or Transportation of Dangerous Goods (TDG) CargoWise experience highly preferred, certification preferred.</li></ul><p><br /></p><p><strong>💙 Skills:</strong></p><ul><li>Effective communication</li><li>Analytical skills</li><li>Proactivity and ability to work independently</li><li>Planning and organization</li><li>Empathy</li><li>Active listening</li><li>Adaptability</li><li>Attention to detail</li><li>Customer service orientation</li></ul><p><br /></p><p><strong>🗣️ Languages:</strong></p><ul><li>English / Spanish – Preferred.</li></ul><p><br /></p><p><strong>👉 Other:</strong></p><ul><li>Microsoft Office</li><li>Experience with CargoWise and Salesforce.</li></ul><p><br /></p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee discounts</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li><li>Medical, dental, and vision coverage (Aetna / MetLife)</li><li>401(k)</li><li>Life and disability insurance</li><li>PTO + holidays + EID</li><li>Employee assistance programs</li></ul><p><br /></p><p><em>The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</em></p><p><strong>Onboard Logistics is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.</strong></p><p><br /></p>

Requirements

• RN
• DO
• PA

Benefits

• Health insurance
• Dental
• Vision
• Pto
• Training

Description

<p><strong>Reports To:</strong> Enterprise Applications &amp; Data Integration Specialist</p><p><br /></p><p><strong>About the Company</strong></p><p><br /></p><p>At New Health Partners, our mission is to equip insurance agents with the tools, resources, and opportunities to thrive. As health insurance advocates, we provide expert guidance and support, ensuring you have the confidence and knowledge to offer your clients the best options. With a powerful portfolio of products, expert marketing support, innovative technology, and a dedicated learning center, we empower you to grow your business and reach new heights of success — every step of the way.</p><p><br /></p><p><strong>Position Overview</strong></p><p><br /></p><p>We are seeking a motivated and dependable professional to join our team. Candidates of all experience levels are welcome and encouraged to apply, including entry-level and experienced professionals. This position is ideal for someone who is organized, detail-oriented, and comfortable working in a professional office environment while supporting both our internal team and the agencies and agents we work with.</p><p><br /></p><p>The Claims Coordinator provides administrative and operational support in managing and coordinating insurance claims on behalf of the agents and agencies supported by New Health Partners. This position works closely with agents, agencies, insurance carriers, and internal team members to help ensure claims are properly submitted, documented, tracked, and followed through to resolution. This will be a hybrid position.</p><p><br /></p><p>The position assists with claim submissions, documentation requests, claim status follow-ups, carrier communications, claim issues, escalations, and maintaining accurate claim records. The Claims Coordinator helps ensure that claims are properly organized and that agents and agencies receive timely updates and assistance throughout the claims process.</p><p><br /></p><p>The position works under the direction of the Claims Manager and assists with day-to-day claims operations while escalating complex claims, unresolved issues, carrier disputes, or matters requiring management involvement.</p><p><br /></p><p><strong>What You'll Do</strong></p><p><br /></p><p>The Claims Coordinator serves as a primary point of support for agents and agencies regarding claim-related questions, documentation, and follow-up. The Claims Coordinator works with insurance carriers to obtain claim status, request information, and assist with resolving issues while escalating complex or sensitive matters to the Claims Manager.</p><p><br /></p><p><strong>In addition to the supporting and escalation responsibilities outlined above, the Claims Coordinator will also:</strong></p><p><br /></p><p>- Assist agents and agencies with the submission and follow-up of insurance claims.</p><p><br /></p><p>- Contact agents and agencies to request missing documentation or information needed to process claims.</p><p><br /></p><p>- Communicate with insurance carriers regarding claim status, required documentation, processing delays, and claim-related questions.</p><p><br /></p><p>- Track submitted claims and monitor claim status, outstanding information, follow-up dates, and resolutions.</p><p><br /></p><p>- Collect and organize supporting documentation, including claim forms, medical documentation, bills, receipts, eligibility information, correspondence, and other requested records.</p><p><br /></p><p>- Review claim submissions for completeness and identify missing or incorrect information requiring follow-up.</p><p><br /></p><p>- Maintain accurate and organized claim files and records.</p><p><br /></p><p>- Follow up with carriers on pending, delayed, denied, or unresolved claims as directed.</p><p><br /></p><p>- Communicate claim updates and carrier responses to the appropriate agents and agencies.</p><p><br /></p><p>- Assist agents and agencies with understanding the status and next steps associated with their claims.</p><p><br /></p><p>- Document all claim-related communications, follow-ups, carrier responses, and outcomes.</p><p><br /></p><p>- Maintain claim trackers and internal databases with accurate claim information and status updates.</p><p><br /></p><p>- Cross-reference agent, agency, member, policy, and carrier information when necessary to assist with claim research and follow-up.</p><p><br /></p><p>- Assist with identifying recurring claim issues, processing delays, or carrier-related concerns and escalate trends to the Claims Manager.</p><p><br /></p><p>- Assist with researching denied or disputed claims and gathering information needed for further review or escalation.</p><p><br /></p><p>- Monitor outstanding claims and follow up within established timeframes to help prevent unnecessary delays.</p><p><br /></p><p>- Prepare routine claim-related correspondence and follow-up communications.</p><p><br /></p><p>- Maintain organized records of claim resolutions, denials, appeals, carrier responses, and other claim outcomes.</p><p><br /></p><p>- Assist with preparing periodic claims reports and summaries for management.</p><p><br /></p><p>- Support internal reviews by gathering, organizing, and validating requested claim documentation.</p><p><br /></p><p>- Assist with maintaining claims procedures, templates, forms, reference materials, and other departmental resources.</p><p><br /></p><p>- Perform routine research and administrative tasks related to health insurance claims, carrier requirements, and claim procedures as directed by the Claims Manager.</p><p><br /></p><p>- Provide general operational support to the Claims Department and perform other claims-related duties as assigned.</p><p><br /></p><p><strong>What We're Looking For</strong></p><p><br /></p><p>- Bilingual proficiency in English and Spanish - Required</p><p>- Ability to work both remotely and in the office - Required</p><p>- Strong organizational and time-management skills - Required</p><p>- Excellent attention to detail and accuracy - Required</p><p>- Strong written and verbal communication skills - Required</p><p>- Ability to communicate professionally with agents, agencies, insurance carriers, and internal team members - Required</p><p>- Ability to handle confidential information professionally - Required</p><p>- Ability to manage multiple claims, deadlines, and follow-up items in an organized manner - Required</p><p>- Comfort working independently while also collaborating with the Claims Manager and other members of the team - Required</p><p>- Proficiency with Microsoft Office and general computer applications - Required</p><p>- Willingness to learn health insurance claims processes, carrier requirements, and applicable procedures - Required</p><p>Previous experience in claims, health insurance, Medicare, ACA/Marketplace, an insurance agency, carrier, FMO, or working directly with insurance agents and agencies - Preferred</p><p><br /></p><p><strong>Schedule</strong></p><p>Monday–Friday</p><p>9:00 AM - 5:00 PM (Eastern)</p><p>Weekends Off</p><p><br /></p><p><strong>Benefits</strong></p><p>- 401(k) Retirement Plan — Traditional and Roth</p><p>- Health benefits package</p><p>- Paid time off &amp; holidays</p><p>- Career growth opportunities</p>

Requirements

• RN
• DO
• PA

Benefits

• Health insurance
• Retirement

Description

<p>The Purchasing/Project Coordinator will support the Project Director and/or Manager with project related activities.</p><p><br /></p><p><strong>GENERAL SCOPE RESPONSIBILITIES </strong></p><p><br /></p><ul><li>Entering design specifications into purchasing system</li></ul><p><br /></p><ul><li>Obtain quotations from vendors and assist with updating budgets</li></ul><p><br /></p><ul><li>Issuing purchase orders, monitoring status of orders and resolving issues with suppliers</li></ul><p><br /></p><p><strong>REQUIRED EXPERIENCE AND SKILLS </strong></p><p><br /></p><ul><li>Strong multi-tasking and organizational skills</li></ul><p><br /></p><ul><li>Proficient in Microsoft Excel and Word</li></ul><p><br /></p><ul><li>Excellent communication skills, both verbal and written</li></ul><p><br /></p><ul><li>Strong command of English language, bi-lingual (Spanish) a plus</li></ul><p><br /></p><ul><li>Purchasing experience required</li></ul><p><br /></p><ul><li>Four-year college degree in management, business, operations, hospitality or a related field desirable</li></ul>

Requirements

• DO
• PA

Description

<p><strong>About the Company</strong></p><p>HLS Trading is a systematic macro fund with offices in Greenwich, CT and Miami, FL. We launched in 2026 and run a deliberately small team, so everyone works directly on the business. This role sits at the center of it.</p><p><br /></p><p><strong>About the Role</strong></p><p>We are seeking a highly organized and quantitatively comfortable Investment Coordinator to serve as a strategic partner to our investment team. You’ll act as the central hub between the team and our external partners — our LPs, data vendors, executing brokers, clearing firms, FX dealers, and our outsourced middle office — while also owning core firm operations and supporting recruiting. The role includes monitoring our day-to-day investment process, including execution costs across futures and FX, and working with brokers and dealers to address systematic issues. Trade breaks and reconciliation are handled by a dedicated fractional middle office, so while you’ll oversee that relationship, this role is squarely focused on coordination, counterparty management, and keeping the business running smoothly. You will work directly with the founders, who will provide appropriate training and technical knowledge. This is a hybrid role based in either our Greenwich or Miami office, with three days a week in the office.</p><p><br /></p><p><strong>Responsibilities</strong></p><p><br /></p><p><strong>Firm Operations</strong></p><ul><li>Coordinate payroll, benefits, and firm invoices with our service providers.</li><li>Manage complex scheduling, travel logistics, and expense processes with efficiency and accuracy.</li><li>Proactively resolve conflicts, prioritize competing demands, and take on projects as the firm scales.</li><li>Support recruiting, including the interview calendar, candidate logistics, and new-hire onboarding.</li></ul><p><br /></p><p><strong>LP Coordination</strong></p><ul><li>Serve as a day-to-day point of contact for our LPs, coordinating reporting, information requests, and due diligence questionnaires.</li><li>Schedule and prepare materials for investor meetings and calls, and track follow-ups to completion.</li><li>Work with our fund administrator and service providers on investor statements and documentation.</li></ul><p><br /></p><p><strong>Data &amp; Vendor Management</strong></p><ul><li>Own relationships with market data and research vendors, including sourcing, contracts, renewals, entitlements, and usage.</li><li>Evaluate vendor value against cost and make recommendations aligned with the team’s research priorities.</li><li>Manage vendor invoicing and billing, tracking spend against budget and resolving discrepancies.</li></ul><p><br /></p><p><strong>Broker, Dealer &amp; Middle Office Relations</strong></p><ul><li>Serve as the day-to-day contact for executing brokers, clearing firms, and FX dealers.</li><li>Manage commission schedules and fee inquiries, ensuring we are billed as negotiated.</li><li>Act as primary liaison to our outsourced middle office, tracking open issues to resolution and escalating when needed.</li><li>Coordinate onboarding and documentation for new vendors and counterparties.</li></ul><p><br /></p><p><strong>Investment Process Monitoring</strong></p><ul><li>Monitor the day-to-day investment process to confirm it runs as expected, flagging anomalies in data, trading, or execution to the investment team.</li><li>Track execution costs across futures and FX, including spreads, slippage, commissions, and fill quality by broker and dealer.</li><li>Identify systematic issues and prepare the analysis for broker and dealer conversations alongside the investment team.</li><li>Build and maintain reporting on execution costs and process health over time.</li></ul><p><br /></p><p><strong>Process, Reporting &amp; Compliance</strong></p><ul><li>Continuously improve how we track vendors, counterparties, costs, and open items.</li><li>Deliver bespoke reporting to the investment team as needs evolve.</li><li>Partner with our compliance consultant on recordkeeping, personal trading preclearance, and regulatory requirements.</li></ul><p><br /></p><p><strong>Qualifications</strong></p><p><br /></p><p><strong>Required</strong></p><ul><li><strong>Experience:</strong> 2–5 years at a hedge fund, asset manager, bank, or broker in a coordination, business management, broker relations, or operations capacity.</li><li><strong>Markets:</strong> Working knowledge of futures and FX markets.</li><li><strong>Excel:</strong> Strong proficiency, including lookups, pivots, and building analysis from raw data.</li><li><strong>Communication:</strong> Excellent interpersonal and communication skills, including holding vendors and counterparties to account.</li><li><strong>Organization:</strong> Strong attention to detail and the ability to manage multiple priorities in a fast-paced environment, closing loops without being reminded.</li><li><strong>Mindset:</strong> Proactive, resourceful, and solutions-oriented, with a passion for enabling high-performance teams.</li><li><strong>Education:</strong> Bachelor’s degree.</li></ul><p><br /></p><p><strong>Strongly Preferred</strong></p><ul><li>Python or SQL, even at a basic level.</li><li>Fluency with LLMs and AI tools, using them for real leverage: drafting, summarizing contracts and invoices, cleaning data, and automating routine work.</li><li>Good judgment about when AI output needs checking, and care with confidential data in firm-approved tools.</li><li>Exposure to trading, execution, or transaction cost analysis.</li><li>Experience at a small or newly launched firm.</li></ul><p><br /></p><p><strong>Compensation</strong></p><p>$85,000–$110,000 base salary plus discretionary bonus.</p><p><br /></p><p><strong>Equal Opportunity Statement</strong></p><p>HLS Trading is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other characteristic protected by law.</p>

Requirements

• RN
• DO
• PA
• Billing

Benefits

• Training

Description

<p><strong>JOB DESCRIPTION </strong></p><p><strong>Title:</strong> Development Coordinator </p><p><strong>Organization:</strong> Miami Music Project, Inc. </p><p><strong>Classification:</strong> Full time, Exempt </p><p><strong>Reports to:</strong> Institutional Giving &amp; Partnerships Manager </p><p><strong>Compensation:</strong> $53,000-55,000 + benefit Package (health insurance, PTO, retirement plan, and expense reimbursement) </p><p><strong>Works closely with:</strong> Executive &amp; Philanthropy Team, Finance Team, Marketing &amp; Communications Team, Programming Team </p><p><strong>Supervisory responsibility: </strong>None </p><p><strong>Start Date: </strong>August 2026 </p><p><br /></p><p><br /></p><p><strong><em>To Apply: Send your Resume and Cover Letter to: [email protected] Use the words “Development Coordinator” in the subject line. Applications without Cover Letter might not be taken into consideration. </em></strong></p><p><br /></p><p><strong>ORGANIZATIONAL OVERVIEW: </strong></p><p>Founded in 2008, Miami Music Project transforms lives through the power of music. Through intensive music instruction, mentorship, and artistic excellence, the organization empowers young people to develop confidence, resilience, leadership skills, and lifelong learning habits. Today, Miami Music Project serves thousands of children and youth throughout Miami-Dade County, while advancing the national field of socially transformative music education through innovation, professional development, and strategic partnerships. </p><p><br /></p><p><strong>Position Overview &amp; Purpose </strong></p><p>The Development Coordinator increases the capacity and effectiveness of the fundraising operation by building and maintaining the systems, data, research, and donor intelligence that support fundraising success. The successful candidate will combine exceptional organization and attention to detail with strong research, communication, and follow-through skills. </p><p><br /></p><p><strong>Help Advance Philanthropy That Changes Lives </strong></p><p>Miami Music Project is seeking a highly organized, detail-oriented, and relationship-focused professional to support the organization’s fundraising and donor engagement efforts. The Development Coordinator is the operational and donor-intelligence backbone of the fundraising operation, ensuring accurate data, timely gift processing and acknowledgements, effective annual giving execution, and strong donor stewardship. The role also strengthens the development pipeline through prospect identification, research, and relationship intelligence, while providing coordination and support for grant packages and cross-departmental fundraising initiatives. If you are highly organized, curious about people and philanthropy, and enjoy turning data into meaningful fundraising action, this role offers an opportunity to make a direct contribution to Miami Music Project’s growth. </p><p><br /></p><p><strong>Key Responsibilities </strong></p><p><br /></p><p><strong>Development Operations &amp; Donor Management </strong></p><p>• Maintain accurate donor records, gift processing, acknowledgments, and database integrity. </p><p>• Coordinate donor correspondence, stewardship activities, and recognition efforts. </p><p>• Prepare donor reports, mailing lists, fundraising materials, and meeting packets. </p><p>• Support prospect research and donor portfolio management. </p><p><br /></p><p><strong>Prospect Research &amp; Donor Intelligence </strong></p><p>• Identify and research mid-level and major donor prospects, conduct wealth screening, relationship mapping, and Board connection research, providing insight into interests, capacity, relationships, and potential fit of the prospects. </p><p>• Maintain prospect pipelines, donor histories, and CRM records to ensure development staff have timely and actionable information. </p><p>• Support donor portfolio management through research, reporting, and follow-up tracking. </p><p><br /></p><p><strong>Annual Giving &amp; Donor Stewardship </strong></p><p>• Draft and coordinate execution of annual appeals and related donor communications, in collaboration with the Executive &amp; Philanthropy Team. </p><p>• Manage donation receipts, acknowledgement letters, stewardship reminders, donor recognition, and related tracking to ensure timely and personalized follow-through. </p><p>• Maintain accurate records of donor interactions, gifts, stewardship activities, and relationship history in the CRM. </p><p>• Prepare donor reports, mailing lists, and other materials that support cultivation, stewardship, and fundraising efforts. </p><p><br /></p><p><strong>Grant &amp; Cross-Departmental Support </strong></p><p>• Coordinate grant documentation and support preparation of grant packages, under the guidance of the Institutional Giving &amp; Partnerships Manager. </p><p>• Gather program, financial, and impact information from across the organization for proposals, reports, annual reports, donor communications, and other development materials. </p><p>• Support donor program visits, fundraising activities, and events through coordination and participation as needed; event ownership and execution remain with the Executive Assistant &amp; Strategic Initiatives Coordinator. </p><p>• Collaborate across departments to ensure timely, accurate, and consistent support for development priorities. </p><p><br /></p><p><strong>What Success Looks Like </strong></p><p>Within the first year, the successful candidate will strengthen the fundraising operation through accurate systems, actionable prospect intelligence, timely annual giving and stewardship, and reliable development support. </p><p><br /></p><p><strong>Success means: </strong></p><p>• Donor and prospect records are accurate, current, and useful for fundraising decision-making. </p><p>• Acknowledgements and stewardship activities are timely, personalized, and consistently tracked. </p><p>• Annual appeals are well coordinated and executed on schedule. </p><p>• Prospect research and donor intelligence strengthen the fundraising pipeline. </p><p>• Grant and cross-departmental development support is organized, responsive, and accurate. </p><p><br /></p><p><strong>Qualifications </strong></p><p><br /></p><p><strong>Required Qualifications </strong></p><p>• Bachelor’s degree or equivalent professional experience. </p><p>• Three or more years of experience in development, fundraising, nonprofit administration, or related work. • Strong organizational and project management skills. </p><p>• Excellent written and verbal communication. </p><p>• Experience with Microsoft Office and Google Workspace. </p><p>• Ability to manage multiple priorities with accuracy and professionalism. </p><p><br /></p><p><strong>Preferred Qualifications </strong></p><p>• Experience using donor database or CRM systems. </p><p>• Experience with donor prospect research, stewardship, or annual giving. </p><p>• Knowledge of nonprofit fundraising practices and donor development. </p><p>• Experience supporting grant proposals, reports, or other institutional fundraising materials. </p><p><br /></p><p><strong>Desired Skills &amp; Competencies </strong></p><p><em>• Organization &amp; Attention to Detail </em></p><p>Maintains accurate records and manages multiple priorities with consistency. </p><p><em>• Research &amp; Analytical Thinking </em></p><p>Finds, evaluates, and synthesizes information to strengthen donor and prospect intelligence. </p><p><em>• Communication Excellence </em></p><p>Produces clear, polished communications and provides thoughtful donor service. </p><p><em>• Relationship &amp; Stewardship Mindset </em></p><p>Understands that timely, personalized follow-through is essential to strong donor relationships. </p><p><em>• Initiative &amp; Accountability </em></p><p>Works independently, anticipates needs, and follows through reliably. </p><p><em>• Collaboration </em></p><p>Works effectively across departments to support shared fundraising and organizational priorities.</p><p><br /></p><p><strong>Work Environment </strong></p><p>This position is based at Miami Music Project’s administrative offices and requires regular collaboration with staff, donors, volunteers, and community partners. Occasional evening and weekend work may be required to support performances, donor events, program visits, and other fundraising activities. </p><p><br /></p><p><strong>Why This Role Matters </strong></p><p>Strong fundraising depends on more than relationships and asks—it depends on accurate information, thoughtful stewardship, and disciplined follow-through. As Development Coordinator, your work will strengthen the systems and donor intelligence behind Miami Music Project’s fundraising efforts, helping the organization identify new opportunities, deepen relationships, and secure the resources needed to advance its mission. </p><p><br /></p><p><strong><em>Miami Music Project is firmly committed to a policy of equal employment opportunity and does not discriminate against an applicant or employee because of race, color, sex, religion, national origin or ancestry, age, marital, veteran / military status, disability, genetic information, sexual orientation, gender identity or expression, or any other legally recognized protected basis. </em></strong></p><p><br /></p><p><strong><em>As permissible under applicable law, after receiving a conditional offer of employment, applicants will be subject to a pre-employment drug test and background check to investigate criminal background. Likewise, employment is contingent on receiving a negative test result for illegal drug use. Separate disclosure and consent forms will be provided prior to any background check or drug test.</em></strong></p>

Requirements

• RN
• DO
• NP
• PA

Benefits

• Health insurance
• Retirement
• Pto
• Professional development

Description

<p><strong>Department: </strong>Community Engagement</p><p><strong>Reports To: </strong>Director of Community Engagement</p><p><strong>Status: </strong>Part-Time, Non-Exempt</p><p><strong>Schedule: </strong>Approximately 20 hours per week, primarily Tuesday–Thursday, with flexibility based on programming and department needs. Primarily onsite, with occasional evenings and weekends required for Community Engagement programs and events.</p><p><strong>Hourly Rate: </strong>$20–$25 per hour, commensurate with experience</p><p><br /></p><p><strong>POSITION SUMMARY</strong></p><p>The Part-Time Community Engagement Program Coordinator supports the day-to-day coordination and execution of Miami City Ballet’s Community Engagement programs and initiatives. Working closely with the Director of Community Engagement and department staff, this role helps move programs from planning to execution by supporting logistics, communications, follow-up, materials, documentation, program coordination, and community events. Responsibilities may vary based on departmental priorities and programming needs, with opportunities to coordinate assigned program activities or recurring program components as appropriate.</p><p><br /></p><p><strong>ESSENTIAL DUTIES &amp; RESPONSIBILITIES</strong></p><p><strong>Program Coordination &amp; Follow-Up</strong></p><p>·        Support all Community Engagement programs and initiatives as assigned.</p><p>·        Coordinate assigned program activities and recurring program components as appropriate.</p><p>·        Support program follow-up, communications, confirmations, timelines, and outstanding action items.</p><p>·        Communicate with teaching artists, volunteers, interns, community partners, participants, and internal staff to help ensure program needs are addressed.</p><p>·        Coordinate and book teaching artists and other program resources based on direction from the Director of Community Engagement.</p><p>·        Coordinate volunteers, including outreach, confirmations, scheduling, and follow-up.</p><p>·        Provide proactive follow-up and help identify outstanding tasks and next steps to keep programs moving forward.</p><p><br /></p><p><strong>Program &amp; Event Logistics</strong></p><p>·        Assist with preparation and execution of Community Engagement programs, workshops, performances, and special events.</p><p>·        Coordinate and prepare program materials, supplies, spaces, schedules, and other logistical needs.</p><p>·        Provide onsite support for Community Engagement programming and community events, including setup, execution, and breakdown as needed.</p><p>·        Support day-of program and event logistics and help address operational needs as they arise.</p><p>·        Coordinate with internal departments and external partners to support smooth program delivery.</p><p><br /></p><p><strong>Administrative &amp; Department Support</strong></p><p>·        Maintain program calendars, files, templates, timelines, and documentation.</p><p>·        Provide administrative and organizational support to the Community Engagement department.</p><p>·        Process invoices, reimbursement requests, and credit-card reconciliation documentation.</p><p>·        Maintain organized records and documentation related to program activities and department operations.</p><p>·        Support purchasing, scheduling, space requests, and other administrative needs as assigned.</p><p><br /></p><p><strong>Program Data, Documentation &amp; Grants</strong></p><p>·        Collect, organize, and maintain program data and supporting documentation.</p><p>·        Assist with organizing information and documentation needed for grant reports, evaluations, and other departmental reporting.</p><p>·        Ensure program documentation is complete, accurate, and organized for future reference and reporting needs.</p><p><br /></p><p><strong>Marketing Support</strong></p><p>·        Update existing Canva templates and prepare program-related materials as needed.</p><p>·        Organize and submit marketing requests and coordinate follow-up with the Marketing Department.</p><p><br /></p><p><strong>Community Engagement Representation</strong></p><p>·        Represent Miami City Ballet professionally and positively at Community Engagement programs, community events, and outreach activities.</p><p>·        Build positive working relationships with staff, teaching artists, volunteers, community partners, families, participants, and community members.</p><p>·        Respond to communications and program needs in a timely, professional, and reliable manner.</p><p><br /></p><p><strong>REQUIRED QUALIFICATIONS</strong></p><p>·        One to two years of experience supporting or coordinating programs, events, education initiatives, nonprofit programs, arts organizations, community engagement, or related activities; equivalent combination of education and experience considered.</p><p>·        Associate degree preferred; equivalent combination of education and relevant experience considered.</p><p>·        Strong organizational, follow-through, and time-management skills with attention to detail.</p><p>·        Ability to manage multiple priorities, deadlines, and projects simultaneously.</p><p>·        Strong written and verbal communication skills.</p><p>·        Professional and confident communication with staff, teaching artists, volunteers, community partners, families, and participants.</p><p>·        Ability to work independently, take direction, and collaborate effectively as part of a team.</p><p>·        Proficiency with Google Workspace and Microsoft Office.</p><p>·        Must be at least 18 years of age and pass Level II background screening.</p><p><br /></p><p><strong>PREFERRED QUALIFICATIONS</strong></p><p>·        Experience in arts education, dance, nonprofit, community engagement, youth programming, or event coordination.</p><p>·        Experience with Canva, Google Forms, and/or project management systems.</p><p>·        Bilingual in English and Spanish or Creole.</p><p>·        Experience coordinating programs or events involving children, families, schools, or community organizations.</p><p><br /></p><p><strong>CORE COMPETENCIES</strong></p><p>·        Initiative and proactive follow-through.</p><p>·        Reliability, responsiveness, and dependability.</p><p>·        Strong interpersonal skills and emotional intelligence.</p><p>·        Ability to anticipate needs, identify outstanding tasks, and move work forward.</p><p>·        Attention to detail and ability to maintain organized systems and documentation.</p><p>·        Flexibility and willingness to adapt priorities based on program and department needs.</p><p><br /></p><p><strong>PHYSICAL REQUIREMENTS &amp; WORK ENVIRONMENT</strong></p><p>·        Ability to sit, stand, walk, and remain active for extended periods of time.</p><p>·        Ability to lift and carry up to 50 pounds.</p><p>·        Ability to travel throughout Miami-Dade, Broward, and Palm Beach counties as required for Community Engagement programming and events.</p><p>·        Availability to work occasional evenings and weekends based on program and event schedules.</p><p>·        Primarily onsite work, with schedule flexibility based on programming and department needs.</p><p><br /></p><p><strong>OTHER DUTIES</strong></p><p>Other duties and responsibilities may arise based on the needs of the Community Engagement Department and Miami City Ballet.</p><p><br /></p><p><strong>TO APPLY</strong></p><p><span> please send:</span></p><p><span> 1. Resume</span></p><p><span> 2. Cover letter briefly outlining your experience in relation to the qualifications and selection criteria above.</span></p><p><span>Email your application to </span>[email protected]<span> with the title of the role you are applying for in the subject line. No agencies or phone calls, please.</span></p><p><br /></p>

Requirements

• RN
• DO
• NP
• PA

Description

<p>Our client, an international swimwear brand, is looking for a <strong>Wholesale Sales Assistant </strong>to join their team!</p><p><br /></p><p><strong>Title: </strong>Retail &amp; Brand Coordinator</p><p><strong>Location:</strong> Miami, FL (Hybrid)</p><p><br /></p><p><strong>Role Overview:</strong></p><p>This role would combine retail operations with local brand development, marketing, PR and hospitality partnerships, helping establish the Lincoln Road store as a strong presence for Sundek in the Miami market.</p><p><br /></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support the day-to-day operations and performance of the Miami retail store</li><li>Coordinate inventory, replenishment, product launches and seasonal initiatives</li><li>Support the Store Manager and retail team with operational and brand-related needs</li><li>Act as a local brand ambassador for Sundek in the Miami market</li><li>Develop relationships with hotels, resorts, beach clubs, restaurants and other hospitality partners</li><li>Identify opportunities for hotel partnerships, pop-ups, events and local activations</li><li>Build relationships with concierges and other hospitality professionals who can introduce guests to the brand and store</li><li>Support local PR initiatives and relationships with media, stylists, influencers and community partners</li><li>Coordinate product seeding, gifting and local brand collaborations</li><li>Help organize in-store events, launches and special customer experiences</li><li>Identify opportunities to drive traffic to the Lincoln Road store through local partnerships</li><li>Support local marketing initiatives and social media content</li><li>Coordinate with the U.S. and Italy teams on marketing assets, campaigns and brand guidelines</li><li>Support Miami-based events, trade shows and other brand initiatives</li><li>Track local partnerships, events and marketing activities and provide regular recaps</li><li>Represent Sundek at relevant Miami hospitality, fashion, lifestyle and community events</li><li>Provide general retail, marketing and brand support to the Country Manager</li></ul><p><br /></p><p><strong>Qualifications:</strong></p><ul><li>For this position, we are looking for someone with experience in fashion, lifestyle, hospitality, PR or marketing and a strong understanding of the Miami market. Ideally, the candidate would be outgoing, highly organized and already have or be able to develop strong relationships within the local hospitality and lifestyle community.</li></ul><p><br /></p><p>You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.</p>

Requirements

• RN
• DO
• PA

Description

<p><strong><em>Temp-to-Perm Project Coordinator</em></strong></p><p><br /></p><p><strong>Location:</strong> Brickell, Miami, FL</p><p><strong>Schedule:</strong> Hybrid – Monday through Thursday onsite, Friday remote</p><p><strong>Compensation:</strong> $33.65/hour</p><p><strong>Type:</strong> Temp-to-Perm</p><p><br /></p><p><strong>Position Overview</strong></p><p>A growing global professional services firm is seeking a proactive, organized, and energetic <strong>Project Coordinator</strong> to join its Miami office. This individual will play an integral role in supporting a collaborative team of professionals while managing a combination of administrative, project coordination, office management, and marketing responsibilities.</p><p>Approximately <strong>70% of the position will focus on administrative and documentation support</strong>, including preparing presentations, reports, candidate profiles, and other client-facing materials. The ideal candidate is detail-oriented and polished, but also brings a confident, outgoing personality and is comfortable taking initiative, communicating across seniority levels, and helping create a positive office culture.</p><p>This is an excellent opportunity for someone with <strong>2–4 years of administrative, project coordination, executive support, or professional services experience</strong> who is interested in taking on increasing responsibility as the organization grows. There is potential for the position to develop into an <strong>Office Manager role within the next 1–2 years</strong>.</p><p><br /></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative &amp; Project Support</strong></p><ul><li>Provide day-to-day administrative and project coordination support to Principals, Partners, and Consultants.</li><li>Prepare and update weekly project/search update presentations using PowerPoint and PDF.</li><li>Create and format professional profiles, resumes, reports, presentations, and other client-facing documentation.</li><li>Assist with the preparation of pitch decks and new business materials.</li><li>Ensure presentations and documents are accurate, polished, consistently formatted, and completed within deadlines.</li><li>Coordinate multiple projects and administrative priorities simultaneously.</li><li>Proactively identify outstanding tasks and follow up with team members to keep projects moving forward.</li></ul><p><strong>Calendar, Travel &amp; Scheduling</strong></p><ul><li>Coordinate calendars, meetings, and interview schedules for members of the team.</li><li>Assist with travel planning and itineraries.</li><li>Coordinate internal training sessions, meetings, and other team activities.</li><li>Communicate effectively with internal and external stakeholders regarding scheduling and logistics.</li></ul><p><strong>Office Management</strong></p><ul><li>Support the smooth day-to-day operation of the Miami office.</li><li>Maintain office supplies and ensure the workspace remains organized and well stocked.</li><li>Serve as a point of contact for building management and other office-related vendors as needed.</li><li>Help identify opportunities to improve office processes and overall efficiency.</li></ul><p><strong>Marketing &amp; Social Media</strong></p><ul><li>Assist with posting company marketing content on LinkedIn and future social media channels.</li><li>Support basic coordination of marketing initiatives and company updates.</li><li>Help maintain a polished and consistent external brand presence.</li></ul><p><strong>Events &amp; Special Projects</strong></p><ul><li>Assist with company-wide initiatives, including global team trips, charity programs, and internal events.</li><li>Support planning for social events, including holiday and summer activities.</li><li>Take ownership of ad hoc projects as the Miami office and broader organization continue to grow.</li></ul><p><br /></p><p><strong>Qualifications</strong></p><ul><li>Ideally <strong>2–4 years of experience</strong> in administration, project coordination, office support, executive support, or a related position.</li><li>Experience within professional services, consulting, financial services, legal, accounting, private equity, recruiting, or a similar corporate environment is a plus but <strong>not required</strong>.</li><li>Strong proficiency in <strong>Microsoft PowerPoint, Word, Outlook, and Excel</strong>.</li><li>Excellent document formatting and presentation-building skills.</li><li>Highly organized with exceptional attention to detail.</li><li>Strong written and verbal communication skills.</li><li>Confident communicating with and supporting senior-level professionals.</li><li>Proactive and comfortable taking ownership rather than waiting for direction.</li><li>Ability to effectively prioritize multiple deadlines and shifting responsibilities.</li><li>High-energy, positive, collaborative personality with an interest in contributing to office culture.</li><li>Comfortable working independently as well as part of a small, close-knit team.</li><li>Familiarity with AI tools and using technology to improve efficiency is a plus.</li><li>Bachelor’s degree is <strong>not required</strong>; relevant experience, skills, and overall fit will be prioritized.</li></ul><p><br /></p><p><strong>Ideal Candidate</strong></p><p>The ideal candidate is someone who enjoys being the person who <strong>keeps things organized, anticipates what the team needs, and brings energy to the office</strong>. They should be equally comfortable building a polished PowerPoint presentation, coordinating a busy schedule, organizing an office initiative, and communicating with senior stakeholders.</p><p>This role offers significant room for growth as the company expands, making it particularly well suited for someone who wants to develop from a Project Coordinator into a broader <strong>Office Manager/operations-focused position</strong> over time.</p><p><br /></p>

Requirements

• RN
• DO
• PA
• Pals

Benefits

• Training

Description

<p><strong>Summary:</strong></p><p><br /></p><p>The Guest Services Coordinator is the face of the marina, responsible for delivering a seamless and exceptional guest experience through professional, proactive, and courteous service. This role supports daily operations by managing guest relations, reservations, administrative processes, and event coordination, ensuring every interaction upholds IGY’s world-class standards of hospitality and professionalism.</p><p><br /></p><p><strong>Core Competencies:</strong></p><p><br /></p><ul><li>Customer Focus and Service Excellence</li><li>Professional Appearance and Demeanor</li><li>Attention to Detail and Accuracy</li><li>Accountability and Reliability</li><li>Communication and Interpersonal Skills</li><li>Problem Solving and Adaptability</li></ul><p><br /></p><p><strong>Essential Duties and Responsibilities </strong>include the following (other duties may be assigned):</p><p><br /></p><ul><li>Provides service to marina guests that meet established quality standards for all marina related operations; ensures the recognized standards are maintained and that quality and delivery commitments are met.</li><li>Makes and confirms reservations, verifies arrival and departure times and arranges for baggage handling and other services requested by guests; maintains records of slip availability.</li><li>Greets and registers guests; provides escort instructions to Dock Assistants coordinating appropriate guest and luggage transportation.</li><li>Manages all guest financial transactions; verifies guest credit status and issues charge cards where applicable; posts charges such as moorage, power, water, food, liquor, or telephone to ledger; computes final bills and collects appropriate payments.</li><li>Answers guest inquiries and provides information pertaining to restaurants, mechanics, travel, provisioning, florist, carpenters, medical, painting, entertainment, laundry services, safety inspections, varnishing, and legal services.</li><li>Issues facility security ID and supports marina and facility security teams in their security related efforts; reports disturbances in marina office area to superiors and maintains general vigilance.</li><li>Transmits and receives telephone messages, date stamps, sorts, and racks incoming mail and messages, and coordinates delivery of same. </li><li>Makes restaurant, transportation, or entertainment reservations and tour arrangements at guests’ requests. </li><li>Manages, supports, and administers all required internal and IGY reporting including utility files, key metrics, occupancy data, revenue analysis, etc. </li><li>Assists IGY accounting and the marina management team with various administrative tasks including general accounting requirements, permit/license tracking and filing, training logs, third-party service contracts, accounts receivable, accounts payable, etc. </li><li>Deposits guests’ valuables in marina safe.</li><li>Maintains VHF radio and in-person communication with vessels, Marina staff and marina management.</li><li>Adheres to and upholds all marina health and life-safety protocols and actively participates in all related training exercises and drills.</li><li>Ensures that guest reception areas are always clean and tidy and not in need of repairs.</li><li>Ensures package room is organized daily.</li><li>Ensures that incoming and outgoing telephone calls are handled promptly, correctly, and courteously.</li><li>Ensures that all daily opening, daily closing, and month-end closing procedures - as defined and updated by IGY corporate finance occasionally – are completed to a high degree of accuracy. </li><li>Assist with Trident member related concierge tasks (welcome gifts, special arrangements, Padel, Transportation, etc.).</li><li>Coordinates marina guest events and health classes (yoga,etc) to include planning, invitations,etc.</li><li>Lead on all USCG related matters (documentation, records, training, etc.).</li><li>Any other duties as assigned by the immediate supervisor and Marina Manager</li></ul><p><br /></p><p><strong>Qualifications:</strong></p><p><br /></p><p>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.</p><p><br /></p><p><strong>Education/Experience:</strong></p><p><br /></p><p>High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.</p><p><br /></p><p>VHG Operator’s certificate and basic first aid preferred.</p><p><br /></p><p><strong>Professional Standards:</strong></p><p><br /></p><p>Employees are expected to present themselves in a manner that reflects the marina’s commitment to excellence and luxury service.</p><ul><li><strong>Appearance:</strong> A polished, neat, and professional appearance must be maintained at all times while on duty. Uniforms should be clean, pressed, and worn according to IGY standards.</li><li><strong>Professionalism:</strong> Employees must demonstrate courtesy, discretion, and service excellence in all guest and team interactions.</li><li><strong>Punctuality:</strong> Timeliness is essential to marina operations. Employees are expected to arrive on time, prepared to begin work, and adhere to assigned schedules consistently.</li><li><strong>Representation:</strong> As front-line ambassadors of IGY Marinas, employees are expected to uphold the organization’s values, integrity, and reputation in all interactions, both on and off the property.</li></ul><p><br /></p><p><strong>Work Environment:</strong></p><p><br /></p><p>The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p><br /></p><p>While performing the duties of this Job, the employee is regularly exposed to outdoor weather conditions. The employee is frequently exposed to work near moving mechanical parts. The employee may work near or around toxic or caustic chemicals while wearing proper personal protection equipment and following strict company safety standards. The employee is occasionally exposed to risk of electrical shock.</p><p><br /></p><p>The noise level in the work environment is usually moderate.</p><p><br /></p><p><strong>Physical Demands:</strong></p><p><br /></p><p>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p><br /></p><p>While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear and smell. The employee must regularly lift and /or move up to 100 pounds. Specific vision abilities required by this job include Ability to adjust focus.</p>

Requirements

• RN
• DO
• PA

Benefits

• Vision
• Training

Description

<strong>Influencer Marketing Coordinator</strong><p><strong>On Site · Miami, FL · Full-Time · 9:00AM – 6:00PM EST<br /></strong></p><strong>About the job</strong><p><em>You can scroll a creator’s grid for thirty seconds and know instantly whether they belong on our brand, and whether they’ll actually sell.</em></p><p><br /></p><p><strong>So… who is Residence Supply?</strong></p><p><span>We’re one of the fastest-growing design-driven lighting brands in the U.S. In two years, we blew past 8 figures, launched hundreds of handcrafted products, and built a 137K-strong Instagram community of design lovers who care about craftsmanship, character, and timeless interiors. Our fixtures live in Architectural Digest–worthy homes, boutique hotels, and beautifully restored spaces across the country.Now we’re building the creator engine to match.</span></p><p><br /></p><p><strong>The Role</strong></p><p><span>This is a hands-on, build-it-from-here role. You will be guided by our Creative Director and Creative Head, who set the taste, the standards, and the brand vision. You’ll be the person who goes out and finds the creators who fit it, then runs the programs that turn them into real revenue.You’ll own the day-to-day of three programs we’re building from the ground up, and coordinate the external team and partners who support them. This is a junior role by design: you’ll be guided, mentored, and given a clear framework, but you’ll have real ownership of execution and a direct line to results.</span></p><p><br /></p><p><strong>The Three Programs You’ll Build</strong></p><p><br /></p><p><span>1. Ambassador Program</span></p><ul><li><span>Grow our ambassador roster with high-ROI creators who genuinely fit the brand, and only those.</span></li><li><span>Vet, pitch, negotiate, and onboard ambassadors, with the Creative Director and Creative Head signing off on fit.</span></li><li><span>Track performance per ambassador and cut or renew based on what the numbers say, not vibes.</span></li></ul><p><span>2. Affiliate Program / Trybe</span></p><ul><li><span>Build a free affiliate army: creators we pay on commission, not upfront fees.</span></li><li><span>Recruit at volume, onboard them into the platform, and keep them active with assets, codes, and incentives.</span></li><li><span>Own the mechanics: commission structure, tracking links, payouts, and leaderboard.</span></li></ul><p><span>3. UGC Content Collabs</span></p><ul><li><span>Run product-for-content trades. Get our fixtures into the right hands and clean, usable content back.</span></li><li><span>Brief creators clearly so the content matches our brand standards the first time.</span></li><li><span>Hand finished, rights-cleared assets to the creative and paid teams.</span></li></ul><p><br /></p><p><strong>What You’ll Actually Do</strong></p><ul><li><span>Source and vet creators daily across Instagram, TikTok, YouTube and Pinterest, in the home, interiors, design, renovation, and historical-home restoration niches.</span></li><li><span>Take direction from the Creative Director and Creative Head on taste, brand fit, and standards, and apply it consistently without needing to be re-briefed.</span></li><li><span>Run outreach at volume: pitch, follow up, negotiate, and close collaborations.</span></li><li><span>Coordinate the external team and partners supporting these programs, keeping everyone on timeline.</span></li><li><span>Manage product seeding: what goes out, to whom, and what comes back.</span></li><li><span>Track and report performance: reach, engagement, conversions, affiliate revenue, and cost per acquisition.</span></li><li><span>Keep the creator database organized, current, and genuinely useful to the team.</span></li><li><span>Bring us the signal: who’s rising, what’s working, and what our competitors are doing.</span></li></ul><p><br /></p><p><strong>Who You Are</strong></p><ul><li><span>You live on Instagram and TikTok, and you understand the home, interiors, and design creator world, or you’re hungry to learn it fast.</span></li><li><span>You have taste, and you can take direction on taste. </span></li><li><span>You’re organized and relentless on follow-up. Creator outreach is a numbers game, and nothing falls through the cracks with you.</span></li><li><span>You’re comfortable with numbers. You can tell the difference between a creator who looks impressive and one who actually drives sales.</span></li><li><span>You write like a person. Your DMs and emails get replies.</span></li><li><span>You want to build something, not just maintain it. These programs don’t exist yet.</span></li><li><span>1 to 3 years in influencer marketing, social, creator partnerships, or a related field, or a genuinely strong case for why you’re ready.</span></li></ul><p><br /></p><p><strong>Bonus Points</strong></p><ul><li><span>You’ve run an affiliate or ambassador program before, at any scale.</span></li><li><span>Experience with creator platforms such as GRIN, Aspire, Later, Trybe, LTK, or ShopMy.</span></li><li><span>You’ve negotiated with creators and know what a fair deal looks like on both sides.</span></li><li><span>Spanish is a plus.</span></li><li><span>You genuinely care about interiors, lighting, historical homes, and design.</span></li></ul><p><br /></p><p><strong>What This Is (And Isn’t)</strong></p><p><span>This is a junior, execution-heavy role with real ownership and a clear path up. You WILL be guided by our Creative Director and Creative Head. They set the vision, taste, and brand standards, and you deliver against them. This is NOT a role where you set brand direction on day one, and it’s NOT paid media or content production. You own creator partnerships, and you own them well.</span></p><p><br /></p><p><strong>The Details</strong></p><ul><li><span>Location: Miami, FL, based at our Miami HQ.</span></li><li><span>Schedule: Full-time, Monday to Friday.</span></li><li><span>Compensation: $50,000 to $60,000 annually, based on experience.</span></li><li><span>Benefits: Health insurance, 401(k), and 10 days PTO annually.</span></li><li><span>Reports to: Creative Director and Creative Head, working closely with the wider creative and marketing team.</span></li><li><span>Growth: This is the first hire in our creator function. As the programs scale, there is a clear path to Influencer Marketing Manager and building a team beneath you.</span></li></ul><p><br /></p><p><strong>How To Apply- Send us:</strong></p><ul><li><span>A short note, not a cover letter. Why this brand, and why creator marketing.</span></li><li><span>Three creators you think should be Residence Supply ambassadors, and one line each on why. This matters more to us than your resume.</span></li><li><span>Any program you’ve built or run (ambassador, affiliate, UGC, or seeding) and what it produced.</span></li><li><span>Your resume, and links to any accounts or communities you run or have grown.</span></li></ul><p><br /></p><p><strong>Apply at [email protected].</strong></p><p><br /></p><p><span>We are an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability status.</span></p>

Requirements

• RN
• DO
• PA

Benefits

• Health insurance
• Vision
• Pto

Description

<p><strong>Company Description</strong> CBX Global is a multinational, full-service logistics provider delivering innovative and reliable solutions tailored to each customer’s specific needs. With more than 525 team members and company-owned offices across the United States, Latin America, the Caribbean, and China, CBX Global combines global reach with local care through a network of 12,697 agents in 200 countries. The organization supports diverse industries, including medical devices and pharmaceuticals, manufacturing, renewable energy, retail, and apparel. Guided by core values of commitment, integrity, innovation, agility, and accountability, CBX Global focuses on ethical leadership, sustainable development, and dependable service. As a trusted partner in growth, the company offers career opportunities in a dynamic, global logistics environment.</p><p><strong>Role Description</strong> The International Logistics Coordinator is a full-time, on-site role based in Miami, FL. This role is responsible for coordinating international shipments, including booking freight, preparing documentation, and ensuring compliance with customs and regulatory requirements. The coordinator will monitor shipment status, resolve delays or issues, and communicate proactively with customers, carriers, and internal teams to provide accurate updates. Daily tasks include managing inventory and order flow, maintaining data accuracy in logistics systems, and supporting continuous improvement in supply chain processes. The role also involves collaborating with sales and operations to meet service-level expectations and deliver a high-quality customer experience.</p><p><strong>Qualifications</strong></p><ul><li>Strong Analytical Skills to interpret shipment data, identify trends, and solve logistics and supply chain issues.</li><li>Excellent Communication abilities to interact clearly with customers, carriers, customs brokers, and internal stakeholders.</li><li>Customer Service skills to manage inquiries, handle escalations professionally, and maintain long-term client relationships.</li><li>Inventory Management experience to track stock levels, reconcile discrepancies, and support accurate order fulfillment.</li><li>Knowledge of Supply Chain Management principles, including international trade, transportation modes, and customs regulations.</li><li>Prior experience in international logistics, freight forwarding, or import/export operations is strongly preferred.</li><li>Proficiency with logistics software, ERP systems, and common office tools (e.g., Magaya, CargoWise, Excel, Word, email platforms).</li><li>Ability to work on-site in Miami, FL, manage multiple priorities, and maintain attention to detail in a fast-paced environment.</li><li>High school diploma required; an associate or bachelor’s degree in Business, Logistics, Supply Chain, or a related field is a plus.</li><li>Conversational or fluent Spanish or other languages is beneficial for working with international customers and partners.</li></ul>

Requirements

• RN
• DO
• PA
• Pharm

Description

<p><strong>Company Description</strong> </p><p>STRATA® is a luxury label that originated in 2009 creating high-end custom pieces for musicians and has since expanded into distinctive eyewear, leather goods, and ready-to-wear collections. The brand blends heritage craftsmanship with music-inspired fashion and bold modern design, offering products for individuals who value style, quality, and authenticity. Rooted in creative culture and a spirit of individuality, STRATA® focuses on designing enduring pieces that stand out while remaining timeless. The brand maintains an active presence across online and social platforms, including strata.us, Facebook, Instagram, TikTok, and YouTube, connecting with a global community of style-conscious customers.</p><p><br /></p><p><strong>Role Description</strong> </p><p>This is a full-time, on-site role for a Merchandising Sample Coordinator based in Miami, FL. The Sample Coordinator is responsible for managing and organizing production and client samples, maintaining accurate inventory records, and ensuring seamless sample flow across departments. This role requires strong organizational and communication skills, attention to detail, and collaboration with the Production team to support daily operations. The Coordinator will ensure all samples are properly tracked, documented, and available for production use, showroom display, and client presentations.</p><p><br /></p><p><strong>Duties</strong></p><ul><li>Manage the shipping and receiving of samples, ensuring proper handling, documentation, and accurate tracking in collaboration with the Production Coordinator.</li><li>Own the intake of all samples and follow established procedures for checking in, documenting, and organizing each item.</li><li>Provide real-time updates on sample status to the production team via the Production Status Report, including sourcing sample references and sending invoices.</li><li>Assist in quality control inspections for incoming samples and report discrepancies to the Development Coordinator, completing QC reports.</li><li>Maintain inventory of samples both onsite and offsite; ensure showroom stock levels are current and coordinate warehouse re-orders as needed.</li><li>Handle shipments via DHL, FedEx, and UPS; update the incoming/outgoing tracking board and share tracking details via Slack.</li><li>Pick up deliveries and mail, drop off packages when needed, and follow established sample intake procedures, including photography and QC documentation.</li><li>Steam, organize, and prepare samples for client and production meetings; create and attach sample cards as required.</li><li>Follow opening and closing procedures for the Miami showroom and assist with ordering materials in coordination with the Finance Team.</li><li>Provide updates on the daily internal team call regarding sample status and communicate any potential issues or delays.</li><li>Work collaboratively with the team to meet deadlines and promptly relay any sample issues within 24 hours of receipt.</li></ul><p><br /></p><p><strong>Qualifications</strong></p><ul><li>Proven skills in Sample Management and Inventory Management.</li><li>Extremely detail-oriented with strong organizational skills.</li><li>Ability to lift and carry boxes weighing 20–25 lbs as part of regular job duties.</li><li>Experience in retail, merchandising, or warehouse operations.</li><li>Strong written and verbal communication skills.</li><li>Ability to work on-site in Miami, FL.</li><li>Prior experience in merchandising or a related field is a plus.</li><li>This is an entry-level position designed for candidates eager to develop their careers in production or merchandising.</li><li>Bachelor's or Associate’s degree in Fashion Merchandising, Business, or a related field preferred.</li></ul>

Requirements

• RN
• DO
• PA