Office Coordinator / Executive Assistant / Receptionist

<p><strong>Office Coordinator / Executive Assistant / Receptionist</strong></p><p>Aventura, FL | Full-time, in-office</p><p>$55,000-$70,000</p><p><br /></p><p><strong>Summary</strong></p><p>A growing real estate investment firm focused on acquiring and operating light-industrial properties across Florida and the Southeast is seeking an organized, personable, and proactive Office Coordinator / Executive Assistant / Receptionist to help keep the office running smoothly and provide administrative support to leadership. This position combines front desk responsibilities with office management and executive assistance, making it a great opportunity for someone who enjoys variety, takes ownership, and wants to contribute to a growing firm.</p><p><br /></p><p><strong>Responsibilities</strong></p><ul><li>Welcome visitors, manage incoming calls, and serve as a professional first point of contact.</li><li>Support leadership with calendar management, scheduling, correspondence, and administrative tasks.</li><li>Coordinate meetings, prepare conference rooms, and arrange catering and meeting materials.</li><li>Assist with travel arrangements, itineraries, and expense reports as needed.</li><li>Oversee office supplies, deliveries, mail, and coordination with office vendors and service providers.</li><li>Maintain an organized, welcoming office and help address day-to-day operational needs.</li><li>Assist with document preparation, filing, scanning, data entry, and basic spreadsheets.</li><li>Support onboarding logistics, team events, and special projects.</li><li>Communicate with tenants, vendors, business partners, and colleagues professionally.</li><li>Handle confidential information with discretion and sound judgment.</li></ul><p><br /></p><p><strong>Qualifications</strong></p><ul><li>Prior experience in reception, office administration, office management, or executive assistance.</li><li>Strong organizational skills, attention to detail, and the ability to manage multiple priorities.</li><li>Excellent communication skills and a friendly, professional demeanor.</li><li>Proficiency with Microsoft Outlook, Word, and Excel.</li><li>A dependable, proactive approach and willingness to take initiative.</li><li>Comfort supporting leadership and handling sensitive information.</li><li>Ability to work full-time, in-office in Aventura, FL.</li><li>Experience in real estate, financial services, or a professional office setting is a plus.</li><li>High school diploma or equivalent required.</li><li>Spanish language skills are a plus, but not required.</li></ul>