Payroll Implementation Specialist

<p>Payroll Implementation Specialist: PCBP Implementation</p><p>IronGate Business Advisors | South Florida (Remote through 12/31/2026, onsite starting 1/1/2027) | Full-Time W2</p><p>Healthy Base Salary, plus performance bonus</p><p><br /></p><p>THE SHORT VERSION</p><p><br /></p><p>We're looking for the best payroll operator in South Florida. Not a processor, not someone who runs a cycle and closes the laptop. We want the person other payroll people call when something is broken.</p><p><br /></p><p>IronGate builds and administers the Preventive Care Benefits Plan (PCBP), an integrated wellness and medical reimbursement program that lets employers reduce payroll tax liability while delivering a real preventive care benefit at no net cost to employees. Every PCBP client goes live through payroll, which makes this role the operational spine of the entire program.</p><p><br /></p><p>You'll be the person who touches a new client's payroll system, maps the plan into it, runs the mocks, audits the output, and signs off that it's clean before a single employee sees a paystub. When it's right, nobody notices. When it's wrong, everybody does. We're hiring someone who makes sure it's right.</p><p><br /></p><p>WHAT YOU'LL ACTUALLY DO</p><p><br /></p><p>Implementation</p><p>• Own end-to-end payroll setup for new PCBP clients on whatever platform they already run, you go to their system, they don't come to yours</p><p>• Build and configure pre-tax and post-tax deduction codes, earning codes, and reimbursement add-backs</p><p>• Run mock and parallel payrolls before every go-live, reconciling line by line and resolving every variance before launch</p><p>• Partner directly with client payroll admins, CFOs, controllers, and their outside CPAs, often people skeptical until you show your work</p><p><br /></p><p>Audit &amp; Reporting</p><p>• Run pre-implementation eligibility audits (hours worked, wage thresholds, ownership exclusions, multi-EIN and multi-state complexity)</p><p>• Run post-launch audits on a defined cadence, catching drift, coding errors, and census changes</p><p>• Deliver recurring client-facing reporting: participation, per-employee impact, quarterly reconciliation, year-end filing impact</p><p>• Produce documentation and audit trails that hold up to a client's CPA, their auditor, or a regulator</p><p><br /></p><p>Program Operations</p><p>• Maintain the implementation playbook and system-specific runbooks</p><p>• Partner with IronGate's internal CPAs and tax advisory team to keep payroll mechanics aligned with the tax strategy</p><p>• Track every client through the pipeline in our CRM</p><p>• Flag process gaps and build the fixes, this role has real authority to change how we do things</p><p>• As the book of business grows, help build and lead the payroll operations function</p><p><br /></p><p>WHAT YOU MUST HAVE</p><p><br /></p><p>Non-negotiable:</p><p>• 7+ years of hands-on payroll experience, including time at the senior, lead, or manager level</p><p>• Hands-on configuration, audit, and troubleshooting experience in 5+ payroll platforms (ADP, Paychex, Paylocity, Paycom, UKG, isolved, Gusto, Rippling, TriNet, Workday, NetSuite SuitePeople, QuickBooks Payroll, Sage)</p><p>• Proficiency in a major CRM (Salesforce, HubSpot, Zoho, Pipedrive, Monday.com, GoHighLevel or similar)</p><p>• Deep knowledge of pre-tax/post-tax deductions, Section 125 cafeteria plans, FICA/FUTA/SUTA, multi-state withholding, imputed income, 941s, and W-2 reporting</p><p>• Track record running mock/parallel payrolls and audits across multiple clients or entities</p><p>• Advanced Excel: pivots, XLOOKUP/INDEX-MATCH, reconciliation modeling</p><p>• Based in South Florida (Miami-Dade, Broward, Palm Beach) or committed to relocating by 1/1/2027</p><p><br /></p><p>Strongly preferred:</p><p>• CPP (Certified Payroll Professional) or FPC</p><p>• Background at a PEO, ASO, payroll bureau, benefits administrator, or multi-client accounting firm</p><p>• Experience with Section 105 / HRA / MERP / self-insured medical reimbursement arrangements</p><p>• Vendor-side implementation experience (ADP, Paychex, Paylocity, etc.)</p><p>• Comfort presenting to a client's leadership team and defending the numbers</p><p><br /></p><p>WHO THIS IS RIGHT FOR</p><p><br /></p><p>You're precise to the point of being a little annoying about it. You reconcile to the penny because "close enough" in payroll becomes a corrected W-2 in February. You'd rather find the error yourself at 6pm than have a client find it at 8am.</p><p><br /></p><p>You're also not a back-office hermit. You can sit across from a skeptical controller and walk them through the numbers calmly, in plain English, until they get it.</p><p><br /></p><p>You want ownership. This is a build role, and the playbook you write is the playbook we use.</p><p><br /></p><p>COMPENSATION &amp; LOGISTICS</p><p><br /></p><p>Employment: Full-time, W2</p><p>Location: Remote through 12/31/2026, onsite in South Florida starting 1/1/2027. Relocation assistance available</p><p>Base salary: Healthy Base Salary, commensurate with experience and certification</p><p>Bonus: Performance bonus tied to implementation volume, launch accuracy, and client retention</p><p>Benefits: Full participation in the PCBP program, plus group whole life coverage</p><ul><li>Growth: First payroll hire on the operations side, with a clear path to leading the function</li></ul>