Project Coordinator

<p><strong><em>Temp-to-Perm Project Coordinator</em></strong></p><p><br /></p><p><strong>Location:</strong> Brickell, Miami, FL</p><p><strong>Schedule:</strong> Hybrid – Monday through Thursday onsite, Friday remote</p><p><strong>Compensation:</strong> $33.65/hour</p><p><strong>Type:</strong> Temp-to-Perm</p><p><br /></p><p><strong>Position Overview</strong></p><p>A growing global professional services firm is seeking a proactive, organized, and energetic <strong>Project Coordinator</strong> to join its Miami office. This individual will play an integral role in supporting a collaborative team of professionals while managing a combination of administrative, project coordination, office management, and marketing responsibilities.</p><p>Approximately <strong>70% of the position will focus on administrative and documentation support</strong>, including preparing presentations, reports, candidate profiles, and other client-facing materials. The ideal candidate is detail-oriented and polished, but also brings a confident, outgoing personality and is comfortable taking initiative, communicating across seniority levels, and helping create a positive office culture.</p><p>This is an excellent opportunity for someone with <strong>2–4 years of administrative, project coordination, executive support, or professional services experience</strong> who is interested in taking on increasing responsibility as the organization grows. There is potential for the position to develop into an <strong>Office Manager role within the next 1–2 years</strong>.</p><p><br /></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative &amp; Project Support</strong></p><ul><li>Provide day-to-day administrative and project coordination support to Principals, Partners, and Consultants.</li><li>Prepare and update weekly project/search update presentations using PowerPoint and PDF.</li><li>Create and format professional profiles, resumes, reports, presentations, and other client-facing documentation.</li><li>Assist with the preparation of pitch decks and new business materials.</li><li>Ensure presentations and documents are accurate, polished, consistently formatted, and completed within deadlines.</li><li>Coordinate multiple projects and administrative priorities simultaneously.</li><li>Proactively identify outstanding tasks and follow up with team members to keep projects moving forward.</li></ul><p><strong>Calendar, Travel &amp; Scheduling</strong></p><ul><li>Coordinate calendars, meetings, and interview schedules for members of the team.</li><li>Assist with travel planning and itineraries.</li><li>Coordinate internal training sessions, meetings, and other team activities.</li><li>Communicate effectively with internal and external stakeholders regarding scheduling and logistics.</li></ul><p><strong>Office Management</strong></p><ul><li>Support the smooth day-to-day operation of the Miami office.</li><li>Maintain office supplies and ensure the workspace remains organized and well stocked.</li><li>Serve as a point of contact for building management and other office-related vendors as needed.</li><li>Help identify opportunities to improve office processes and overall efficiency.</li></ul><p><strong>Marketing &amp; Social Media</strong></p><ul><li>Assist with posting company marketing content on LinkedIn and future social media channels.</li><li>Support basic coordination of marketing initiatives and company updates.</li><li>Help maintain a polished and consistent external brand presence.</li></ul><p><strong>Events &amp; Special Projects</strong></p><ul><li>Assist with company-wide initiatives, including global team trips, charity programs, and internal events.</li><li>Support planning for social events, including holiday and summer activities.</li><li>Take ownership of ad hoc projects as the Miami office and broader organization continue to grow.</li></ul><p><br /></p><p><strong>Qualifications</strong></p><ul><li>Ideally <strong>2–4 years of experience</strong> in administration, project coordination, office support, executive support, or a related position.</li><li>Experience within professional services, consulting, financial services, legal, accounting, private equity, recruiting, or a similar corporate environment is a plus but <strong>not required</strong>.</li><li>Strong proficiency in <strong>Microsoft PowerPoint, Word, Outlook, and Excel</strong>.</li><li>Excellent document formatting and presentation-building skills.</li><li>Highly organized with exceptional attention to detail.</li><li>Strong written and verbal communication skills.</li><li>Confident communicating with and supporting senior-level professionals.</li><li>Proactive and comfortable taking ownership rather than waiting for direction.</li><li>Ability to effectively prioritize multiple deadlines and shifting responsibilities.</li><li>High-energy, positive, collaborative personality with an interest in contributing to office culture.</li><li>Comfortable working independently as well as part of a small, close-knit team.</li><li>Familiarity with AI tools and using technology to improve efficiency is a plus.</li><li>Bachelor’s degree is <strong>not required</strong>; relevant experience, skills, and overall fit will be prioritized.</li></ul><p><br /></p><p><strong>Ideal Candidate</strong></p><p>The ideal candidate is someone who enjoys being the person who <strong>keeps things organized, anticipates what the team needs, and brings energy to the office</strong>. They should be equally comfortable building a polished PowerPoint presentation, coordinating a busy schedule, organizing an office initiative, and communicating with senior stakeholders.</p><p>This role offers significant room for growth as the company expands, making it particularly well suited for someone who wants to develop from a Project Coordinator into a broader <strong>Office Manager/operations-focused position</strong> over time.</p><p><br /></p>