Human Resources Specialist

Human Resources Specialist<br />Location: Somerville, Massachusetts<br /><br />Job ID: 5644560<br />Application Deadline: Posted until filled<br />Posted: Apr 14, 2026 12:00 AM (UTC)<br />Starting Date: Immediately<br /><br />Job Description<br />The Human Resources Specialist plays a critical role in supporting recruitment, compliance, and staff development across the PK-12 district. This position is responsible for building strong talent pipelines, strengthening hiring manager capacity, and ensuring effective onboarding and early employee success.<br /><br />The HR Specialist works closely with school leaders and the Human Resources team to attract, develop, and retain a diverse and high‑performing workforce aligned with the school’s mission and values.<br /><br />Key Responsibilities<br />Recruitment &amp; Talent Acquisition<br /><br />Develop and implement strategic recruitment plans in collaboration with the Director of Human Resources to attract qualified candidates for instructional, administrative, and support staff roles<br /><br />Post and manage job openings across multiple platforms<br /><br />Build relationships with universities, community organizations, and professional networks to expand candidate pipelines<br /><br />Attend recruitment fairs and community events to promote employment opportunities<br /><br />Manage the creation and maintenance of employee job descriptions<br /><br />Create and maintain recruitment, screening, and interview materials<br /><br />Hiring Manager Enablement<br /><br />Train hiring managers on recruitment best practices, including screening, interviewing, and selection<br /><br />Coach hiring managers on equitable, bias‑aware hiring practices aligned to DEI commitments<br /><br />Collaborate on the onboarding of new hires to ensure strong transitions into the organization<br /><br />Support hiring managers in effectively managing new employees through the first 30‑60‑90 days<br /><br />Develop, in collaboration with the Director of Human Resources, tools, templates, and clear expectations to support early performance, feedback, and goal‑setting<br /><br />Candidate Screening &amp; Selection<br /><br />Review resumes and applications to identify qualified candidates<br /><br />Conduct initial phone screens and coordinate interviews with hiring teams<br /><br />Support the development of interview questions, rubrics, and evaluation criteria<br /><br />Onboarding, HR Operations &amp; Compliance<br /><br />Manage new hire onboarding with third‑party systems and the creation of personnel files<br /><br />Support onboarding processes to ensure all required documentation is completed and compliant<br /><br />Support with maintaining employee records and ensuring compliance with state and federal laws<br /><br />Process employee separations and maintain related documentation<br /><br />Training &amp; Professional Development<br /><br />Support the development, implementation, and delivery of new employee orientation and onboarding programs in collaboration with the Human Resources team<br /><br />Design and deliver professional development sessions (in‑person and virtual) for staff<br /><br />Collaborate in new faculty and full faculty orientation at the start of each school year<br /><br />Collaborate with school leaders and instructional teams to provide individualized hiring support<br /><br />Track staff training and education data, including certifications, licensure, and degree completion<br /><br />Manage employee evaluation structures and templates in accordance with state compliance<br /><br />Develop and manage an annual training calendar aligned to organizational priorities<br /><br />Stay informed on best practices with employee recruitment and retention<br /><br />Data, Reporting &amp; Administrative Support<br /><br />Maintain accurate records of recruitment, compliance, onboarding, and training activities<br /><br />Develop recruitment and workforce reports to support leadership decision‑making<br /><br />Create and maintain employee data trackers and dashboards<br /><br />Manage recruitment platforms and HR systems to ensure data accuracy and reporting<br /><br />Lead or contribute to HR projects related to talent systems, compliance, and process improvement<br /><br />Assist with additional HR initiatives as needed<br /><br />Diversity, Equity &amp; Inclusion<br /><br />Partner with the Director of Human Resources to ensure recruitment and hiring practices prioritize diversity, equity, and inclusion<br /><br />Promote equitable hiring practices and inclusive candidate experiences<br /><br />Qualifications<br />Education<br /><br />Bachelor’s degree in Human Resources, Education, or a related field preferred<br /><br />Certified SHRM‑CP Certification preferred<br /><br />Experience<br /><br />Prior experience in recruitment, HR operations in an education or nonprofit sector is required<br /><br />Strong interpersonal, communication, and organizational skills<br /><br />Experience with applicant tracking systems, HRIS platforms, and online job boards<br /><br />Proficiency in Google Workspace and Microsoft Office Suite<br /><br />Knowledge of HR systems, data tracking, and reporting tools; Power BI preferred<br /><br />Knowledge of record‑keeping requirements for state and federal compliance and auditing<br /><br />Demonstrated commitment to diversity, equity, and inclusion<br /><br />Experience working in charter, urban public school, or multi‑school network settings preferred<br /><br />Knowledge, Skills, and Competencies<br /><br />Ability to compile and maintain accurate and complete records with strong attention to detail<br /><br />Ability to work independently, efficiently, and with a high degree of accuracy<br /><br />Strong time‑management skills with the ability to prioritize in a fast‑paced environment with frequent interruptions<br /><br />Ability to handle confidential information with professionalism and discretion<br /><br />Strong problem‑solving and organizational skills<br /><br />Working Conditions<br /><br />Travel between campuses as required.<br /><br />Position Type: Full-time<br /><br />Career Path<br />Prospect Hill Academy Charter School's district office is located in Union Square, Somerville and houses PreK‑12 district staff.<br /><br />Equal Opportunity Employer<br />Prospect Hill Academy Charter School is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, gender identity, marital/civil union status, ancestry, place of birth, age, immigration status, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws.<br /><br />Job Requirements<br /><br />Citizenship, residency or work visa required<br /><br />#J-18808-Ljbffr