Document Control Specialist

<p>ABOUT THIS ROLE</p><p>Logic is seeking an organized and detail-oriented Document Control Specialist to support a large transit authority in the Seattle area. In this role, you will maintain, organize, store, and retrieve the project and administrative documents behind a portfolio of transit capital projects. You’ll make sure the records project teams rely on are accurate, current, and easy to find. This is a great opportunity for candidates with 2+ years of experience who want to build a career in document control within the transit and infrastructure industry. You will work closely with project managers, engineers, project controls staff, and administrative teams. This is a hybrid role with regular onsite work required in the Seattle area.</p><p><br /></p><p>KEY RESPONSIBILITIES</p><ul><li>Maintain, organize, store, and retrieve project and administrative documents in both electronic and physical filing systems.</li><li>Intake, log, and index incoming documents (e.g., drawings, specifications, contracts, correspondence, meeting minutes) according to established naming conventions and filing standards.</li><li>Apply version control to documents so that teams always work from the most current approved revisions.</li><li>Track and distribute transmittals, submittals, and RFIs to the appropriate stakeholders, and keep accurate records of reviews, responses, and approvals.</li><li>Review documents for completeness, accuracy, and compliance with project document control procedures.</li><li>Maintain document registers, logs, and tracking reports, and provide status updates to project leadership as requested.</li><li>Respond to document retrieval requests from project team members promptly and accurately.</li><li>Support audits, inspections, and records requests by gathering and preparing the required documentation.</li><li>Archive closed or superseded records according to the agency’s records retention requirements.</li><li>Protect confidential and sensitive information by following access controls and security protocols.</li><li>Help improve document control workflows, templates, and filing structures as the program grows.</li><li>Perform other administrative and document control duties as assigned in support of the broader project team.</li></ul><p><br /></p><p>REQUIRED QUALIFICATIONS</p><ul><li>Bachelor’s degree or Associate’s degree (2 years) preferred in Business Administration, Information Management, Construction Management, or a related field — or an equivalent combination of education and experience.</li><li>2+ years of experience in document control, records management, or project administrative support.</li><li>Proficiency in Microsoft 365 (Excel, Word, Outlook, Teams).</li><li>Experience working with electronic document management systems and shared file structures.</li><li>Strong attention to detail and accuracy in managing large volumes of documents.</li><li>Excellent organizational and time management skills, with the ability to handle multiple priorities.</li><li>Clear written and verbal communication skills.</li><li>Ability to work onsite in the Seattle area on a regular hybrid schedule.</li></ul><p><br /></p><p>PREFERRED QUALIFICATIONS</p><ul><li>Prior transit experience preferred, but not required.</li><li>Experience supporting construction or infrastructure capital projects is a plus.</li><li>Familiarity with document management or construction platforms (e.g., SharePoint, Bluebeam, Aconex, e-Builder) preferred.</li><li>Knowledge of construction documentation such as drawings, submittals, RFIs, and transmittals is a plus.</li><li>Familiarity with public agency records retention and recordkeeping practices preferred.</li></ul><p><br /></p><p>PERKS &amp; BENEFITS</p><ul><li>Hybrid — Enhanced work-life balance with our hybrid model combining both remote and in-office work.</li><li>Climbing PTO — Enjoy freedom and flexibility with our annual increasing paid time off.</li><li>Paid Holidays — We observe 9 federal holidays.</li><li>Health &amp; Wellness — We prioritize your physical and mental well-being with health and wellness initiatives and programs.</li><li>Medical &amp; Retirement Benefits — Comprehensive medical, dental, and vision coverage, and retirement with company match ensures you and your family’s health and future are well-protected.</li><li>Career Growth — Track your career with our robust learning and development opportunities.</li><li>Culture Focused — Thrive in our inclusive, vibrant culture that values diversity, teamwork, and mutual respect.</li></ul>