Workplace Coordinator

<h3>Job Title: Workplace Coordinator</h3><br /><p>Duration: Nov 3, 2026 – May 4, 2027</p><br /><p>Location: San Francisco California 94105</p><br /><p>Pay Rate: $80.00</p><br /><h3>JOB DESCRIPTION</h3><br /><p>We are hiring a seasoned and passionate Workplace Coordinator to join in San Francisco. If you love creating spaces where your colleagues can focus, collaborate, and do their best work, you might be a great fit for this role. We have a strong in-person presence, so we really care that our office is a place where staff feel welcome and supported!</p><br /><h3>Responsibilities:</h3><br /><p>Vendor Management and Coordination</p><br /><ul><br /><li>Coordinating with and managing vendors who handle day-to-day operations and maintenance of our San Francisco office buildings, such as deliveries, office supplies and daily janitorial services</li><br /><li>Partnering with the extended workplace team to keep the buildings running smoothly and to provide employees with a safe, functional and comfortable environment and a consistently high level of service</li><br /></ul><br /><h3>Problem-Solving and Responsiveness</h3><br /><ul><br /><li>Responding to requests in our internal ticketing system within Service Level Agreements, providing a high level of customer service through clear, timely and empathetic communication</li><br /><li>Addressing workplace issues promptly (elevator down, restroom flood, refrigerator not cooling, etc.), including engaging the right vendor and keeping colleagues informed and supported until the issue is resolved</li><br /><li>Conducting minor repairs and maintenance tasks, and coordinating vendors for more complex repairs</li><br /><li>Providing emergency response support in partnership with Security, and helping us stay compliant with local codes</li><br /></ul><br /><h3>Organizational Skills and Adaptability</h3><br /><ul><br /><li>Managing multiple competing priorities, with discernment on prioritization</li><br /><li>Setting up furniture configurations for onsite meetings and events, bringing a hospitality mindset to every request</li><br /><li>Performing workstation setups, including monitors, monitor arms and other ergonomic equipment</li><br /></ul><br /><h3>Process Documentation and Culture Development</h3><br /><ul><br /><li>Helping maintain our Standard Operating Procedures</li><br /><li>Developing and preserving office culture and norms</li><br /><li>Partnering closely with People Operations, Security and vendors</li><br /></ul><br /><h3>Additional Areas of Support</h3><br /><ul><br /><li>Supporting HVAC and preventive maintenance</li><br /><li>Supporting office moves, restacks and reconfigurations</li><br /><li>Supporting safety, permits, inspections and code compliance</li><br /></ul><br /><h3>You might be a good fit if you:</h3><br /><ul><br /><li>Have 4+ years of experience in workplace coordination and building operations</li><br /><li>Have working knowledge of building systems like HVAC, elevators, plumbing and lighting, and can supervise maintenance, repairs and services</li><br /><li>Have a service-minded, solution-based approach, and are excited to take on essential behind-the-scenes work</li><br /><li>Enjoy rolling up your sleeves, with no task too big or too small</li><br /><li>Have excellent organizational and communication skills, and can multitask</li><br /><li>Can lift up to 50 pounds</li><br /></ul><br /><h3>Strong candidates may also:</h3><br /><ul><br /><li>Have managed workplace projects or programs, such as HVAC, preventive maintenance or office moves, in a multi-building or high-growth environment</li><br /><li>Have prior experience with vendor management, food and beverage service, and hospitality</li><br /><li>Be interested in artificial intelligence and care that it is developed safely and beneficially</li><br /><li>Have experience managing permit, license and inspection requirements</li><br /></ul><br />#J-18808-Ljbffr