Senior Administrative Specialist

<p><strong>The Senior Business Support/Administrator will provides business support for Advanced Materials &amp; Chemicals and Corporate Functions onsite in Rochester, New York. </strong>While not all duties listed below will be performed by one individual, the role will provide opportunities for cross-training and exposure to all aspects of the Senior Business Support function across Eastman Kodak.</p><p><br /></p><p><strong>Possible Focus Areas:</strong></p><p>Human Resources</p><p>• Assists Human Resources leadership with tasks related to Community Affairs.</p><p>• Corporate Internship/ Apprenticeship program development.</p><p>• Volunteer programs / Special events (i.e.: Holiday caring event)/ Service Anniversaries.</p><p>• Prepare compensation letters, filing for personnel files, immigration, and resignation emails to supervisors.</p><p>• Filing termination or immigration paperwork.</p><p>• Managing the HR mail distribution inbox.</p><p>• Ordering purchase cards for various departments.</p><p>• Organize tours for outside companies: itinerary, scheduling, transportation, badges, conference rooms, food &amp; beverages.</p><p>• Work closely with the CEO’s Executive Assistant for scheduling meetings and trips to Rochester.</p><p>• Work closely with Purchasing for new vendor setup, consulting agreements, supplies, and equipment.</p><p><br /></p><p>Investor Relations</p><p>• Shareholder Tracker.</p><p><br /></p><p>Legal</p><p>• Corporate Legal filings that need administering for Executive members (i.e., lobbying, business census survey, etc.)</p><p>• Monitoring State (California) compliance phone line &amp; inbox, replying to Community Affairs inbox requests.</p><p><br /></p><p>Marketing</p><p>• Brand Management: Administering Site Access for Employees and Customers.</p><p>• Working with other Business support teams for any Marketing materials or events that need coordination.</p><p>• Corporate sponsorship tracker.</p><p><br /></p><p>Information Technology</p><p>• Assist IT management with the coordination of corporate filings/ reporting dictated by corporate functions, Crisis Management/Critical Contact Notification processes as needed.</p><p>• Assist IT management with Labor tracking for the Monthly headcount process, internship program coordination and contractor provisioning.</p><p><br /></p><p>Advanced Materials &amp; Chemicals Manufacturing</p><ul><li>Create Purchase Orders, invoice follow-up for approvals, verification of goods receipts, and approval of invoices for payment.</li><li>Orders via purchasing cards and eBay for parts.</li><li>Work closely with Purchasing for new vendor setup, consulting agreements, supplies, and equipment.</li><li>Organize tours for outside companies: itinerary, scheduling, transportation, badges, conference rooms, food &amp; beverages.</li></ul><p><br /></p><p><strong>Preferred Skills/Knowledge:</strong></p><p>• Minimum High school diploma/GED AND 2-5 years of relevant experience providing business support, administrative assistance, etc.</p><p>• Strong organizational skills with the ability to manage multiple tasks and priorities.</p><p>• Excellent verbal and written communication skills and computer skills.</p><p>• Understanding of business processes and administrative functions.</p><p>• Strong attention to detail and commitment to quality output.</p><p>• Ability to work independently while being a collaborative team member.</p>