Executive Operations Coordinator

<p><strong>Executive Operations Coordinator – Business Development </strong></p><p><strong>Payrate: $24.39/hr</strong></p><p><strong>W2 Contract 1 year</strong></p><p><strong>Onsite, San Diego, CA 92130</strong></p><p><strong> </strong></p><p>We are seeking a highly organized and proactive Executive Operations Coordinator to support senior leaders across Business Development, Alliance Management, and Program Management, with additional support for the Chief Business Officer (CBO) as needed.</p><p><br /></p><p>This role will coordinate complex calendars, executive meetings, travel, strategic partner engagements, and team operations. The ideal candidate is detail-oriented, comfortable working with senior leadership, and able to anticipate needs and manage changing priorities in a fast-paced environment.</p><p><br /></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars and coordinate high-priority internal and external meetings.</li><li>Schedule meetings involving senior leaders, cross-functional teams, and strategic partners.</li><li>Anticipate scheduling conflicts and proactively resolve issues.</li><li>Coordinate meeting logistics, materials, virtual links, rooms, and attendee communications.</li><li>Track action items, deadlines, and follow-ups for leadership activities.</li><li>Maintain organized meeting materials and documentation in SharePoint.</li><li>Coordinate domestic and international travel for the CBO and leadership team, including detailed itineraries and expense reporting.</li><li>Support executive meetings, off-sites, workshops, partner engagements, and business dinners.</li><li>Coordinate catering, AV, visitor access, meeting rooms, and other event logistics.</li><li>Partner closely with executive assistants, senior leaders, and cross-functional stakeholders.</li></ul><p><br /></p><p><strong>Qualifications</strong></p><ul><li>Experience supporting executives or senior leadership teams.</li><li>Strong experience with complex calendar and meeting management.</li><li>Experience coordinating domestic and international travel.</li><li>Exceptional organization, attention to detail, and follow-through.</li><li>Ability to manage multiple priorities and rapidly changing schedules.</li><li>Strong communication and stakeholder management skills.</li><li>Proactive problem-solving skills and ability to work independently.</li><li>High level of professionalism, discretion, and confidentiality.</li><li>Comfortable working in a fast-paced, senior leadership environment.</li><li>Proficiency with Microsoft Office and SharePoint or similar tools.</li></ul><p><br /></p><p><em> TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.</em></p><p><em>It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.</em></p>