Legal Billing & Operations Coordinator

<p><strong>Location</strong>: Mission Valley, CA</p><p><strong>Schedule:</strong> Part-time to full-time, 20–40 hours per week</p><p><strong>Work arrangemen</strong>t: Primarily in-office; eligible for 1–2 remote days per week after 90 days</p><p><strong>Pay</strong>: $28–$36 per hour, depending on experience</p><p><br /></p><p>We are an established San Diego law practice seeking a dependable, detail-oriented Legal Billing &amp; Operations Coordinator to support our attorneys and clients. This role is a good fit for someone who enjoys keeping important processes organized and accurate, communicates professionally, and wants room to grow with the firm.</p><p><br /></p><p>You will work closely with the firm’s office manager, Owner, clients, and outside bookkeeper. This position focuses on HR coordination, billing, payments, collections, payroll support, and client-related financial administration.</p><p><br /></p>Responsibilities<ul><li>Coordinate day-to-day HR administration, including employee records, onboarding, and related documentation</li><li>Support payroll preparation and processing</li><li>Maintain organized bookkeeping source documents and provide them to the firm’s bookkeeper</li><li>Assist with routine bookkeeping and account-related recordkeeping</li><li>Enter and reconcile client payments in the firm’s systems</li><li>Prepare and send client bills, track billing matters, and follow up on outstanding balances</li><li>Assist with client intake, including gathering information and coordinating next steps</li><li>Prepare and collect retainers, document receipts, and follow the firm’s procedures for handling client funds</li><li>Communicate courteously and professionally with clients about billing, payments, and account status</li><li>Maintain accurate, confidential records and help improve administrative workflows</li></ul><li><br /></li>Qualifications<ul><li>Experience in a law firm, professional-services office, billing, bookkeeping, payroll, HR administration, or a related role</li><li>Strong organization and attention to detail, especially when handling financial records</li><li>Comfortable using accounting, billing, payroll, and office software; able to learn new systems</li><li>Clear, professional communication skills and sound judgment with confidential information</li><li>Ability to manage recurring deadlines and follow established procedures</li><li>A proactive, dependable approach and interest in growing with the firm</li><li>A background check is required</li></ul><p><br /></p>Compensation and benefits<p>The hourly rate is $28–$36, depending on experience and qualifications. Full-time employees (30 hours) are offered health, dental, and vision insurance; a 401(k); two weeks of vacation; sick time; and eight paid holidays. Remote work of 1–2 days per week may be available after 90 days.</p><p>To apply: Please submit your résumé and a brief note describing your relevant experience and preferred weekly schedule.</p>