Assistant Accounts Payable Specialist

Description:<br /> <p> </p><p>Holbrook Heating is seeking a dependable, organized, and detail-oriented <strong>Assistant Accounts Payable Specialist</strong> to support our accounting department. This position will assist with day-to-day accounts payable functions, invoice processing, vendor records, and monthly statement reconciliation.</p><p>The ideal candidate is comfortable working with accounting software, maintaining organized digital records, and managing multiple priorities accurately and efficiently.</p><br /> <br /> Requirements:<br /> <p> </p><p> </p><p><strong>Daily Responsibilities</strong></p><ul><li>Digitally organize and save incoming invoices and packing slips into designated vendor folders.</li><li>Process and post invoices in <strong>Service Titan</strong> for payment.</li><li>Verify equipment pricing and invoice accuracy.</li><li>Complete, receive, and reconcile purchase orders.</li><li>Maintain accurate and organized accounts payable documentation.</li><li>Assist the Accounts Payable Specialist and accounting department with additional tasks as needed.</li></ul><p><strong>Weekly Responsibilities</strong></p><ul><li>Prepare vendor checks for mailing, typically on Thursdays.</li><li>Review and update <strong>QuickBooks</strong> to correct invoice discrepancies, including incorrect invoice numbers and other posting errors.</li><li>Assist with researching and resolving vendor or invoice discrepancies.</li></ul><p><strong>Monthly Responsibilities</strong></p><ul><li>Reconcile and balance monthly vendor statements.</li><li>Use <strong>Excel and QuickBooks</strong> to review vendor activity and ensure accounts are accurate.</li><li>Work with the Accounts Payable Specialist to identify and resolve statement discrepancies or outstanding issues.</li></ul><h3>Qualifications</h3><ul><li>Strong attention to detail and organizational skills.</li><li>Ability to accurately enter and maintain financial information.</li><li>Comfortable working with computers, electronic filing systems, and spreadsheets.</li><li>Experience with <strong>QuickBooks, Excel, and/or Service Titan</strong> preferred.</li><li>Previous accounts payable, bookkeeping, or accounting experience preferred.</li><li>Ability to communicate professionally with vendors and coworkers.</li><li>Ability to work independently while also supporting a team.</li><li>Strong time-management skills and ability to meet weekly and monthly deadlines.</li></ul><h3>What We're Looking For</h3><p>We are looking for someone who is reliable, organized, willing to learn, and takes pride in maintaining accurate records. This position is a great opportunity for someone with administrative or accounting experience who would like to continue developing their accounts payable skills.</p><p><strong>Holbrook Heating is an Equal Opportunity Employer.</strong></p><h3><br /></h3><br /><br /><br /><p><strong>Compensation details:</strong> 18-24 Hourly Wage</p><br /><br /><br /><br /><p>PIfcd67baabdbc-31181-41383086</p>