Event Site Operations and Logistics Coordinator

<p>Have you ever heard of Glühwein/Mulled Wine, a Christmas Pyramid, or a </p><p>Schwibbogen?</p><p><br /></p><p>A traditional German-style Christmas Market is set up at the Seattle Center next to </p><p>the Space Needle from November to December 2025, but the work starts now! The </p><p>market will feature traditional European food and merchandise to spread </p><p>Christmas Cheer in our community and beyond.</p><p><br /></p><p>The Seattle Christmas Market (SCM) will be entering its third year of operation </p><p>after a breakout start in 2023. With an expected attendance of over 180,000 guests, </p><p>our month-long market experience is the first of its kind in Washington State. </p><p>Supported by the Vancouver Christmas Market (VCM), an established brand that </p><p>has welcomed over 2.5 million guests since 2010 in Downtown Vancouver, B.C.</p><p>If you are looking for a diverse workplace, in a growing company, and love creating </p><p>experiences for the community, we want you to become a part of the Seattle </p><p>Christmas Market Team! We invite you to look at the job opportunity for our Event </p><p>Operations Coordinator and apply.</p><p><br /></p><p>Contract Full-Time Employment Opportunity – Event Operations Coordinator</p><p>The Seattle Christmas Market is seeking a driven, enthusiastic Event Operations </p><p>Coordinator, who will report directly to the Operations Manager. A successful </p><p>candidate for this role is a creative thinker who understands the specific needs of </p><p>the company’s seasonal events while keeping in mind the larger components </p><p>necessary for its completion. This candidate is a confident leader and efficient </p><p>planner. A successful candidate must be proficient in daily event operations and </p><p>have the expertise to coordinate with suppliers and partners.</p><p><br /></p><p>This contract full-time position will start on October 15. From November to </p><p>December, you will be required to be on-site based on market hours, which include </p><p>evenings and weekends.</p><p><br /></p><p>The Event Operations Coordinator supports the successful execution of the Seattle </p><p>Christmas Market by overseeing essential on-site logistics, managing key support </p><p>teams, and ensuring smooth coordination between vendors, infrastructure, and </p><p>event departments. This role demands high organization, clear communication, </p><p>and proactive problem-solving to maintain the highest standards of market </p><p>operations.</p><p><br /></p><p><strong>Roles and Responsibilities:</strong></p><p>• Collaborate with the Operations Manager to prepare and maintain the </p><p>detailed Production Schedule.</p><p>• Manage the Hausmeister team to support Vendor Services, Decor, and Site </p><p>Maintenance needs.</p><p>• Assist with supplier coordination and execution during load-in, event </p><p>operations, and load-out.</p><p>• Support on-site infrastructure planning to meet city/venue permit </p><p>requirements and inspection standards.</p><p>• Participate in site inspections and provide ongoing regulatory and safety </p><p>compliance support.</p><p>• Maintain clear daily communication with the Operations Manager, </p><p>escalating issues as needed.</p><p>• Keep accurate records for year-end reviews, compliance, and operational </p><p>analysis.</p><p>• Coordinate market inventory management, including warehousing, </p><p>materials movement, asset tracking, and end-of-season reconciliation.</p><p>• Work with the Decor Supplier and internal teams to ensure timely, highquality decor installation.</p><p>• Provide on-the-ground operational support to vendors, FOH, carousel, and </p><p>information services.</p><p>• Monitor supplier performance against contractual obligations, raising </p><p>concerns with the Operations Manager.</p><p>• Attend supplier and training meetings to stay current on best practices and </p><p>trends.</p><p>• Coordinate asset shipping, imports, and orders in collaboration with the </p><p>Operations Manager.</p><p>• Collaborate with SCM and VCM teams to establish an effective decor order </p><p>and setup process.</p><p><br /></p><p><strong>Requirements and Selection Criteria:</strong></p><p>• Curious, Inquisitive, Creative, and a Christmas enthusiast;</p><p>• 2 years' experience executing events/ festivals in a managerial role</p><p>• Degree or Certificate in event management or stage management is </p><p>preferred</p><p>• Must have advanced proficiency with software and online tools – specifically </p><p>with the full Microsoft Office Suite.</p><p>• Experience with Airtable, and Square would be an asset.</p><p>• Diplomatic approach while working within policies, rules, and procedures;</p><p>• Demonstrative, self-critical, determined approach to completing </p><p>assignments;</p><p>• Ability to multitask within tight deadlines;</p><p>• Proven experience working with suppliers for events or festivals;</p><p>• Excellent verbal and written communication skills;</p><p>• Attention to detail working with documents and projects during the market;</p><p>• Excellent organizational skills and project management experience;</p><p>• Experience with scheduling and overseeing the activities of large groups;</p><p>• Ability to take projects from concept through execution to final production;</p><p>• Ability to quickly adapt to changing environments, problem-solving skills, </p><p>and an innovative mindset including exercising good judgment and decision </p><p>making;</p><p>• Valid US Passport</p><p>• Valid Driver's license</p><p>• Ability to lift up to 50 pounds and work in an outside environment for long </p><p>periods of time.</p><p><br /></p><p><strong>Compensation</strong></p><p><strong>• Salary range: $26 - $31 per hour</strong></p><p>• Free market entry tickets and traditional beverage vouchers for family and </p><p>friends</p><p>• Team Buildings</p><p><br /></p><p><strong>Application Process</strong></p><p><strong>Please send RESUME and COVER LETTER - Applications MUST have a COVER LETTER to be considered</strong></p><p><br /></p><p><strong>Job Types: </strong>Full-time, Contract, Temporary</p><p><br /></p><p><strong>Experience:</strong></p><p>• Events management: 2 years (Required)</p><p>• Operations management: 2 years (Preferred)</p><p>Ability to Commute:</p><p>• Seattle, WA 98121 (Required)</p><p>Ability to Relocate:</p><p>• Seattle, WA 98121: Relocate before starting work (Required)</p><ul><li>Work Location: Hybrid remote in Seattle, WA 98121</li></ul>