Recruiter Coordinator – Talent Acquisition

<h3>Recruiter Coordinator – Talent Acquisition</h3><p><b>Location:</b> San Antonio, TX — Onsite, 4 days/week<br /><b>Contract:</b> 12 months<br /><b>Experience:</b> 2+ years<br /><b>Rate: $20/hr. (Paid Weekly)</b></p><h3>Position Summary</h3><p>We are seeking a <b>Recruiter Coordinator</b> to provide administrative and operational support to a Talent Acquisition team supporting high-volume and non-complex recruiting. This role focuses on keeping the recruiting process organized and efficient, including interview scheduling, candidate communication, recruiting events, ATS data management, pre-employment activities, and onboarding coordination.</p><p>The ideal candidate is highly organized, detail-oriented, responsive, and comfortable managing multiple calendars, candidates, and priorities in a fast-paced recruiting environment.</p><h3>Key Responsibilities</h3><ul><li><p>Schedule and coordinate interviews across multiple time zones.</p></li><li><p>Coordinate candidate travel, lodging, transportation, and detailed itineraries when needed.</p></li><li><p>Support recruiting events such as job fairs, campus/early talent programs, and virtual events.</p></li><li><p>Communicate with candidates regarding interview details, application status, and onboarding activities.</p></li><li><p>Maintain accurate candidate and requisition information within the <b>Applicant Tracking System (ATS)</b>.</p></li><li><p>Initiate and coordinate background checks, drug screenings, and pre-employment activities.</p></li><li><p>Support recruiters with offer letters, onboarding materials, expense reports, and other administrative tasks.</p></li><li><p>Track recruiting and onboarding metrics and maintain operational reports.</p></li><li><p>Coordinate with recruiters, hiring leaders, candidates, and external partners to resolve scheduling and process issues.</p></li><li><p>Identify opportunities to improve interview scheduling, onboarding, and overall candidate experience.</p></li><li><p>Maintain confidentiality and safeguard sensitive candidate information.</p></li></ul><h3>Required Qualifications</h3><ul><li><p>High school diploma or equivalent.</p></li><li><p><b>2+ years of experience</b> in staffing, recruiting, human resources, administrative support, account relationship management, or a related field.</p></li><li><p>Strong organizational and time-management skills.</p></li><li><p>Experience managing multiple calendars, schedules, and deadlines.</p></li><li><p>Strong written and verbal communication skills.</p></li><li><p>Excellent attention to detail and accuracy.</p></li><li><p>Ability to handle confidential and sensitive information professionally.</p></li><li><p>Experience coordinating cross-functional tasks or projects.</p></li><li><p>Proficiency with Microsoft Office, particularly <b>Outlook and Excel</b>.</p></li></ul><h3>Preferred Qualifications</h3><ul><li><p>Recruiting Coordinator or Recruiter experience supporting high-volume recruiting.</p></li><li><p>Experience working with an <b>Applicant Tracking System (ATS)</b>, particularly Workday.</p></li><li><p>Familiarity with recruiting processes and candidate screening.</p></li><li><p>Experience coordinating business travel and expenses, including Concur or similar systems.</p></li><li><p>Experience with recruiting CRM platforms such as Eightfold AI or similar tools.</p></li><li><p>Experience supporting recruiting events, job fairs, or early talent programs.</p></li><li><p>Experience with pre-employment background checks and onboarding processes.</p></li></ul><h3>Key Technology Skills</h3><ul><li><p><b>Microsoft Outlook:</b> Calendar management, scheduling, inbox management, and interview coordination.</p></li><li><p><b>Microsoft Excel:</b> Candidate-volume tracking, recruiting metrics, and operational reporting.</p></li><li><p><b>Workday:</b> Candidate tracking, ATS activities, and initiating background checks.</p></li></ul><h3>Ideal Candidate Profile</h3><p>The strongest candidate will be an <b>organized recruiting or administrative professional</b> who can manage high volumes of scheduling and candidate activity while maintaining accuracy and a strong customer-service mindset. Experience in recruiting coordination is preferred, but candidates with strong administrative, staffing, HR, scheduling, or account-support backgrounds may also be a good fit.</p><p>This role requires someone who demonstrates <b>urgency, attention to detail, confidentiality, strong communication, and the ability to adapt to new technology and process changes.</b></p><br />#J-18808-Ljbffr