Assistant Accounts Payable Specialist

<p> Description:<br /></p><p> </p><p> Holbrook Heating is seeking a dependable, organized, and detail-oriented <b> Assistant Accounts Payable Specialist </b> to support our accounting department. This position will assist with day-to-day accounts payable functions, invoice processing, vendor records, and monthly statement reconciliation. </p><p> The ideal candidate is comfortable working with accounting software, maintaining organized digital records, and managing multiple priorities accurately and efficiently. </p>Requirements:<br /><p> </p><p> </p><p><b> Daily Responsibilities </b></p><ul><li> Digitally organize and save incoming invoices and packing slips into designated vendor folders. </li><li> Process and post invoices in <b> Service Titan </b> for payment. </li><li> Verify equipment pricing and invoice accuracy. </li><li> Complete, receive, and reconcile purchase orders. </li><li> Maintain accurate and organized accounts payable documentation. </li><li> Assist the Accounts Payable Specialist and accounting department with additional tasks as needed. </li></ul><p><b> Weekly Responsibilities </b></p><ul><li> Prepare vendor checks for mailing, typically on Thursdays. </li><li> Review and update <b> QuickBooks </b> to correct invoice discrepancies, including incorrect invoice numbers and other posting errors. </li><li> Assist with researching and resolving vendor or invoice discrepancies. </li></ul><p><b> Monthly Responsibilities </b></p><ul><li> Reconcile and balance monthly vendor statements. </li><li> Use <b> Excel and QuickBooks </b> to review vendor activity and ensure accounts are accurate. </li><li> Work with the Accounts Payable Specialist to identify and resolve statement discrepancies or outstanding issues. </li></ul><h3> Qualifications </h3><ul><li> Strong attention to detail and organizational skills. </li><li> Ability to accurately enter and maintain financial information. </li><li> Comfortable working with computers, electronic filing systems, and spreadsheets. </li><li> Experience with <b> QuickBooks, Excel, and/or Service Titan </b> preferred. </li><li> Previous accounts payable, bookkeeping, or accounting experience preferred. </li><li> Ability to communicate professionally with vendors and coworkers. </li><li> Ability to work independently while also supporting a team. </li><li> Strong time-management skills and ability to meet weekly and monthly deadlines. </li></ul><h3> What We're Looking For </h3><p> We are looking for someone who is reliable, organized, willing to learn, and takes pride in maintaining accurate records. This position is a great opportunity for someone with administrative or accounting experience who would like to continue developing their accounts payable skills. </p><p><b> Holbrook Heating is an Equal Opportunity Employer. </b></p><p><b> Compensation details: </b> 18-24 Hourly Wage </p><p> PIea64508a932a-37344-41383086</p>