Direct Mail & Postal Operations Coordinator

<p><span>·        </span><strong>Location:</strong><span> </span><strong>Miami, FL - Onsite, In-person </strong></p><p><span>·        </span><strong>Schedule: </strong><span>Monday through Friday, 8:00am – 5:00pm</span></p><p><br /></p><p><span> </span><strong>About Solo Printing</strong></p><p><span>Solo Printing is a full-service print and direct mail provider specializing in high-impact, data-driven campaigns for healthcare, retail, and enterprise clients. We combine advanced production capabilities with deep postal expertise to maximize delivery efficiency and minimize costs for our clients.</span></p><p><span>As we continue to grow, we’re looking for a Direct Mail &amp; Postal Operations Coordinator to take ownership of the data-to-mail pipeline and postal strategy behind our campaigns.</span></p><p><br /></p><p><strong>Position Overview</strong></p><p><span>The Direct Mail &amp; Postal Operations Coordinator is responsible for managing the workflow between customer data intake and final mail induction, ensuring accuracy, compliance, and optimal postage outcomes.</span></p><p><br /></p><p><span>This role is heavily focused on </span><strong>data coordination, USPS compliance, and postage optimization</strong><span>. You will work cross-functionally with data processing teams, internal operations, and third-party logistics partners to ensure campaigns are executed efficiently and cost-effectively.</span></p><p><br /></p><p><strong>Key Responsibilities</strong></p><p><strong>Data &amp; Workflow Management</strong></p><ul><li>Receive and review customer data files for direct mail campaigns</li><li>Collaborate with internal data processing teams to ensure proper formatting, cleansing, deduplication, and presorting</li><li>Validate data integrity and ensure readiness for production and mailing</li><li>Communicate with USPS personnel to resolve mailing and compliance issues</li></ul><p><strong>USPS Compliance &amp; Mail Preparation</strong></p><ul><li>Ensure all mail files and campaigns meet USPS regulations and requirements</li><li>Oversee proper mail classification, presort standards, and documentation</li><li>Stay up to date on <span>USPS regulations, promotions</span> and industry developments</li><li>Experience with<span> Every Door Direct Mail (EDDM) campaigns</span> and processes</li></ul><p><strong>Postage Strategy &amp; Optimization</strong></p><ul><li>Analyze and determine the most cost-effective postage strategies for each campaign</li><li>Maximize postal discounts through presort, commingling, drop shipping, and other techniques</li><li>Identify opportunities to reduce postage spend while maintaining delivery timelines</li></ul><p><strong>Postage Statements &amp; Documentation</strong></p><ul><li>Generate, review, and submit postage statements and required USPS documentation</li><li>Ensure accuracy in postage calculations and billing</li><li>Coordinate with USPS and internal teams on approvals and submissions</li><li>Prepare, review, and submit <span>USPS Form 3607</span> and related postal documentation </li></ul><p><strong>Logistics &amp; Vendor Coordination</strong></p><ul><li>Work with third-party postal logistics and freight providers to optimize mail transportation and drop-shipping</li><li>Coordinate mail entry points <span>(SCF and drop shipments)</span> to reduce postage costs and improve delivery speed</li><li>Manage relationships with external mailing and logistics partners</li></ul><p><strong>Cross-Functional Collaboration</strong></p><ul><li>Partner with client services and our production teams to align timelines and expectations</li><li>Provide guidance on mail strategy during campaign planning</li><li>Communicate proactively about potential issues, delays, or optimization opportunities</li></ul><p><strong>Process Improvement &amp; Reporting</strong></p><ul><li>Track postage costs, savings, and efficiencies across campaigns</li><li>Identify and implement process improvements in data flow, documentation, and logistics</li><li>Develop best practices for postal optimization and operational efficiency<span> </span></li></ul><p><br /></p><p><strong>Qualifications</strong></p><p><strong>Required</strong></p><ul><li>2-4 years of experience in direct mail, mailing operations, or postal optimization </li><li>Strong knowledge of USPS regulations, classifications, and postage strategies</li><li>Knowledge of USPS bulk mail requirements, including mail piece design, weight and size specifications, addressing standards, IMb barcodes, presorting, NCOA, and CASS certification</li><li>Familiarity with postage statements, Mail.dat processing, and USPS documentation</li><li>Strong analytical and problem-solving skills</li><li>Excellent organizational and communication skills</li></ul><p><br /></p><p><strong>Preferred</strong></p><ul><li>Experience working with third-party postal logistics</li><li>Knowledge of postal software (e.g., BCC Mail Manager, USPS Gateway, Postal 1)</li><li>Background in high-volume direct mail environments</li><li>Understanding of data processing workflows for direct mail<span> </span></li></ul><p><br /></p><p><strong>Key Traits for Success</strong></p><ul><li>Detail-oriented and highly accurate</li><li>Strong understanding of how to <strong>save money on postage</strong></li><li>Proactive problem solver who anticipates issues before they happen</li><li>Comfortable working across teams and managing moving parts<span> </span></li></ul><p><br /></p><p><strong>Why Join Solo Printing?</strong></p><ul><li>Be a key driver in optimizing one of the most critical cost centers in direct mail</li><li>Opportunity to shape and improve internal postal strategies</li><li>Work with a growing, fast-paced team serving high-volume clients</li><li>Competitive compensation and benefits</li></ul><p><span> </span></p><p><strong>Pay</strong></p><ul><li>Salary Range: $55,000 - $70,000 (Based on experience)</li><li>Signing Bonus: Eligible after 6 months of employment</li><li>Medical, Vision &amp; Dental insurance</li><li><span>401K Plan after 1 year of employment</span></li><li><span>Vacation &amp; Sick Days</span></li><li><span>Opportunity for Growth</span></li></ul><p><br /></p>