Senior Financial Analyst - Operations Finance - Remote

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. Why join the Harvard School of Dental Medicine? Located in Boston's Longwood Medical Area, Harvard School of Dental Medicine (HSDM) is at the forefront of dental education, research, and patient care. Founded in 1867, HSDM holds the distinction of being the first dental school in the U.S. to be part of a university and its medical school, and the first to confer the DMD degree. Our mission is to foster a community of global leaders in education, research, and clinical innovation dedicated to improving human health by integrating dentistry and medicine. We invite dedicated professionals to join our team and contribute to our rich tradition of excellence and innovation in the dental field. Independently perform financial analysis to support departments role in assisting management with financial planning efforts, budget analysis and monthly reporting. The Financial Analyst is responsible for accurate financial reporting and planning for all of HSDM and oversight of core financial activities in collaboration with the HSDM Finance Team. They will provide support and analyses that relate to HSDM operations, policy development and documentation, process analysis, management tools, and compliance. Reporting to the Chief Financial Officer, the incumbent is part of a team who collectively manages the accounting and financial operations of the School. Monitors, reviews, and approves department transactions in B2P, Concur, GL-PCR salary journals. Liaises with the HSDM grant team on sponsored activity and transactions. Ensures compliance with Harvard University financial policies, procedures, and applicable legal rules and regulations when processing payments, reimbursement, advances, travel, and general accounting. Serves as an important source of information on complex fiscal policies and procedures including federal funding rules, and advises faculty, students, and staff on existing options or alternatives, effectively recommending courses of action on fiscal matters. Serving as the school's local university card administrator (PCard, Corporate Card, Department Card) reviews submissions, interpret applicability of expenses tofinancial policies. Acts as a resource for departments on transactional inquiries and financial/budgetary questions that require problem-solving and analytic capability. Provides regular and ad hoc basis financial information to faculty, administrators, and team members. Ensures that payments are made based on proper authorization, supported by sufficient documentation, and allocated to appropriate accounts/funds. Assists in the maintenance of vendor accounts and ensures timely clearance of outstanding payables and receivables and resolution of expense discrepancies. Produces financial reports, including annual, monthly, quarterly, and ad hoc. Review credit vouchers and accompanying checks/deposit slips for Cash Receipts delivery. Liaise with Cash Receipts to resolve discrepancies. Analyses monthly and year-end close data and prepares variance analysis to ensure accuracy of financial statements. Assists in the performance of audit functions to ensure accuracy and compliance with internal and external regulations. Assist in fixed assets management process, including analysis of the type of equipment to be purchased, the anticipated useful life of the asset, and classification of the asset in Oracle; and reconciliation of general ledger balance sheets and Oracle assets. Assists in maintain costing budget records in HUBS up-to-date, reconciling HUBS and PeopleSoft data every month. Provides analytical and reporting support for the budget process, year-end reporting, and overall financial management. Works closely with department managers and staff to effectively manage the Schools finances Prepares complex financial reports and analyses, including ad hoc reporting using SmartView, OBI, and excel. Assists departments with financial reporting. Contributes to the mission and vision of HSDM and models the Schools core values in all facets of the work. Working Conditions: Work is performed in an office setting Extended periods of sitting at a desk focused on dual-monitor computer setups. Qualifications Basic Qualifications: Bachelors degree or equivalent work experience required Minimum of 3 years relevant work experience Additional Qualifications and Skills: Strong financial skills, attention to detail and the ability work independently. Ability to communicate effectively verbally and in writing with professionalism and a customer service mindset. Excellent technical skills including in-depth knowledge of Microsoft Excel and other financial analysis and reporting tools. Working knowledge of financial administration principles, compliance workflow, and business processes. Contributes to the mission and vision of HSDM and models the Schools core values in all facets of the work. Promotes a customer service environment, including providing support to multiple constituents including faculty, staff, and students Understanding of Harvard University financial process, chart of accounts, and supporting tools valuable. Harvard University is unable to provide visa sponsorship for this position Pre-Employment Screening: Identity, Education, Criminal, Credit, Certification/License, Motor Vehicle Record, Drug Test, DOT Physical, CORI, Employment, Prohibited Parties, Not Applicable Standard Hours/Schedule: 35 hours per week Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position Pre-Employment Screening: Identity, Education, Criminal, Employment, Credit. Schedule/Location: M-F, 35 hours per week | Boston/Longwood Work Format Details This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the Universitys Policy on Employment Outside of Massachusetts. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information. Benefits Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Our benefits include, but are not limited to: Generous paid time off including parental leave Medical, dental, and vision health insurance coverage starting on day one Retirement plans with university contributions Wellbeing and mental health resources Support for families and caregivers Professional development opportunities including tuition assistance and reimbursement Commuter benefits, discounts and campus perks Learn more about these and additional benefits on our Benefits & Wellbeing Page. EEO/Non-Discrimination Commitment Statement Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes. Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.