Accounting Specialist

Accounting &amp; Operations Specialist<br /><br />Location:<br /><br />Syracuse, NY<br />Employment Type:<br /><br />Full-time | Salaried, exempt | In-office<br />Schedule:<br /><br />Monday - Friday, 8:00 - 5:00<br />Salary:<br /><br />$65,000–$75,000, commensurate with experience<br />Sapphire Recruitment is partnering with a growing Central New York organization to hire an<br /><br />Accounting &amp; Operations Specialist . This is a hands-on generalist role working directly with the CFO and supporting accounting, financial reporting, systems, and day-to-day operations.<br />This position is a strong fit for someone who enjoys variety, takes ownership of their work, and is comfortable moving between detailed accounting responsibilities, financial analysis, and operational projects.<br />Responsibilities<br /><br />Maintain the general ledger, prepare journal entries, and support month-end and year-end close.<br />Manage full-cycle accounts payable and accounts receivable, including vendor payments and customer invoicing.<br />Complete bank and credit-card reconciliations and investigate discrepancies.<br />Process payroll entries, reconcile payroll liabilities, and maintain related records.<br />Prepare monthly profit-and-loss, balance-sheet, and cash-flow statements.<br />Support year-end CPA and tax-preparation activities, including 1099 reporting.<br />Build and maintain KPI reporting for revenue, cost of goods, and operating expenses.<br />Perform budget-to-actual and prior-period variance analysis and communicate findings to leadership.<br />Assist with budgeting, forecasting, financial models, and cost‑saving or margin‑improvement initiatives.<br />Create and maintain advanced Excel workbooks using pivot tables, XLOOKUP/VLOOKUP, formulas, and data‑management tools.<br />Import, clean, and reconcile data from QuickBooks Online, payroll, POS, and other business systems.<br />Support software implementations, integrations, data migrations, vendor management, contract tracking, digital records, and special projects.<br />Provide additional operational and HR‑related support as business needs evolve.<br />Qualifications<br /><br />2+ years of hands‑on<br /><br />QuickBooks Online<br /><br />experience, including bookkeeping, reconciliations, and reporting.<br />Strong<br /><br />Microsoft Excel<br /><br />skills, including pivot tables, XLOOKUP/VLOOKUP, formulas, and data management.<br />Experience managing multiple priorities in a small‑business, fast‑paced, or similarly hands‑on environment.<br />Strong analytical skills with the ability to identify issues and explain financial information clearly.<br />High level of accuracy, discretion, integrity, and accountability.<br />Ability to work independently, take initiative, and learn new systems quickly.<br />Strong written and verbal communication skills.<br />Preferred Experience<br /><br />Associate’s or bachelor’s degree in Accounting, Finance, Business, or a related field.<br />QuickBooks Online ProAdvisor certification or willingness to obtain it.<br />Experience with Paychex, ADP, or other payroll platforms.<br />Familiarity with POS systems and financial‑system integrations.<br />Experience in a multi‑location, restaurant, franchise, retail, hospitality, or similar environment.<br />Exposure to budgeting, forecasting, financial modeling, Excel automation, or software implementation.<br />Position Highlights<br /><br />Work directly with the CFO and gain exposure to business decisions and operations.<br />Take ownership of a broad range of accounting and operational responsibilities.<br />Join a growing organization where initiative and process‑improvement ideas are valued.<br />Build experience across accounting, reporting, financial analysis, technology, and operations.<br />Competitive salary of<br /><br />$65,000–$75,000 , health insurance, 401(k), paid time off, and professional growth opportunities.<br />Sapphire Recruitment is an EOE<br /><br />#J-18808-Ljbffr